The Fund for Public Health in New York City (FPHNYC) is a 501(c)3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers. To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. It facilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.
The New York City Department of Health and Mental Hygiene’s (DOHMH) Bureau of Early Intervention (BEI) is seeking a full-time Project Manager to support and implement its EHR-Based Referral Project (EHR-EI). This project started as a collaboration with Health and Hospitals (H+H) and, with support from the Robin Hood Foundation, is expanding to include additional H+H sites as well as sites at 3 other Health Care Systems. The goals of EHR-EI are to facilitate and increase direct referrals to the Early Intervention Program (EI) from pediatric practices, improve family retention during the enrollment and evaluation period, and provide participating providers with timely feedback on the status of children they have referred.
The position will be housed within the Bureau of Early Intervention, a comprehensive interagency program that supports infants and children with developmental delays in their efforts to realize their full potential. The Early Intervention Program, assists and empowers families to meet their child's and their own needs and provides eligible children, regardless of race, ethnicity, or income, with services through the program. The Bureau sits in the Division of Family and Child Health.
The Project Manager will be a key team member in executing EHR-EI and will report directly to the Bureau of Early Intervention’s Medical Director. The Project Manager’s primary responsibilities will include planning, coordinating, and monitoring EHR-EI, managing the multi-site collaboration, serving as the point of contact for project operations, supervising the project’s Site Liaison, and documenting project activities and outcomes.
During the start-up period, the Project Manager will work with the Fund for Public Health in New York City to set up all grant management and operational procedures and systems. They will support BEI senior leadership in bringing new partners onboard and setting up project governance processes; support the BEI project team by facilitating information exchange and providing direct assistance; support partner institutions around project implementation including contractual, technology, and training issues; and support clinical sites through supervision of the Site Liaison.
As the project gets underway, the Project Manager will implement routine reporting to meet the needs of the clinical sites, BEI project leadership, partner institutions, FPHNYC and the funder. They will organize and convene regular meetings of the BEI team, between BEI and individual sites, and among project leadership from BEI and partner institutions. Additionally, the Project Manager will be the lead author of a project report describing the design and experience of the project, with a technical appendix for use by jurisdictions and institutions that wish to replicate this project. This is a grant-funded position through August 31, 2023.
- Plans, coordinates, and monitors EHR-EI
- Plans and convenes regular BEI team meetings to report on progress, address problems, ensure coordination across all parts of the project, and identify next steps.
- Works with DOHMH and FPHNYC on all aspects of grant administration including personnel, contracts, procurement, IT, and reporting.
- Manages the project timeline, and monitors progress
- Manages multi-institutional collaboration
- Serves as the primary point of contact for issues related to project implementation and management.
- Collaborates with partner institutions to develop institution-specific policies and procedures, launch the referral initiative, and address systemic operational challenges.
- Plans, coordinates, and schedules training for sites coming on board and manages the development and production of training materials.
- Supports partner institutions through information-sharing, contract management, system-level troubleshooting, and, indirectly, through supervision of the Site Liaison.
- Plans, convenes, and documents monthly leadership meetings with each institution, as well as occasional All-Site meetings.
- Supervises and supports the Site Liaison to address barriers to care encountered by individual children at each clinical site. Attends meetings convened by the Site Liaison as needed.
- Plans and leads the development of the project report including collaborating on conceptualization of the report’s structure and content, delegating authorship tasks to project staff, compiling and incorporating historical materials and new material as the project unfolds, iteratively writing, editing, and revising drafts, and working with the Office of Communications on all aspects of the publication process.
- Other duties as assigned.