Production Administrator
Job Details
Management
Walton Arts Center & Walmart AMP - , AR
4 Year Degree
Description

About Us

At Walton Arts Center/Walmart AMP, we strive to be the place where a diverse mix of talented people want to come, to stay and do their best work. We pride ourselves on bringing the best entertainment to our audiences in Northwest Arkansas, and we know our organization runs on the hard work and dedication of our passionate and creative employees.

 

Our organizations’ dedication to promoting diversity, multiculturalism, and inclusion is clearly reflected in our values: Relevance; Inclusivity; Sustainability; Excellence. Diversity is a commitment at Walton Arts Center/Walmart AMP. We are fully focused on equality and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, national origin and all the other fascinating characteristics that make us different.

Position Overview

Budgeting, settlement and estimate preparation. Supervise and develop the Local Crew Program for the Walton Arts Center / Walmart AMP.  Stay abreast of current trends in the industry and build relationships with regional arts organizations to keep Walton Arts Center at the forefront of the industry.

Principal Responsibilities (Essential Functions)

  • Timely budgeting, settlements, and estimates for prospective WAC programming and/or Events.
  • Supervise all local crew in all administrative areas of production.
  • Oversee the work of the Production Assistant (PA) and relief schedulers to ensure that all calls for WAC / AMP are filled in a timely manner with qualified stagehands and technicians.
  • Work closely with the staff of the Walmart AMP to ensure continuity across the brand with best practices for local crew standards.
  • Handle all production administration needs for Special Event and Client Rental needs at the WAC.
  • Maintain compliance with all company policies and procedures.

General Management

  • Work closely with the Director of Production to meet department operational goals.
  • Implement WAC policies to support the vision and mission of the organization.
  • Develop appropriate relationships within industry.
  • Review and approve payroll for PA, lead technicians, and local crew when necessary.
  • Work closely with technical department heads (WAC & AMP) to develop and maintain training for local crew.
  • Assist the Director of Production and Technical Director in the hiring of local crew, pay scales, work rules, and practices.
  • Assist the Director of Production with the preparation of labor settlements and cost reports.

Personnel

  • Assist in leading meetings with local crew and the Production Team to ensure open dialog and exchange of information.
  • Work with the PA in on-boarding, safety training, scheduling local crew, and regular auditing of individual crew members progress.
  • Research and do market analysis to identify leads for outsourcing opportunities.
  • Create a plan for recruiting and retaining a large pool of local crew.
  • Conduct annual and/or scheduled performance reviews for PA and local crew.

Finance

  • Submit annual administrative and production budgets as requested by the Director of Production
  • Track labor, services and supply costs.
  • Track and update production budgets for all productions and events.
  • Collect, verify and provide appropriate technical expenses for touring shows and prepare settlement documents for touring companies when needed.
  • Maintain annual breakdown list of capital requests and expenditures.

Other

  • Serve as Walton Arts Center representative to touring shows/artists as needed.
  • Any and all other tasks assigned by management for which the employee is qualified and physically able to perform with or without reasonable accommodations.
  • Must be a team player.
Qualifications

The work environment as well as the intellectual, social, and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education, Training, Traits

  • Bachelor's degree and at least 4 years' professional production management experience or equivalent experience.
  • Background in in production management and/or accounting practices.
  • Working knowledge of professional touring shows and concerts.
  • Working knowledge of theatre, performing arts centers, tour companies, venues, et al.
  • Basic technical theater knowledge (audio, electrics, carpentry, wardrobe) in union and non-union houses.
  • Knowledge of standard Human Resources and Theatrical Union labor practices.
  • Highly proficient computer skills including Microsoft Office, Excel and PowerPoint.
  • Working knowledge of VenueOps and Shiftboard programs.
  • Excellent organizational and planning skills.
  • Excellent Interpersonal communication skills.
  • Flexibility in role and evolving priorities.
  • Ability to prioritize goals and implement plans.
  • Ability to problem solve and resolve conflict in line with the WAC corporate policies.
  • Willing to assist others and work in a team setting.
  • Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
  • Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
  • Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
  • Must be able to work in a fast-paced environment with flexible long work hours including nights and weekends
  • Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards

Work Experience

  • Minimum of 4 years’ professional experience in production management of which 3 years is specific within the performing arts or related industry (i.e. technical theater, concert touring).

Physical

  • Must be able to lift and carry up to 50 lbs.
  • Must be able to talk, listen and speak clearly on telephone
  • Must be able to sit for extended periods of time
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