Job Title: Upper School Operations Assistant
Westminster is an inclusive, Christian independent day school for boys and girls, where bright, motivated, curious students who are nurtured by challenge become leaders of conscience. Founded in 1951, Westminster is guided by a mission to prepare students for college and for life. With a current enrollment of approximately 1,870 students in grades pre-first through twelfth, 285 faculty, and 250 staff, Westminster fulfills its mission through a dynamic curriculum that engages children across the key dimensions of their growth academic, physical, and spiritual.
Westminster is a growth-oriented, collaborative learning community committed to the Schools mission and vision, including core values of inclusivity and service. Westminster excels regionally and nationally in every area of school life, from academics to the arts to athletics, achieving excellence through a wide range of programming supported by a wealth of resources.
The Upper School Assistant is a full-time 11-month position, which maximizes the support and efficiency of the daily operations of all departments within the Upper School. Additionally, the Upper School Assistant provides redundancies to essential roles within the Upper School allowing for continuous functionality at all times.
Supervisor: Head of US
Supervisory Responsibilities: N/A
Position Status: Salaried, non-exempt, full-time, regular, 11-month
Hours of Work: Standard work week. Evening and weekend work may be required.
ESSENTIAL RESPONSIBILITY: US Deans, Administrative Assistant to Head of US, & Registrar
Deans of the Upper School
- Accumulates, analyzes and prepares reports of student attendance, absences and illnesses to the Deans
- Prepares and analyzes reports for Advanced Placement (AP) Exam attendance
- Manages and tracks student discipline issues as reported by the Deans and provides reports as requested by the Deans
- Organizes and updates student clubs information
- Organizes and executes weekly Thursday morning assemblies
- Organizes, e-mails, and updates weekly student announcements
Administrative Assistant to the Head of the Upper School
- Provides redundancy to the position when required.
- Assists with and helps execute all yearly special events
- Provides support to substitute teachers when they arrive on campus
Registrar and Dean of Academics
- Assists with student class schedule drop/adds.
- Assists proctoring make-up and extended time exams.
- Organizes and assists in the execution of the JanTerm fair and the JanTerm program.
ESSENTIAL RESPONSIBILITY: Facilities & Operations
- Serves as a liaison between the Upper School and the facilities team in regards to faculty work orders, furniture inquiries, special project requests, and classroom moves for faculty.
- Organizes and executes first of the school year projects for students and faculty including: parking permits and locker assignments for students, faculty mailbox labels, key requests, classroom door name plates, room plans, calendar updates for school year meetings, furniture inventory and classroom set-up for the new school year.
- Delivers and distributes the Upper School mail to respective locations across the Upper School
- Performs other duties as assigned
REQUIREMENTS AND QUALIFICATIONS
- Associates/Bachelors degree preferred.
- Ability to work with a wide range of individuals and to interact cheerfully and professionally with the public.
- Excellent organization, communication, writing, and editing skills.
- The ability to see what needs to be done and to take initiative in doing it.
- Proficiency in use of Microsoft Office, Google docs, Veracross, familiarity with database functionality and portal management and ease in learning to use other software and online resources
- Appreciation of and commitment to co- educational environment, diversity and to serving the needs of a diverse population
- Experience with a similar role preferred.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
While performing the duties of this position, the employee is required to sit; stand; walk; use hands to finger, handle and feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch and crawl; talk and hear; engage in moderately strenuous physical activity both indoors and out. The employee may occasionally lift or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Ability to become CPR and First Aid Certified.
Travel is primarily local during the regular business day. Overnight and out-of-area travel may also be required.
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
Westminster is committed to the principle of equal opportunity in employment. It is Westminsters policy to provide equal employment opportunities and administer terms and conditions of employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. EOE/M/F/D/V.
Note: This position description has been designed to indicate the general nature and level of work to be performed by employees within this classification. This position description should not be interpreted as a comprehensive inventory of all duties and responsibilities required or assigned to an employee in this position. Nothing contained in this position description restricts Westminsters right to assign or reassign duties and responsibilities to this position at any time.