About EdisonLearning
EdisonLearning brings together best practices in instruction, developed over three decades of supporting schools, with blended solutions designed by educators to meet students where they are and deliver the education they need and deserve. The company’s comprehensive content, resources and support include 150+ full eCourses in core and elective subjects, plus career and technical education and social-emotional learning; actionable learning analytics dashboards and blockchain-enabled micro-credentials; and instructional services teachers and advisors who provide personalized student support. The guiding purpose behind all of EdisonLearning’s work is to ensure equitable access and opportunity for each and every learner.
Our organization’s growth and success is due to the hundreds of dedicated professionals who share a passion for making a difference in the lives of young people both academically and in character development. We are committed to maintaining a work environment that empowers every employee to take ownership for the growth and success of the company making sure that the best ideas are always on the table, and that the students we serve always receive our best.
The EdisonLearning Schools Core Values
Wisdom; justice; courage; compassion; hope; respect; responsibility; integrity and resilience provide the basis for our character and ethics curriculum and student management system that contribute to building a positive learning environment. Helping students develop into responsible citizens is an integral part of the EdisonLearning program.
Job Summary
The Administrative Assistant supports EdisonLearning’s Pittsburgh office. This role reports directly to the Vice President, Instructional and Academic Services. This position handles highly confidential information on a regular basis and must perform duties in a manner that always maintains confidentiality and security of the office. This position is a Part Time in-office position 5 days per week.
Main Responsibilities:
Admininistrative Assistant Support:
- Manage the general operations of the office to include, but not limited to:
- Manage the ordering of supplies, and running office-related errands, as directed by the VP, Instructional and Academic Services
- Manage relationship with building management and vendors for the office; distributing notices to applicable employees when appropriate
- Assist in resolving any administrative matters, including ensuring COVID protocols and other office policies are enforced in office
- Collect and route mail timely to appropriate parties, process mail items as directed
- Greeting, assisting, and/or directing visitors and calls to the appropriate individual
- General upkeep of the office, office access and security
- Prepare materials needed for conferences, correspondence, appointments, meetings, etc.
- Set up building access, parking forms and key cards with new office staff and building management.
- Equipment inventory tracking and maintenance
- Set up appointments with IT to wipe returned laptops and configure new hire computers.
- Mail new laptops to employees
- Organize group meetings and events in accordance with Company policy
- Assist with maintaining accurate email distribution lists with IT department
- Support other leaders with special projects as needed at the direction of the VP, Instructional and Academic Services to include, but not limited to:
- Fulfilling and coordinating Business Development employee needs
- Assist with preparation, organizing and tracking of conferences and departmental meetings
- Assist with general notices, reference checks, onboarding/offboarding, orientation scheduling, tech equipment follow-up, and ensuring clearances are received for new hires
- Participate in staff meetings.
- Participate in bi-annual evaluations.
- Other duties as assigned.
Key Relationships:
Internal: Company Executives, Instructional Support Services team, Business Development, Tech support team, Human Resources, and Finance team
External: Vendors, building management, students, parents, clients, school district personnel, other community members as necessary
Key Behavioral Competencies:
- Customer Service Orientation - Demonstrates concern for meeting internal and external client and stakeholder needs in a manner that provides satisfaction for the customer, (within the resources that can be made available).
- Makes client and stakeholder needs a top priority; takes any and all actions to meet these needs.
- Resolves requests and complaints in a timely manner, demonstrating a high level of commitment to meeting requirements within policy and compliance guidelines.
- Relationship Building - Establishes rapport with people easily, develops and maintains a network of contacts who can provide information, help, and access to others, including:
- Proactively approaches others with a view of engaging in dialogue and building strong working relationships.
- Adaptability
- Responds to change with a positive attitude and a willingness to learn new ways of working.
- Seeks new skills, behaviors, and knowledge to increase personal performance capabilities.
- Courageous Leadership - Addresses difficult issues; puts self online to deal with important problems; stands firm when necessary, including:
- Critically evaluates risk associated with various courses of action and makes calculated timely decisions, with contingency plans to mitigate risk.
- Leads initiatives with bold, decisive action or makes commitments despite uncertainty.
- Personal Accountability - When commits to doing something, does it decisively, responsibly and with urgency. Can be relied on consistently.
- Assumes personal accountability for ensuring everything is done to achieve results; does not blame others for mistakes, oversights, or omissions.
- Consistently delivers agreed goals and tasks and can be relied upon to meet or exceed expectations.
