The Atlantic Council seeks a talented, motivated, and creative program assistant to support the work of one of the Rafik Hariri Center & Middle East Programs’ newest projects. The Center seeks candidates with demonstrated skills in managing complex logistics and high-level events. The program assistant will work closely with the Atlantic Council’s Senior Fellow for Israel on this project and all aspects of the Atlantic Council’s Israel programming. Interest in and experience with people-to-people dialogues, international events, and the Middle East is a plus.
The ideal candidate will be an excellent organizer and communicator, leading the management of multiple high-level events in the Middle East, including coordinating venues and travel, managing communications with participants, working with the Senior Fellow to design and implement the agenda, and serving as the point person for all logistics and troubleshooting. The program assistant will also contribute to an international fellowship recruitment process and manage a number of virtual events.
The program assistant will also oversee the publication process of articles and papers, coordinate the activities of 4-5 nonresident senior fellows, and contribute to fundraising efforts and managing donor relations, among other responsibilities. The candidate will also be encouraged to engage in their own research and publishing in addition to their collaborative assignments.
A successful candidate must communicate effectively, and enjoy fast-paced teamwork. The position requires a superior ability to multitask with a record of coordinating projects and events, excellent administrative skills, exceptional writing ability, attention to detail, and a positive attitude. Our ideal candidate will have experience producing in-person and virtual events with high-level speakers, key donors, and constituencies. Experience living in the region is a plus, as is proficiency in a Middle Eastern language.
Overview of the Role
The Program Assistant will:
- Run the planning and production of events including multiple regional events, DC-based events, and virtual events
- Help drive and implement a cutting edge global fellowship program
- Assist the Resident Fellow with the selection of an annual fellowship cohort
- Manage the workflow of other Israel-related products and activities
- Provide operational, logistical, and administrative assistance for a bi-annual international event and a number of virtual roundtables
- Draft and vet event materials such as event invitations, talking points, agenda, briefing materials, etc.
- Manage fellowship applications, in coordination with the Resident Senior Fellow
- Work with the Resident Senior Fellow to design event agendas, including substantive discussions, team-building activities, and local travel and activities
- Develop and maintain relationships with event venues to secure meeting spaces, accommodations, and catering/meals
- Coordinate international travel, support entry/exit requirements, and arrange local travel and special activities during international events
- Serve as point of contact for all logistical queries from participants, and for arrivals, departures, security measures, guest management, and AV coordination
- Coordinate among nonresident fellows regarding their production of articles, papers, and other analysis related to Israel
- Work closely with the Atlantic Council publications team to manage the editing process of articles and papers
- Manage weekly team meetings through virtual and in-person settings as appropriate
- Draft weekly reports to communicate project activities as well as regular communication to donors and stakeholders
- Maintain and track budget
- Conduct research as necessary
- Other tasks as assigned