We are seeking an Office Clerk to support our Scottsdale office.
Responsibilities
- Scanning and processing legal mail for multiple attorneys
- Sort and distribute incoming mail and packages
- Prepare outgoing mail and packages for shipment.
- Maintain accurate records of all incoming and outgoing mail
- Primary responsibility to Reception, Hospitality, Records and Office Services.
- Answer phones, greet and direct clients and guests, adhering to security protocol.
- Conference room management, including scheduling conference rooms and maintaining appearance and supply levels.
- Coordinate catering.
- Maintain the overall cleanliness of kitchens, supply rooms and conference rooms.
- Keeping files up to date, following a filing system, and organizing records, such as letters, legal documents, case files and correspondence.
- Operate digital image scanning equipment to capture images and generate associated text and follow established scanning and quality control procedures in producing digital files in specified format for further processing;
- Conduct quality checks and audits by verifying electronic images on the screen and correcting any scanning malfunctions;
- Assist with all Firm related clerical tasks including, but not limited to filing, faxing, scanning, sorting, typing and copying;
- Ensure the integrity and confidentiality of all records;
- • Maintain inventory of office supplies and materials, including those specific to the mailroom supplies; and
- Perform other duties as assigned by Management and/or Team Leaders.
Skills Required
- Previous experience in an administrative or mailroom role preferred.
- Familiarity with office management procedures and equipment.
- Proficiency in outlook or similar software for email, calendar, and document management
- Proficiency in Microsoft Word
- Strong organizational skills.
- Ability to work under pressure and manage multiple tasks.
- Customer service experience.
Buchalter APC offers a 401K, profit sharing, a generous benefits package, commuter benefits, PerkSpot Discount Program, company events and more.
Buchalter was founded based on principles of inclusivity. Our firm’s commitment to reflecting and enhancing the rich diversity of the clients and communities we serve is more than eight decades strong. Buchalter’s diversity of attorneys and staff provides clients with a greater breadth of creative talent and alternative approaches, and enriches our firm’s collaborative, entrepreneurial and collegial environment, benefiting all. We are proud to be an equal opportunity employer. In recruiting, we welcome the unique contributions that all candidates can bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.
Interested candidates should submit a resume.
