Reports to: Chief Operating Officer
Staff reporting to this position: None
Department: Administration
Position classification: Exempt, full time; Nonunion - Level 3
Minimum compensation: $56,000
Work site: Hybrid (on-site two days per week, Washington, D.C., office)
Summary
American Progress has an immediate opening for a Travel and Operations Coordinator. This position will work closely with the Chief Operating Officer (COO) and is ideal for an entrepreneurial, well-organized, detail-oriented professional who has a keen interest in national politics and a commitment to advancing a progressive policy agenda.
The Travel and Operations Coordinator will manage American Progress’ travel program, help coordinate special projects, and manage the COO’s schedule. This person will work closely with the Human Resources, Finance, Information Technology Services, and Office Services teams and will coordinate with other policy, communications, and executive teams at American Progress.
The Administration department’s work is driven by American Progress’ mission to improve the lives of all Americans through bold, progressive ideas as well as strong leadership and concerted action, with the aim of not only changing the conversation, but changing the country, including by supporting the organization’s five crosscutting priorities:
- Building an economy for all
- Restoring social trust in democracy
- Advancing racial equity and justice
- Tackling climate change and environmental injustice
- Strengthening health
This is an excellent opportunity for someone interested in working in operations and is a chance to join an exciting and dynamic organization.
Responsibilities:
- Travel desk coordination:
- Help develop a cohesive travel program and communicate any changes to the program to American Progress staff.
- Manage the organization’s travel program.
- Help employees book travel and work through logistics.
- Be available outside of normal working hours for employees’ real-time travel needs.
- Administrative:
- Provide administrative support to the COO, including scheduling appointments and internal and external meetings.
- Serve as primary point of contact on behalf of the COO for internal and external communication in a professional and responsive manner.
- Maintain accurate written and electronic files for document retention, workflow, and other uses.
- Reconcile the COO’s credit card monthly and create purchase orders as needed.
- General:
- Handle confidential and nonroutine information and matters.
- Assist with operational issues and manage administrative forms.
- Manage special projects and other duties as assigned.
Requirements and qualifications:
- Bachelor’s degree or equivalent experience.
- At least two years of experience in administrative or operations support or project management.
- Great attention to detail.
- Skilled multitasker.
- Effective problem-solving skills.
- Strong written and verbal communication skills.
- Ability to take initiative and work autonomously but know when to ask for guidance.
- Enjoys a fast-paced environment.
- Excellent interpersonal skills and the ability to remain calm under pressure.
- Ability to plan ahead, set priorities, and organize.
- Proficient with Microsoft Word, Excel, and Outlook.
- Experience coordinating travel is a plus.
American Progress offers a full and competitive benefits package. Candidates from diverse backgrounds are strongly encouraged to apply. This position is not represented by a union and has a minimum salary of $56,000.
American Progress’ hybrid work policy is posted on our Jobs page. Please visit this page for updates. Any changes to this policy will also be communicated at the time of hire.
