Planning and Projects Supervisor
Job Details
West Ridge Center - Highland Park, IL
Full Time
4 Year Degree

Summary: Directly responsible to and working in close contact with the Planning and Projects Manager, the Planning and Projects Supervisor is responsible for independent implementation of assigned projects from start to finish. In addition, the forward-thinking position will oversee Districtwide sustainability initiatives to lessen the Districts footprint and reduce spending. The Project Supervisor is an innovative self-starter and team player that supports planning projects as assigned and actively contributes ideas for increased efficiency Districtwide.


Essential Duties and Responsibilities:

  • Supervises the implementation of assigned projects, this includes but is not limited to:
    • Acquiring quotes, developing and soliciting proposals and bids, including coordination with contracted professional, landscape architect, and/or facility staff to develop project specifications
    • Successfully manage project budgets and schedules
    • Acquire necessary permits when required
    • Conducting quality control to ensure projects are completed satisfactorily
    • Holding contractors accountable
    • Organizing project records
  • Manage changes in project scope, including initiating change orders, within budget. Interpret explain plans and contract terms to management staff and laborers.
  • Adapt project when required to meet changing terms
  • Serve as the expert for assigned projects and provide counsel on project related issues as needed.
  • Organize and conduct appropriate neighborhood communications including neighbor mailings, digital communications, and/or neighborhood meetings to ensure project success.
  • Communicates project status and progress regularly and clearly to applicable staff including Planning and Projects Staff, Facility Staff, and Parks Staff.
  • Oversees and implements sustainability efforts across the District, including identification and communication of opportunities, as well as, tracking applicable performance data.
  • Proactively identify opportunities for efficiencies in project implementation.
  • Assists the Planning and Projects Manager in scope development to ensure efficiency and consistency with District-wide goals and objectives.
  • Assists peers and senior staff throughout the District with all aspects of District purchasing procedures, as assigned.
  • Assists Planning and Projects Manager to identify and apply for and administers federal, state, local, and private grants for funding District-wide projects in coordination with other staff.
  • Prepares written, graphic and oral project updates and other presentations/reports to staff, elected officials or community as required.
  • Gather data, when assigned, to build an informative mapping system, assist with the management of District GIS system appropriate for park planning.
  • Add and update content on District webpages, in a timely manner, as needed.
  • Serves as the District Representative on City Commissions, Committees, and Civic Groups, as assigned by the Planning and Projects Manager.
  • Gathers cost estimates and leads value engineering efforts for projects
  • Develops and maintains strong partnerships with the City of Highland Park, county, state, federal, and other agencies, as required, to provide an effective and efficient Planning and Projects Department.


Supervisory Responsibilities: This job has no supervisory responsibilities.

Education and/or Experience: Bachelor's degree in Park and Recreation Administration, Project Management, Municipal Planning,  Architecture, Engineering, Landscape Architecture, Construction Management, or closely related discipline from a four-year college or university; minimum of one year experience; or equivalent combination of education, experience, and training which provides the required knowledge, skills, and abilities. Experience in a municipal or Park District environment preferred Related professional certification preferred.

Salary:  $61,710 - $67,881 +/- DOQ, plus exceptional benefits.

Classification: Full-Time; non-exempt.

Benefits: Excellent benefit package including health insurance (medical, dental, and vision), paid time off, IMRF pension, and Employee Ambassador Program.


The Park District of Highland Park is an equal opportunity employer.

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