Grant Accountant

ORGANIZATION DESCRIPTION

Founded in 1965, the Chinese-American Planning Council, Inc. (CPC) aims to promote the social and economic empowerment of Chinese American, immigrant, and low-income communities. Today, CPC is the nation's largest Asian American social services agency and offers more than 50 programs at over 35 sites throughout New York City, including early childhood education, school-age care, youth services, workforce development, community services, and senior services. CPC strives to be the premier social service and leadership development organization. In 2017, CPC launched Advancing Our CommUNITY, its organization-wide strategy to expand services to address persistent needs and emerging trends and to improve leadership skills among staff and community members. Last year, our core programs and emergency services reached 200,000 people living in all five boroughs and all 51 city council districts. In the summer of 2022, CPC was recognized as the number one Chinese American organization in New York City to recommend to a Chinese immigrant looking for in-language and culturally competent resources according to a recent survey. This accomplishment is a testament to the incredible work and dedication of our staff. (For more information, please visit: https://www.cpc-nyc.org/)

JOB SUMMARY

Reporting to the Assistant Controller, the full-time Grant Accountant supports the preparation, revision, and organization of financial information in a way that provides an accurate and clear picture of the organization’s fiscal health in accordance with applicable financial regulations. The Grant Accountant also supports budget management by comparing budget with actuals regularly, and by preparing annual and ad hoc financial reports and statements.

ESSENTIAL RESPONSIBILITIES

• Develop and maintain a portfolio of assigned government and foundation grants and contracts including a schedule of critical dates for contract renewals and program and/or budget modifications.
• Prepare monthly and quarterly vouchers and financial reports required by governmental agencies and foundations.
• Utilize government agencies submission portals (HHS Accelerator, PASSport, NY State Financial System, and Payment Management System) to submit vouchers and reports.
• Record revenue and accounts receivables (due from government) in the general ledger.
• Monitor accounts receivable and follow-up with payors to expedite collection of funds owed.
• Prepare aged- accounts receivable reports for and supporting schedules and analyses for management reports.
• Work with funders to troubleshoot and solve issues with reimbursement claim and disallowance.
• Perform grant closeout functions required by funders including reconciliations, financial status reports, final invoices, and balancing budgets.
• Stay abreast of changes in funder’s invoicing and reporting requirements; attend funder’s training and informational as needed.
• Manage the contracting process among various stakeholders to bring grants online, follow funder guidelines, budget preparation in collaboration with program staff and coordinating online/paper submissions.
• Provide detailed monthly analysis of budget vs actual to properly manage the grants. And communicate timely with program staff regarding over/underspending of grants and initial budget modification when it is necessary.
• Assist in the evaluation of agency compliance with contract and funder requirements and agency policies and procedures related to program compliance.
• Participate fully in government funding audits.
• Assist in the annual agencywide audit including Federal Single Audit and funder audit schedules preparation.
• Assist in programmatic and funding allocations to all expenditures.
• Coordinate activities between Payroll Management and General Accounting to make necessary adjustments in personnel allocations and OTPS allocations for contract billing/vouchering.
• Assist in training new employees in post-award grant management on policies, procedures, and systems.
• Performing other duties as assigned.

QUALIFICATIONS

Education and Experience:

• Bachelor’s degree in Accounting required.
• Minimum of 2 years hands on experience working with government grants required.
• Experience working with various government agencies on the Federal, State and NYC level (OCFS, OPWDD, NYSOFA, SED, DOE, DYCD, DOHMH, DFTA, HRA, etc.)
• Experience with government agency submission portals (HHS Accelerator, PASSPort, State Financial System) preferred.

Skills and Competencies:

• Analytic skills to evaluate budgets and communicate problems and solutions.
• Strong oral, verbal, written communication, and documenting skills to convey information effectively.
• Ability to work cooperatively with all levels of employees, management, and external parties.
• Ability to prioritize, multi-task, and work in a fast-paced environment.
• Proficiency in Microsoft Office Suite, particularly Excel and Word, and willingness and aptitude to learn new computer programs as needed.
• Accounting software – Financial Edge or others

COMPENSATION & BENEFITS OVERVIEW

• $67,000 - $80,000 annual salary; 35 hours per week
• CPC offers a competitive and comprehensive benefits package, including but not limited to generous paid time off (12 holidays, 12 sick days, 2 personal days, and 24 vacation days per year), Medical, Dental, Vision, Basic Life Insurance Coverage, Commuter Benefits, and a 403(b) Retirement Plan

COVID-19 SAFETY PROTOCOLS

CPC has been committed to two goals: 1) keeping staff and community members healthy and safe and 2) continuing to safely provide services to community members. CPC no longer mandates COVID vaccination, but vaccines and boosters are highly encouraged for all our staff and community members.

HOW TO APPLY

Interested individuals should submit their resume, along with a cover letter addressed to Jenny Lian, when applying online via CPC’s website: https://www.cpc-nyc.org/jobs or selected online job boards. All documents should be submitted as one single file. Applicants may reach out to careers@cpc-nyc.org with any questions or further inquiries.

CPC is an Equal Opportunity Employer. CPC values a diverse, equitable, and inclusive workplace and strongly encourages women, BIPOC, immigrants, LGBTQ+, individuals with disabilities, and veterans to apply.