Program Associate, Public Affairs
Department / Supervisor
Public Affairs (10) / Director, Content Strategy, Writer
FLSA Status
Non-Exempt
Purpose of Position
To provide administrative support, oversee departmental functions, and support the Public Affairs department’s activities.
Essential Duties of Position
- Creates (on almost a daily basis) digital and social media assets, including graphics and short videos
- Manages and monitors social media platforms and proposes strategy and tactics for increasing engagement
- Distributes daily clips to staff and membership through Meltwater
- Distributes press releases and manages media lists through Cision
- Responds to phone and e-mail requests for information from AdvaMed members, staff, and the public
- Supports department in communications and scheduling with constituents, including member company public affairs and communications staff, public affairs working groups, and general membership
- Provides administrative support and assistance to department head, including expense report preparation
- Serves as a liaison with all AdvaMed departments to ensure internal information flow and collaboration
- Manages and updates working groups database and email lists for department, including keeping Nimble/Salesforce current
- Coordinates regular department meetings, working group meetings, and additional events, including materials, scheduling conference rooms, and working with IST on meeting logistics
- Provides administrative support for Board and CEO-level meetings
- Tracks and invoices department budget; works with the finance, accounting, and legal departments on contract review, PO submissions, and invoices
- Supports the development of materials for briefings and advocacy
- Prepares, proofreads, edits, distributes, updates, and maintains department documentation and information, including departmental weekly reports, briefing materials, correspondence, meeting announcements, agendas, minutes, and comments
- Completes special projects, as assigned
Knowledge, Skills, and Abilities
- Proactive creativity in using our social media platforms and website to grow awareness of AdvaMed and our industry is essential to this role
- Advanced proficiency with the following software is essential: Canva, Adobe, PowerPoint, Photoshop
- Since this is a news-cycle driven role in a fast-moving department, interest in staying informed and up to date on industry, health care, and political news is a must
- Excellent interpersonal skills, professional and tactful conduct, and ability to maintain confidentiality
- Ability to understand and execute complex verbal and/or written directions
- Effective verbal communication, written communication, proofreading, and presentation skills
- Ability to understand, interpret, develop, and communicate company policies and procedures
- Ability to work independently, to organize and prioritize workload, and manage multiple competing projects
- Strong attention to detail
- Experience with meeting/conference planning and virtual meeting platforms, including Microsoft Teams and Zoom
Specifications
- Minimum Education Required: High school diploma required; bachelor’s degree preferred
- Minimum Experience Required: 2+ years of experience in communications, public affairs, creative design, or marketing preferred
- Travel Required: Up to 5%
- Hybrid Work Policy: Resident Worker - 3 days onsite per week
- Starting Range: $57,050 - $63,400
