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International Admissions Specialist - Interviewer Focus

Job Details

Participate Learning - Chapel Hill, NC
Full Time

International Admissions Specialist - Interviewer Focus

Love What You Do and Why You Do It! 

Participate Learning is a force for good that connects teachers and students through global education programs to foster human understanding and create peace around the world. We offer purpose-driven, challenging work in a collaborative environment, a flexible and open culture, and encourage employees to pursue their professional and personal passions.


What You’ll Do:

The International Admissions Specialist represents the Participate Learning mission and goals with the international education community, including prospects, active program participants, and international as well as domestic program collaborators and partners.

The International Admissions Specialist (IAS) is responsible for all aspects of converting teacher applicants into qualified candidates.  This encompasses clear understanding of all guidelines of the Admissions/Selection process and J-1 visa regulations, advising teachers during their process, teacher certification and licensure, facilitating the successful placement of teachers in our partner schools and providing support during their visa process.  The IAS is the main point of contact for teacher candidates after they pass their Participate Learning interview until teachers arrive in the U.S.  

This position specializes in conducting virtual interviews to evaluate applicants' teaching abilities, English language proficiency, cultural adjustment, interpersonal skills and visa requirements and will provide recommendations of candidates’ suitability for placement.  

The IAS works closely with the Admissions, Recruitment, Placement and Teacher Resources teams in selecting highly qualified teachers.  As part of a collaborative team effort, the IAS helps manage the prospects pipeline to meet partner school demands aligned with candidate’s preferences.  Additionally, the IAS collaborates with specific interview projects to optimize interview scheduling, ensure the quality of candidates selected, and is able to evaluate effectiveness and efficiency of the overall selection process.  


Essential Functions

  1. Teacher Selection - Area of Specialization - Interviews 75%
  • Screen teacher applicants through virtual interviews utilizing internal interview tools and rubrics based on program qualification policies and determine if the candidate is a good fit for the program.

  • Identify well qualified educators that are best fit to specific positions to facilitate teacher placement/matching in partner schools. 

        2. Admissions - 25% 

  • Screen and prepare for placement of well qualified educators based on program qualification policies and J-1 visa regulations: review online applications, thorough document review, including background and reference verification, education and experience evaluations, on-going communications and support with applicants.

  • Complete preliminary international credential evaluations for educators applying to teach in U.S. schools to determine licensure eligibility for each state. 

  • Review teacher video clips for presentation to school clients.

  • Create and manage physical files and digital records for all teacher prospects, ensuring confidentiality, validity of documentation submitted, thoroughness in information recorded and completeness of records for approved and placed candidates.

  • Collaborate with the Teacher Resources team and other colleagues in coordinating travel and transition logistics, ensuring a timely arrival in the U.S. and also during teacher arrival orientation based on team specific needs.

   Teacher Engagement:

  • Counsel educators as they show interest in applying and during interviews – including facilitating their understanding of how to meet program requirements and whether the program is a good fit for them.

  • Support educators through placement and transition to the U.S. – ensuring they are well-prepared to begin their program, including that they complete Admissions courses and orientation, that they promptly obtain their visas and provide information/documentation required upon placement. 

  • Collaborate and present during information sessions, and live calls.

  • May represent Participate Learning at recruitment events.

Experience you bring:

  • General Education, Experience, and Skills

    • BEd required.

    • International or languages studies are a plus.

    • At least 3-5 years of experience in education.  

    • Customer service, global recruitment, admissions or interviewing experience is a plus.

    • Advanced High English proficiency required. Mandarin Chinese or Spanish and French language skills are a plus. 

    • Experience living in more than one country or other cross cultural experiences is required. 

  • Knowledge of U.S. education systems preferred.  

    • Ability to understand, apply, and interpret program rules, regulations, policies, procedures, specifications, standards and guidelines governing program acceptance.

  • Advanced analysis, problem-solving and attention to details: 

    • Ability to work well autonomously and under pressure with great attention to detail.

    • Ability to identify subtle distinctions and details and propose appropriate solutions.  These skills will be key when reviewing training, experience and international credentials in order to determine teacher acceptance and licensure.

    • Ability to maintain a resourceful and persistent attitude toward work to seek out and identify all possible avenues when confronted by challenges and setbacks.

    • Proactively escalate, or resolve and prioritize all issues associated with applications. 

    • Translate goals into specific action plans; proactively identify obstacles and develop resolutions.

  • Verbal and written communication: 

    • Advanced verbal and written communications skills required to develop productive working relationships with external partners and program participants.

    • Familiarity with cross-cultural communication differences is required along with ability to effectively communicate with individuals from a variety of different cultural backgrounds.

    • Strong customer service orientation and the ability to provide efficient responses, and empathize with customer concerns, questions, or complaints. 

  • Teamwork

    • Must contribute and collaborate with other team members to share knowledge with the goal of continual group development, process design and improvement. 

    • Must be skillful at conflict resolution – striving to reach either consensus or compromise at all times.

    • Maintain flexibility and openness while facing shifting priorities. 

  • Computer skills: familiarity with Microsoft Office Suite, zoom, handling Google documents and ability to quickly become proficient in new technologies required.

  • Travel: Must be able to travel as required by the specialization, business needs and/or for professional development.

  • Confidentiality: Must use professional discretion and ensure that confidentiality of personal & professional information of program participants is maintained.


Key Measures 

  • Supply well qualified candidates, including the numbers of qualified educators by subject at the appropriate times as agreed upon with program administrators.  

  • Successful transition of new educators.

  • First year success and renewal targets.

  • Successful execution of assigned projects.

  • High quality of customer service measured through teacher surveys.


About You:

  • Passionate about learning and welcoming people from all over the world, learning about their culture and sharing your own culture and experiences.

  • Love for international adventures - languages, dancing, food, travel, etc.

  • We are looking for impact makers who believe in business as a force for good. 

  • Eager to make a difference for today and tomorrow

  • Flexible with your time and energy and willing to expand beyond the day-to-day expectations of your work. (And the company reciprocates with flexibility!)

  • Cameras on during zoom meetings - we want to see your smile. 

  • Believe global education is for everyone!

  • Serve as a spokesperson for the company at conferences, events and meetings. 

  • Ability to travel up to 50% of the time visiting and developing key accounts in NC and VA.  

  • Strong preference for NC or VA based candidates. 


What You’ll Love About Us: 

Participate Learning is a B Corporation headquartered in Chapel Hill, NC, that partners with K-12 schools and districts to provide cultural exchange teachers, global education, and language immersion programs in Spanish and Mandarin. As part of our B Corp commitment, one of the essential measures of the success of our business is the positive impact we make on our employees. Our work inspires everyone to be change agents, bringing more empathy and connection to the world.

  • Attractive benefit coverage for medical, dental, vision

  • Company paid long-term, short-term disability and life insurance

  • Paid Maternity/Paternity Leave

  • Generous Vacation and Separate Sick Time

  • Wellness Program

  • Adoption Assistance

  • Infant-At-Work and Bring Your Dog to Work Program

  • Cell Phone Reimbursement

  • Fully-Stocked Kitchen

  • Onsite Gym

  • Volunteer Time Off

  • Professional Development Funds

  • Tuition Assistance

  • Cultural Experience & Milestone benefit every 3 years


Due to the nature of our work with teachers and schools, COVID-19 vaccine/booster is a requirement for new hires, however, the company will consider accommodations for disability and religious reasons.