Office Administrative Assistant
Job Details
Entry
Full Time
None
Day
Description

Are you an organized individual with the ability to multi-task? Are you capable of balancing demands that arise unexpectedly in a dynamic office environment? Do you have experience with exercising discretion and confidentiality with sensitive information? Asmodee is looking for a reliable individual to assist the HR team and other departments with daily tasks, administrative work, and other various projects. If this sounds like a good fit for you, continue reading to learn more about the role and how to APPLY!

 

The Company:

Asmodee North America (ANA) is part of the Asmodee Group, a global corporation headquartered in France and a worldwide leader in the creation, manufacturing, and distribution of games. Our games tell immersive stories that inspire people to push the boundaries of their imagination and include top-tier titles such as, CATAN, Pandemic, Ticket to Ride, and Spot It among others. Our global success has come from our publishing studios and distribution networks where we transform high-potential stories into iconic consumer products. ANA believes in the power of ideas, leads with equality and universality, and strives to empower employees in our overarching effort to consistently create great games and tell amazing stories. We base our success on our three core values both internally and in the wider market; honesty, integrity, and fairness drives everything we do.

 

Summary  

The Office Administrative Assistant is responsible for creating a positive impression for guests’ contacting Asmodee whether by in person visit or by telephone.  This position will assist the HR department in the carrying out of daily tasks that helps the office run smoothly as well as assist other departments with special projects as time allows. 

 

Essential Functions

  • Greet and direct guests through the sign in process
  • Open and close the front lobby area
  • Keep the front area presentable and clean
  • Answer incoming phone calls in a timely manner, transferring calls to the correct individual
  • Assist customer service in relaying customer concerns that are expressed over the main line
  • Coordinate with other business lines to facilitate on-site events/activities. (Example: building tours and inspections, marketing filming sessions, on-site donations events, etc.)
  • Act as the liaison between Asmodee and mail/parcel carriers including receiving and shipping mail/parcels, as well as distributing the daily mail to intended recipients
  • Create and print ID badges and key fobs for new hires
  • Deactivate badges for all terminated employee
  • Update the company phone directory and distribute
  • Assist Company Leaders (meeting scheduling, ordering lunches, expense reports, etc.)
  • Restock and organize break room supplies and complimentary coffee & snacks
  • Keep common spaces clean, inviting, and organized
  • Order office supplies
  • Work with HR with the coordination of new hire orientations
  • Work with Roseville office administrator in creating and distributing the HR Newsletter
  • All other assignments as required by management
Education/Experience

 

  • Minimum of a High School diploma or equivalent
  • Minimum of 2 years of experience in an administrative position or similar office position

 

Minimum Qualifications

  • Exemplary customer service and interpersonal skills required
  • Excellent organizational and communication (written and verbal) skills required
  • Proven dependability, self-motivation, and attention to detail required
  • Must have a professional demeanor with coworkers and outside parties
  • Work under pressure to meet deadlines
  • Must be able to multi-task and to adapt quickly to unexpected situations

 

How to Apply: Serious candidates should include a Letter of Interest explaining why the candidate wants this new and different position with Asmodee including examples of past performance or achievement in the role (or similar role) as well as a description of the candidate’s skills and values as demonstrated through his or her job experience; a resume; and 3 references.


 

Asmodee is an equal opportunity employer. We strive for and celebrate a diverse team in our effort to carry out our company values of honesty, integrity, and fairness.

Apply