Skip to main content

Executive Assistant, Advocacy & Public Policy

Job Details

Experienced
Washington DC Office - Washington, DC
Full Time
Admin - Clerical

Description

LOCATION: This is a hybrid position requiring 2 days/week in office (Tuesdays and Thursdays).

 

WHO WE'RE LOOKING FOR

 

The Executive Assistant supports the Advocacy & Public Policy department in Washington, D.C. You will provide overall support to the Chief Advocacy & Public Policy Officer and Managing Director of State and Federal Advocacy as well as maintain general office administration for the Recording Academy’s DC office.

 

 

WHAT YOU'LL DO

 

  • Manage all scheduling, travel, correspondence, expense reporting, and other administrative support as needed.
  • Assist with event management and facilitate scheduling for advocacy initiatives throughout the year, including GRAMMYs on the Hill.
  • Manage and help draft the weekly production and posting of online advocacy content on GRAMMY.com.
  • Maintain positive working relationships with schedulers and front office staff at key Congressional offices.
  • Maintain databases of congressional, coalition, and grassroots contacts.
  • Administration of the DC office, including answering the main line, providing office reception, working with vendors and suppliers, and interacting with Recording Academy staff as required to maintain the smooth operation of the office.
  • Serve as a point of contact between the office and the other departments within the organization, including twelve chapters, Business Affairs, and Marketing.
  • Support legislative function of the office, including tracking relevant legislation and congressional support for bills, monitoring committee activity, conducting research, and contributing to internal and external documents.
  • File lobbying disclosure and other necessary reports.
  • Coordinate other projects as needed.

 

 

SKILLS & EXPERIENCE

 

  • Bachelor’s degree and two years related experience preferred.
  • Experience in a Congressional office or Government Relations department preferred.
  • Strong proficiency in MS Office (Outlook, Word, Excel and PowerPoint).
  • Experience in event management/production a plus.
  • Scheduling experience required, ideally in a Congressional office.
  • Excellent writing/grammar/presentation skills.
  • Must be proactive and highly organized with proven analytical skills and attention to detail.
  • Ability to work under pressure of tight deadlines while solving practical problems and dealing with a variety of different variables.
  • Ability to communicate ideas clearly, with excellent interpersonal skills to effectively interact within and outside the organization at all levels.
  • Ability to maintain strict confidentiality and use discretion regarding advocacy matters.
  • Availability and willingness to work extended hours during peak periods as needed.
  • A pleasant and professional “no job too small” demeanor with strong work ethics and excellent punctuality. 
     

 

PHYSICAL DEMANDS FOR CERTAIN ROLES

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is occasionally required to stand, walk, and sit for long periods of time, and work at a computer for long periods of time.

 

The employee will be required to lift and/or move up to 60 pounds.

 

 

SALARY AND BENEFITS

 

The starting salary for this position is $58,00 to $63,000 per year, benchmarked against industry standards. Salaries for positions required to be in specific geographic locations reflect the corresponding labor market. 
 
The actual offer extended will depend on the candidate's experience, qualifications, and the role's requirements and will include our comprehensive benefits package (with medical, dental, and vision coverage, a 401k match, generous paid time off, and more).
 Click here for an overview of our company benefits.

 

Explore our career opportunities to join a team that values creativity, innovation, and diversity. 

 

 

ABOUT THE RECORDING ACADEMY AND ITS AFFILIATES

 

RECORDING ACADEMY

The Recording Academy represents the voices of performers, songwriters, producers, engineers, and all music professionals. Dedicated to ensuring the recording arts remain a thriving part of our shared cultural heritage, the Academy honors music's history while investing in its future through the GRAMMY Museum, advocates on behalf of music creators, supports music people in times of need through MusiCares, and celebrates artistic excellence through the GRAMMY Awards—music's only peer-recognized accolade and highest achievement. As the world's leading society of music professionals, we work year-round to foster a more inspiring world for creators.

 

GRAMMY MUSEUM

The GRAMMY Museum is a nonprofit organization dedicated to celebrating and exploring music from yesterday and today to inspire the music of tomorrow through music preservation, education, exhibitions, and public programming and aims to create a world in which shared love of music sparks curiosity, creativity, and community. Programs include GRAMMY in the Schools education programs that are offered year-round for students, teachers, and schools throughout the United States. 

 

MUSICARES

A friend and ally of the music community, MusiCares was established by the Recording Academy to safeguard the health and well-being of all music people. A four-star charity and safety net in times of need, MusiCares offers confidential preventative, recovery, and emergency programs to address financial, medical, and personal health issues. Through the generosity of our donors and volunteer professionals, our dedicated team works across the country to ensure the music community has the resources and support it needs.

 

GRAMMY GLOBAL VENTURES

GRAMMY Global Ventures aims to advance the global mission and monetize the brand equity and intellectual property of The Recording Academy. Through five target areas - Online Education, Live and Site-Based Experiences, Original Content, Globalized Awards, and Licensing and Sponsorship – GRAMMY Global Ventures will seek to diversify revenue streams and drive membership value.

 

LATIN RECORDING ACADEMY

The Latin Recording Academy is an international, membership-based organization comprised of Spanish- and Portuguese-speaking recording artists, musicians, songwriters, producers and other creative and technical recording professionals. The organization is dedicated to improving the quality of life and cultural condition for Latin music and its makers. In addition to producing the Latin GRAMMY Awards to honor excellence in the recorded arts and sciences, The Latin Recording Academy provides educational and outreach programs for the Latin music community either directly or through its Latin GRAMMY Cultural Foundation®.

 

EQUAL OPPORTUNITY

The Recording Academy, its affiliates, and the music industry have a strong culture of inclusion and respect for everyone. The Recording Academy makes intentional, courageous, and principled decisions for stronger business outcomes and ensures that all creators and professionals live and work in a fair and safe environment. It is the Recording Academy's policy to provide equal employment opportunities for all applicants and employees. The Recording Academy does not discriminate on the basis of race (nor traits historically associated with race, including, but not limited to hair texture and protective hairstyles), color, religion (including religious dress and grooming), creed, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, family care status, military or veteran status, marital status, sexual orientation, gender, gender identity, gender expression, genetic information or any other characteristic protected by law. The Recording Academy will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship to the Recording Academy. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, access to benefits and training, recruitment, hiring, transfer, and social and recreational programs.

Apply