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Office of Advancement & Engagement Part-Time Administrative Assistant

Job Details

Trustees of Thayer Academy - BRAINTREE, MA

Thayer Academy's mission is to inspire a diverse community of students to moral, intellectual, aesthetic, and physical excellence so that each may rise to honorable achievement and contribute to the common good.

 

Located next to Braintree's historic district and just up the hill from the MBTA’s final Red Line stop is the historic 34-acre campus of Thayer Academy. Since 1877, our coeducational day school for grades 5-12 (Middle School, grades 5-8; Upper School, grades 9-12) has been an enabling and ennobling environment where each student is affirmed, supported, and challenged to take on responsibilities, ambitions, and achievements. Thayer continues to be a place where tradition and innovation meet, and where students form lifelong relationships with one another and with inspiring teachers who care deeply about their students' personal growth and academic success.

 

CORE GOALS AND RESPONSIBILITIES OF THE JOB

The part-time Administrative Assistant will work directly with the Director of Advancement & Engagement to provide administrative support to both the Director of Advancement & Engagement and the general operations of the Advancement & Engagement Office. Assisting with both day-to-day office activities as well as occasional events, some on evenings and weekends. The part-time Administrative Assistant needs to be someone who is detail-oriented, organized, able to work in a fast-paced environment, and comfortable interacting with a variety of personalities.
 

  • Provides administrative support to the Director of Advancement & Engagement, answering phones, scheduling meetings, welcoming guests, maintaining office supplies, printing and filing materials, creating meeting materials including agendas, handouts, and minutes for all Development meetings, and assisting with office-wide editing projects – including donor lists, direct mail appeals, reports and more.

  • Works closely with the Donor Systems Coordinator to provide support on data entry, gift processing, and gift acknowledgment. input information from returned mail – research  new addresses or marking records for invalid addresses

  • Working with the Director of Advancement & Engagement helping to coordinate the processing of monthly credit card receipts and expense reimbursements. Providing proper expense coding to the Business Office and helping to provide oversight to proper allocation of expenses. 

  • Works with the Director of Special Events to assist with event needs including, but not limited to, guest lists, RSVP collection and recording, creation of nametags, guest check-in, including  all Development Special Events (occasionally on weekends or evenings)

  • Works with Donor Systems Coordinator in summer months assisting with the conversion of recent graduates to alumni and inputting information on new students and families.

 

WHAT YOU GET TO DO

  • Work with an experienced professional  Director of Advancement and Engagement

  • Work independently in a self-directed manner and in collaboration with others

  • Provide strong attention to detail and accuracy; work with and process information in an analytical fashion

  • Demonstrate ability to work collaboratively as part of a team

  • Demonstrate mature professional judgment to handle confidential information with a high level of sensitivity ensuring the privacy of donors and prospects

  • Articulate good written and verbal communication skills

  • Provide exceptional customer service skills with follow-through and ability to meet deadlines

  • Prioritize and manage multiple tasks with strong organizational capabilities

  • Enjoy an environment anchored in integrity seasoned with humor, perspective and curiosity

 

COLLABORATIONS & REPORTING STRUCTURE

 The administrative assistant will work closely with and report directly to the Director of Advancement and Engagement. The Administrative assistant will support the efforts of the entire Advancement team. 

 

 

 

WHAT WE ARE LOOKING FOR 

  • Experience working in a fast-paced office setting preferred, strong math and computer competency required

  • Experience working with expense reports preferred

  • Experience in data management or related activity with proven accuracy and efficiency preferred

  • Microsoft Office proficiency with an emphasis in Word, Excel, and Google and competency in mail merges preferred

  • Demonstrated ability to use good judgment to handle confidential information sensitively

  • Ability to work on multiple projects simultaneously, prioritize and meet deadlines

Application Information

  • Please click here to complete an application and upload your resume, cover letter, and the names and contact information for three to five references including two present or past supervisors.

  • Equal Opportunity Act: Thayer Academy is an equal opportunity employer. The Academy complies with and adheres to all state and federal anti-discrimination laws with respect to its employment practices. Thayer Academy does not discriminate against any employee or applicant for employment on the basis of race, color, religion, gender, sexual orientation, gender identity and expression, national origin or ancestry, age, or disability, or any other category protected under state or federal law. This policy extends to recruiting, hiring, compensation, benefits, assignment, working conditions, promotions, transfers, termination, re-employment, education, tuition assistance, employee treatment, and all other terms, conditions, and privileges of employment. All employment-related decisions are made on a nondiscriminatory basis so as to further the principle of equal employment opportunity.

  • Americans with Disabilities Act: Thayer Academy complies with all aspects of the Americans with Disabilities Act (ADA) and state disability laws. This means that we will not discriminate against qualified individuals with a disability in any phase of the employment relationship including application for employment, hiring, promotions and/or advancement opportunities, termination, compensation, training and ,any other conditions or privileges of employment.

 

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