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Engagement and Events Coordinator

Job Details

All School - Tulsa, OK


Engagement and Events Coordinator


Holland Hall was established in 1922 and currently serves approximately 1,000 preK through 12th grade students in a coeducational setting. An Episcopal school distinguished by an excellent academic program and a student-centered environment emphasizing a holistic approach to education, we strive to provide a challenging, comprehensive educational experience grounded in a rigorous liberal arts college preparatory curriculum that promotes critical thinking and life-long learning. We seek to foster in each student a strong moral foundation and a deep sense of social responsibility. The Holland Hall community welcomes students of diverse racial, cultural, and religious backgrounds.




Holland Hall seeks a full-time Engagement and Events Coordinator. This role is an integral part of the Advancement department and reports to the Director of Alumni Engagement and Special Projects. The Advancement department is responsible for creating a culture of philanthropy and spearheading community engagement; activities include cultivating and stewarding donors, identifying and soliciting prospects, alumni relations, and community events. This position is primarily responsible for the planning and execution of community events to help meet fundraising and constituent engagement goals.




  • Assists in implementing the annual operating plan for constituent engagement.

  • Responsible for the planning and execution of cultivation, solicitation, stewardship and donor engagement community events organized by the Advancement Office and Parents’ Association. These events may include, but are not limited to: Schureman Circle, ARTworks, Grandparents’ and Special Friends’ Day, Gezellig Auction/Online Auction, Founders Guild, Alumni Weekend and other Alumni events.

  • Prepare and/or follow budgets and achieve fundraising goals for all events and activities.

  • Provide the Business Office timely post-event reports, including expense and income details.

  • Track event attendance and budget and evaluate events on an annual basis.

  • Maintain digital and hard copy files for all special events and activities, including updates on Raiser’s Edge and other associated software.

  • In conjunction with the Parents’ Association Board, plan and manage recruitment and training of volunteers for community events.

  • Support Parents’ Association and Alumni Board volunteers with a variety of programs and events.

  • Research options and work with vendors to procure donor stewardship gifts and engagement items for various events and programs in line with the associated budget.

  • Coordinate with the Advancement Assistant regarding purchase orders, event registrations, and the processing of all volunteer background checks.

  • Build trusting relationships with volunteers, donors, prospective donors, faculty, students and other constituents.

  • Benchmark engagement programs at other independent schools.

  • Be a contributing team member of the Advancement staff by collaborating and assisting with strategic and tactical fundraising and engagement initiatives, as well as donor relations and communications.


The above essential functions are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all duties, responsibilities, and skills. Employees are expected to perform other job-related duties as assigned.





  • Bachelor's Degree.

  • Proficient with the Google Suite of products and Microsoft Word and Excel.



  • Previous experience working with events management and fundraising.

  • Experience in educational advancement.



  • Exceptional organizational skills and ability to handle numerous projects at the same time.

  • Excellent written, oral, and interpersonal skills.

  • Creativity and flexibility as needed.

  • Strong computer skills.

  • Ability to work with students, as well as volunteers, of all ages.

  • Must be able to work evenings and weekends as warranted.

  • Must be a self-starter, team player, problem solver and able to maintain strict confidentiality standards.

  • Ability to function in an independent school atmosphere working with various school and volunteer groups.

  • Regular attendance is required for successful completion of job duties.



  • Advancement department hours are 8:00 to 4:30 with 30 minutes for lunch, however, the time required to perform this job frequently extends to hours outside department hours to include evenings and occasionally weekends.

  • Primarily works indoors in standard office conditions and climate.

  • Activities include walking, standing, bending, kneeling, lifting, finger dexterity, grasping, repetitive motions, talking, hearing and visual activity. The work is performed primarily indoors.

  • Occasionally lift up to 30 pounds.

  • Work in varied extreme outside weather conditions during special activities and fundraising events.

  • Works in a stressful but supportive environment dealing with a wide variety of challenges, deadlines and a varied and diverse array of contacts.

  • May work at a desk and computer for extended periods of time.

  • Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

  • This position is not eligible for telecommuting, however, temporary telecommuting arrangements may be approved for circumstances such as inclement weather or special projects. These arrangements are approved on an as-needed basis only, with no expectation of ongoing continuance.