Administrative Assistant
Job Details
Seattle HQ - Seattle, WA
Full Time
Description

Job Title: Administrative Assistant

Location: Seattle, WA

Reports to: General Counsel

Location: Onsite, Seattle HQ (ineligible for hybrid or remote)

Status: Full-Time M-F, Hourly, Non-exempt

 

Position Overview

The Administrative Assistant for K2-MDV Sports provides full service administrative support to our legal department in addition to being responsible for front-desk duties at our downtown Seattle location. This is a fulltime onsite position. The position requires proficiency in MS Office suite, self-motivation and strong problem-solving abilities as well as the ability to confidently interact with a diverse range of managers and employees.

 

Responsibilities

In support of Legal Department

  • Work with the company’s legal department and other stakeholders (including international stakeholders) as an organized team.
  • Organize and maintain physical and electronic files in company's document management system.
  • Utilize and serve as subject matter expert for companies digital signing solution.
  • Support trademark renewal, patent annuity process, and matter management for global team.
  • Perform intake and processing of outside service provider invoices.
  • Perform ad hoc duties as they arise which may include: filing, docketing, providing technology administration support (e.g., DocuSign)

In support of Front Desk

  • Greet and assist visitors, including ensuring compliance with our COVID19 screening protocols.
  • Answer phones and route calls.
  • Prepare outgoing and receive incoming mail/deliveries including scheduling with delivery services.
  • Scanning and e-filing documents.
  • Preparing and filing physical documents.
  • Perform general administrative tasks: generating reports, transcribing meetings and distributing notes, create presentations, and conduct research.
  • Responsible for frequent disinfecting of communal areas in accordance with the CDC’s COVID guidelines.
  • Perform other clerical duties as assigned.
Qualifications

Minimum Qualifications

  • Associates Degree or equivalent years of experience.
  • Demonstrated prior experience as an Administrative Assistant or Office Admin Assistant.
  • Excellent phone and interpersonal skills.
  • Excellent organizational and time-management skills, with the ability to multi-task.
  • Ability to take direction well, using active listening skills, asking questions, and taking notes if necessary.
  • Familiarity and comfort with technology and software.
  • Strong working knowledge of MS Office Suite (particularly Excel, Word, and Outlook).
  • Ability to follow procedures independently.
  • Ability to exercise sound judgment and take initiative.
  • Strong sense of teamwork.
  • Sense of professionalism and high attention to detail.

 

Preferred Qualifications

Bachelor’s degree or equivalent years of experience.

  • Proactive with a desire create a positive experience for stakeholders.
  • Experience with DocuSign or Adobe Sign.
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