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Admissions Representative

Job Details

Arkansas City Main Campus - Arkansas City, KS
Full Time
Bachelor's Degree (required)



Job Summary: 
The Admissions Representative is responsible for the implementation of the admissions plan through events both on and off site, academic advising, billing and receiving, financial aid, and other recruitment strategies as assigned by the  Director of Student Enrollment and Success. 

Job Duties: 
•    Implement all aspects of the admissions recruitment, enrollment and retention plan.
•    Assist with the development of recruiting materials, brochures, handouts, and other printed materials.
•    Recruit students according to the standards, guidelines and practices established by the Kansas Association of Collegiate Registrars and Admissions Officers (KACRAO) and by the College.
•    Assist other admissions representatives, faculty, coaches and/or activity sponsors with recruiting efforts.
•    Make follow-up contacts to prospective students on a regular basis through, phone calls, e-mails, texts, and letters.
•    Maintain accurate records and follow up recruitment activities in admissions department databases.
•    May travel and attend various events, including but not limited to: business visits, high school visits, career fairs, sponsorship nights, college planning conferences, KACRAO annual admission conference, and any other school or community events that arise (which may occur outside regular working hours and/or on weekends)
•    Assist with planning and implementing campus visits and event days, (which may occur outside regular working hours and/or on weekends)
•    Act as a liaison between academic divisions and the Admissions Office.  
•    Provide academic advising to new students, returning students, individually or in groups, regarding College policies, programs of study, and degree options. Provide students with information about alternatives and possible consequences of academic decisions. Evaluate student degree plans and transcripts when advising. 
•    Direct students on the navigation of student information systems such as Cowley Connect, Blackboard, and Cowley email.
•    Monitor student progress and follow-up according to the advising guidelines and best practice.
•    Participate in active advising for assigned students, provide knowledge to students on information regarding course transfer ability and alternatives for continuing education opportunities, assist with graduation and transfer information.
•    Keep current on advising and enrollment information by active participation in the advisor trainings, transfer opportunities and by staying up-to-date with the information in the Advisor Kit in Blackboard. 
•    Serve as contact to students for current program and other necessary information, serve as primary referral point for all student questions.
•    Support recruitment and retention functions by communicating with potential and current students and referring students to available student support services, such as personal and career counseling, study skills, tutoring, financial aid, and other available student services. 
•    Schedule and proctor tests for instructors/students, both from Cowley College and other Colleges. Provide coverage at other admissions office locations, as necessary.
•    Assist with the Student Ambassador program, if needed.
•    Maintain courteous, professional and effective working relationships with employees, vendors and/or any other representatives of external organization.
•    Comply with all College policies and procedures
•    Assist the Director of Student Enrollment and Success by performing other related duties as assigned.

Required Knowledge and Skills:
•    Self-motivated and able to work in a fast-paced environment.
•    Ability to maintain professional composure in stressful situations.
•    Proficiency in Microsoft Office, Office 365, social media, Jenzabar, Google, and other databases.
•    Ability to accurately handle and balance cash receipts.
•    Professional knowledge of community college and other postsecondary institutions.
•    Ability to research and analyze various types of information.
•    Ability to work independently, as well as on a team.
•    Ability to work and maintain the highest level of confidentiality.
•    Good communications skills, both written and verbal.
•    Ability to organize and prioritize work. Work well under deadline pressures.
•    Excellent human relations skills. Ability to work with individuals from a variety of backgrounds and diverse populations.
•    Understanding of and commitment to quality improvement initiatives.

Education Background:
•    Bachelor’s Degree required 

Required Experience:
•    Customer Service experience.
•    College Admissions and advising experience, preferred.
•    Valid Driver’s License.
Supervisory Requirements: None.

Physical Requirements:
Ability to sit or stand for extended periods of time; ability to move freely around the campus, outreach centers, and regional locations; ability to lift up to 20 pounds; ability to bend, stoop, reach and grasp as required to perform responsibilities; ability to drive motor vehicle; and ability to work on the computer for long periods of time; motor vehicle travel.

Work Environment:
Work performed in an office environment, around campus and off-campus. Periods of intense travel, including weekends and evenings may be required.

Cowley College is an Equal Employment Opportunity employer.  Cowley College is dedicated to providing equal opportunities to all individuals regardless of race, color, religion, ethnic or national origin, gender, age, disability, sexual orientation, veteran’s status, or any other factor that is a prohibited consideration under applicable law.