JOB TITLE: HR/Benefits Administrator
REPORTS TO: Human Resources Director
COMPENSATION: $25.50-$30.00 hourly (based on experience)
LOCATION: 1560 Berger Drive, San Jose, CA 95112
SCHEDULE: Monday-Friday, 8:00am –4:30pm
The HR/Benefits Administrator will assist with in HR support including new hire job-orientations for incoming new hires. This person will handle the day-to-day requests from employees and requests for job verifications. HR/Benefits Administrator will be responsible for ensuring the accuracy and efficiency of our new hire onboarding documents, performing new hire check-ins and exit interviews and completing HR related projects upon request. This position will be responsible for maintaining all employee enrollment/changes in benefits platform and payroll/HR system. This includes compliance communication and working with the employee and the manager through the interactive process.
- Manages all benefits administration (medical, dental, vision, 403(b), etc.) including assisting employees with the enrollment process and informing employees of changes to benefits programs
- Ensure all employees are informed on the current benefits plans and offerings
- Contact insurance companies to verify insurance benefits
- Bi-Weekly and monthly reconciliation of medical, dental, vision, and 403B plans and benefits invoices, and entering deductions into payroll system
- Coordinates and conducts annual open enrollment meeting, and processes all employee benefits changes
- Perform LOA/Benefit audits as needed and provide feedback and recommendations
- Assisting employees in resolving issues related to their benefits
- Responsible for completing and responding to all unemployment insurance claims
- Responsible for ACA Compliance and annual reports
- Other duties as assigned
HR Administrator Responsibilities Include:
- Assisting with personnel transactions such as hires, promotions, transfers, performance reviews, terminations, unemployment and disability claims, and employee statistics government reporting
- Maintains professional and technical knowledge of human resources by attending educational workshops, reviewing professional publications, establishing personal networks and participating in professional societies
- Prepares and processes termination paperwork
- Process and respond to all documents requested by outside agencies regarding employment verifications
Leave of Absence
- Handles the FMLA leave administration process from the employee’s initial notice of the need for leave to the return to work. This includes gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA-qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use
- Provide guidance and timely responses to employees inquiring about leaves available to meet their specific needs
- Provide updates and timely responses to managers about the leave status of their employees
- Tracks Leaves of Absence including PDL, FMLA/CFRA and PFL and ensures timely notification and compliance with policies and laws
- Maintains complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices
- Tracking and conducting follow-up calls, texts, and emails for employees on Absence Without Approved Leaves (AWOL)
- Oversees the return-to-work process for employees returning from extended FMLA, workers compensation, or other leave(s)
- Point of contact for all documentation regarding work-related injuries and first aid injuries.
- Handles all communication regarding worker’s compensation between employees and claim adjusters.
- Required OSHA recordkeeping
- Records and files as required for effective human resources functions.
- Update log of all recordable injury cases on Cal/OSHA log
- COVID-19 Reporting and Tracking
- Initiate prompt communication with people exposed to COVID-19 through text, phone calls, emails, and other communication platforms as necessary
- Provide guidance and timely responses to employees inquiring about COVID-19 Quarantine/Isolation Processes
- Document pertinent information in COVID-19 case tracking forms, entering data into health department systems and worker’s compensation systems
- Ability to communicate difficult information effectively, present information and respond to questions from management and employees, work independently and write reports, and business correspondence and policy/procedure manuals
- Working knowledge of all human resource functional areas including benefits compliance, legal, employee relations, recruiting, EEO/AA, compensation and benefit administration, and training and development
- Familiarity with HRIS applications with demonstrated proficiency in software programs
- Good working knowledge of California employment laws and the ability to interpret them
- Proficient in Microsoft Office Suite and internet research
- High level of attention to detail and the ability to manage multiple priorities with competing deadlines
- Great interpersonal skills, integrity and the ability to maintain confidentiality
- Excellent oral and written communication skills
- Associate’s degree (AA) with two or more years of related experience and/or training
- Nonprofit experience a plus but not a necessity
- 403(b) Retirement Benefits (employer match)
- Credit Union and Employee Assistance Plan
- Medical, Vision, Dental, and Life Insurance
- Holiday, Vacation, and Sick Pay
- Subsidized annual Eco Pass
WORK ENVIRONMENT AND REQUIREMENTS
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. While performing the duties of this job, the employee is required to sit, stand, walk, and talk or hear.
Typical Working Conditions: Full-time in the office with occasional field work. When performing field work, will be subjected to weather conditions within Santa Clara County (moderate range of temperature/inclement weather).
Equipment Used: Will be utilizing various IT equipment including but not limited to, computers, tablets, and smartphones. May occasionally drive company vehicles with proper training.
Essential Physical Tasks: Be able to lift a minimum of 25-30 pounds able to drive or at least be capable of being trained to drive different vehicles, and able to sit for a long period of time.
NOTICE: The statements herein are intended to give a broad description of this job function and should not be construed as an exhaustive list of all responsibilities, duties and skills required. Other duties and/or projects may be assigned.
Apply by completing the General Application section and be prepared to submit your resume as part of the application process.
SJCC Commitment to Diversity, Equity, and Inclusion:
The San Jose Conservation Corps + Charter School provides equal employment opportunities to all employees and applicants for employment. The Corps and School do not discriminate based on an individual's race, sex, religion, color, national origin, ancestry, physical or mental disability, medical condition, marital status, military and veteran status, sexual orientation, age, gender, gender identity, gender expression, genetic information, hairstyle, hair texture or any other basis prohibited by law.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
The San Jose Conservation Corps + Charter School is an “At-Will” employer. We conduct pre-employment background checks and drug screens.
About the San Jose Conservation Corps:
Founded in 1987, the SJCC+CS has provided more than 17,000 opportunity young men and women with academic education, hands-on learning, and development of basic skills. These skills include leadership, communication, computer literacy, and employment training, which will help them to advance and excel in their future and careers. The SJCC+CS offers secondary education courses through its on-site charter school and career technical education and job training through its Environmental Projects and Recycling Departments. As an equal opportunity employer, we are committed to identifying and developing the skills and leadership of people from diverse backgrounds. We encourage all qualified candidates to apply. For more information, please visit: www.sjcccs.org