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Assistant to the Primary School Head

Job Details

All School - Tulsa, OK
Full Time
Admin - Clerical



Holland Hall was established in 1922 and currently serves approximately 1,000 preK through 12th grade students in a coeducational setting. An Episcopal school distinguished by an excellent academic program and a student-centered environment emphasizing a holistic approach to education, we strive to provide a challenging, comprehensive educational experience grounded in a rigorous liberal arts college preparatory curriculum that promotes critical thinking and life-long learning. We seek to foster in each student a strong moral foundation and a deep sense of social responsibility. The Holland Hall community welcomes students of diverse racial, cultural, and religious backgrounds.



In the role of Assistant to Primary School Head, you will be responsible for supporting students, parents, faculty, and administration in a manner that reinforces the positive climate of the Primary School and welcoming and meeting visitors to the Primary School in a manner that reflects our relationship-driven community.



  • Schedule and organize activities, such as meetings and events, for the Primary School Head

  • Handle correspondence to students, faculty and parents

  • Generate mailings

  • Generate class lists

  • Maintain student files and records

  • Process student records in coordination with the business office

  • Prepare purchase orders for classroom materials

  • Track grade-level and departmental budgets

  • Maintain petty cash fund

  • Manage phone calls and messages for Primary School Head and faculty

  • Work with school nurse

  • Schedule and coordinate maintenance needs and facilities requests

  • Keep attendance and related records

  • Keep records of faculty absences and substitutes

  • Interface with the Primary School Parent Council as needs arise

  • Assist with other projects as needed

  • Communicate with coworkers, parents, students, and others in a courteous and professional manner

The above essential functions are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all duties, responsibilities, and skills.





  • Associates Degree and/or related experience



  • Office management
  • Customer relations
  • Work with institutional budgets, purchasing, and personnel
  • Working with children



  • Maintain confidentiality concerning sensitive information
  • Support school policies with students
  • Possess effective communication skills, both written and oral
  • Possess knowledge of Google products, Windows, Word, and Excel
  • Ability to calculate figures and understand budgets and ordering
  • Ability to compose correspondence
  • Proficient with typing and data entry
  • Multitask in a fast-paced environment
  • Forecast future needs of students and faculty
  • Work with a diverse group of people
  • Regular attendance is required for successful completion of job duties




  • Workday typically takes place from 7:30 to 4:00 pm with 30 minutes for lunch.
  • Be able to occasionally lift up to 40 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
  • Activities include walking, standing, bending, kneeling, lifting, finger dexterity, grasping, repetitive motions, talking, hearing and visual activity.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.