Project Administrator, Advocacy Relations
Office of the Chief Executive Officer
Children’s Bureau offers a dynamic work environment that celebrates collaboration, ongoing learning, and the rich diversity of perspectives and life experiences. This newly created role will work directly with Children’s Bureau’s Chief Executive Officer in elevating the agency in several strategic areas for both internal and external expansion in growth, advocacy and promotion of the important work that is the hallmark of this well-established 117-year social services organization.
Direct Support of the CEO
- Strategically manage leaders' time: Follow up calls on behalf of executives, arrange meeting plans, and manage against calendar and its priorities.
- Act as gatekeeper: The Project Administrator ensure the CEOs' involvement in project or decision-making processes takes place at key times, where their input and authority are most needed.
- Prepare for and follow up on meetings: the Project Administrator will prepare leaders for upcoming meetings by ensuring they have all the information necessary to be productive and engaged.
- Manage internal and external communications: As partners to CEOs, this role will often draft documents, reports, pitch decks, speeches, and presentations on their behalf.
- Initiate, plan, execute, monitor, and deliver our projects. Create project-related documents. Maintain communication between the team, stakeholders, and clients.
Meeting and Event Preparation
- Coordinate agendas for CEO approval before leadership team and board meetings.
- Organize conferences, and other special events.
- Oversee large, often cross-functional, organization-wide projects or initiatives; bring together important stakeholders and help drive decisions.
- Research, perform benchmarking, analyze data, and make recommendations.
- Propose the creation of new systems and processes to streamline operations.
- Help determine key performance indicators and update dashboards as needed.
Board of Directors Engagement
- New Board of Directors selection process: this role will manage in both generating target potential candidates, arrange conversations with selection committee and coordinate onboarding and orientation processes.
- Overall Board management: will often establish the cadence of board meetings, as well as get ready for those meetings by preparing and sending out materials in advance. For example, they may collect data from across the organization, such as financial updates or program outcomes, to create dashboards that lay out the information in a concise and clear format. They may also help onboard new board members, monitor term lengths, and support CEOs in researching and recruiting new board members. Additionally, will be responsible for all production of all board meetings both in person and virtual as well as taking and distributing Board minutes.
- Engaging funders and stakeholders: Will support the CEO in maintaining strong relationships with key funders and stakeholders. They also may maintain lists of funders, stakeholders, and partners with whom their CEO want regular contact, and tee up communications or arrange meetings to support ongoing relationship building.
Government Affairs and Advocacy
- Additionally, this position will play an essential role in supporting Children’s Bureau’s government affairs and advocacy efforts. They will be responsible for smart collaboration with multiple internally and externally stakeholders.
- Responsibilities will include the managing proactive and reactive communications and supporting government affairs, liaising with government by developing initiatives, conducting data research, and developing reports to prepare the Chief Executive Officer for meetings with elected officials and media.