Coordinator, Food Boxing Program Administration
Job Details
1560 - San Jose, CA
Seasonal
$27.00 Hourly
Description

Title: Coordinator, Food Boxing Program Administration
Department: Zero Waste & Emergency Operations
Reports To: Manager, Food Boxing Program
FLSA Status: Temporary / Non-Exempt
Compensation: $27.00 / hour
Location: 1560 Berger Drive, San Jose, CA
Schedule : Monday - Friday, 8:00 AM - 4:30 PM

 

Description: 

The Administration Coordinator works closely with the Manager of Food Boxing Operations to lead, plan, and manage the Food Boxing department’s general administrative activities. 

In addition to running an optimal operation, the Coordinator must have the strong interpersonal skills required to interact with a variety of people across multiple job functions and levels while being the main point of contact and maintain strong partnerships with the Visiting Corps, Second Harvest staff and all other partnership agencies. 

Data and Reporting; regularly track and upload attendance data, aggregate metrics and provide regular admin reporting for all levels of leadership. 

Will also expect to deliver disciplinary action to Corpsmembers and communicate the potential consequences if behavior or performance issues continue, including the steps the Corpsmember agrees to follow to correct the problem, the timeframe in which the Corpsmember is expected to improve, and consequences for failing to do so.

 

Administration 

● Act as a liaison to accounting/billing

● Oversee administrative team (supervisors and corpsmembers)

● Lead administrative team meetings / daily operations

● Ensure accuracy of paycom / timesheets

● Track corpsmembers participation

● Coordinate PDC and non-food boxing training with AmeriCorps / Ian McDermod

● Maintain meticulous documentation and records for internal auditing purposes

● Coordinate and delegate administrative tasks to the Admin team as required 

● Coordinate the administrative elements of Paycom, AWOL, Attendance, Safety Reports, Temperature Logs, and Scheduling for all SJCC, and visiting Corpsmembers 

● Perform detailed record-keeping, review information for accuracy, update information; and review and secure confidential information

 

Daily Tasks 

● Work under direct assistance from the Project manager 

● Organizing meetings, logistics, scheduling, follow-up communications 

● Engage in pre-implementation, implementation, and post-implementation meetings as it relates to project check-points 

● Coordinate Project Manager led conference calls with Admins from all warehouse locations for alignment of day-to-day operations, upcoming events, distribution scheduling, Paycom, COVID Testing, Visiting Corps, and Special Projects 

 

Leadership 

● Assist, supervise, coach, and mentor Senior Admins and Admin Crew Leads, while ensuring high-quality and completion of work in a timely manner 

● Train and coordinate training for promoted Cm Site Admins per operational need

● Coordinate leadership meetings training and implementation of projects planning

● Connect Corpsmembers to internal supportive services while providing coaching and mentoring 

 

Paycom 

● Review and approve Corpsmembers and Supervisor timesheets in collaboration with Projects manager and accounting team 

● Provide Paycom functional support to all Corpsmembers, and answer questions

● Check and track all CMs’ Paycom profiles for correct punches, allocations, comments, punch requests, resolve Paycom issues and Approve/deny punch and Requested Time Off requests for Corpsmembers 

● Run Paycom reports and delegate correction requests to specific site administrative staff

 

Orientation 

● Coordinate and assign all safety training including but not limited to, safe lifting practices, COVID Safety, Warehouse Safety, Sexual Harassment and fire safety 

● Assign and schedule new Corpsmember to warehouse sites based on operational needs

● Introduce Food Boxing work, safety and all other warehouse, SJCC expectations

● Coordinate Introductions, tours and visuals of each Food Boxing warehouse 

● Prepare site admins for new Cm intake 

● Update Logistical spreadsheets, rosters and IQ database 

● Collaborate with Administration team to meet goals, urgent requests and all other operational demands 

 

Administration and Team Communication 

● Participate in regular Food Boxing unit meetings and other convenings as requested, coming prepared to report on key updates and personal progress

● Complete attendance tracking, daily and weekly reports, corpsmember evaluations, disciplinary action forms, incident reports, etc., and submit in a timely and highly detailed manner

● Track all project related outcomes and deliverables

● Use Corps iQ to track team progress and key project data

● Check in daily on Slack (in #zweo-staff)

● Submit comprehensive End of Day Reports daily by email

● Contribute to an organized and high-performing workplace

 

Equity and Inclusion 

● Help build a work culture that values the range of different backgrounds and identities that people bring, appreciates that diversity makes us better at what we do, and strives to create an environment in which everyone on the margins can thrive; 

● Ensure that all staff and corpsmembers feel safe and valued

Qualifications

Requirements

● High School Diploma 

● Driver’s License

● Prior supervisory experience preferred 

● Prior teaching, education, or instruction experience preferred 

● College degree in a related field preferred 

● Satisfactory completion of SJCC background check and drug screen

 

Typical Working Conditions: Full-time in the office with occasional field work. When performing field work, will be subjected to weather conditions within Santa Clara County (moderate range of temperature/inclement weather). 

Equipment Used: Will be utilizing various IT equipment including but not limited to, computers, tablets, and smartphones. May occasionally drive company vehicles with proper training. 

Essential Physical Tasks: Be able to lift a minimum of 50 pounds, able to drive or at least be capable of being trained to drive different vehicles, and able to sit for a long period of time. 

 

WORK ENVIRONMENT AND REQUIREMENTS
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. While performing the duties of this job, the employee is required to sit, stand, walk, and talk or hear. 

 

NOTICE: The statements herein are intended to give a broad description of this job function and should not be construed as an exhaustive list of all responsibilities, duties and skills required. Other duties and/or projects may be assigned. 

 

Benefits:
Benefits include health, dental, and vision insurance, life insurance, subsidized annual EcoPass. 


Apply by completing the General Application section and be prepared to submit your resume as part of the application process.
 

Please Contact:
Shealene Helms
Staff Recruiter
San Jose Conservation Corps & Charter School
shelms@sjcccs.org
Direct line: (669)220-0078


Hiring Process:
The position is open until filled.

 

SJCC Commitment to Diversity, Equity, and Inclusion:
The San Jose Conservation Corps + Charter School provides equal employment opportunities to all employees and applicants for employment. The Corps and School do not discriminate based on an individual's race, sex, religion, color, national origin, ancestry, physical or mental disability, medical condition, marital status, military and veteran status, sexual orientation, age, gender, gender identity, gender expression, genetic information, hairstyle, hair texture or any other basis prohibited by law.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The San Jose Conservation Corps + Charter School is an “At-Will” employer. We conduct pre-employment background checks and drug screens.


About the San Jose Conservation Corps:
Founded in 1987, the SJCC+CS has provided more than 17,000 opportunity young men and women with academic education, hands-on learning, and development of basic skills. These skills include leadership, communication, computer literacy, and employment training, which will help them to advance and excel in their future and careers. The SJCC+CS offers secondary education courses through its on-site charter school and career technical education and job training through its Environmental Projects and Recycling Departments. As an equal opportunity employer, we are committed to identifying and developing the skills and leadership of people from diverse backgrounds.  We encourage all qualified candidates to apply. For more information, please visit: www.sjcccs.org

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