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Annual Giving Coordinator

Job Details

All School - Tulsa, OK



Holland Hall was established in 1922 and currently serves approximately 1,000 preK through 12th grade students in a coeducational setting. An Episcopal school distinguished by an excellent academic program and a student-centered environment emphasizing a holistic approach to education, we strive to provide a challenging, comprehensive educational experience grounded in a rigorous liberal arts college preparatory curriculum that promotes critical thinking and life-long learning. We seek to foster in each student a strong moral foundation and a deep sense of social responsibility. The Holland Hall community welcomes students of diverse racial, cultural, and religious backgrounds.



Holland Hall seeks a full-time Annual Giving Coordinator. This role is an integral part of the Advancement department and reports to the Director of Annual Giving. The Advancement department is responsible for creating a culture of philanthropy and spearheading community engagement; activities include cultivating and stewarding donors, identifying and soliciting prospects, alumni relations, and community and fundraising events. This position is primarily responsible for implementing the strategic and annual operating plan for annual giving and Advancement communications.



  • Assist in implementing the yearly annual giving operating plan and the Advancement strategic plan to meet fundraising goals and associated metrics including increasing donor retention by 10% and donor acquisition by 5%

  • Identify and qualify prospects for annual giving; make solicitations through phone conversations, personal meetings, and written correspondence

  • Draft appeals to various constituencies under supervision of the Director of Annual Giving

  • Develop creative ideas and new tactics to educate, thank and inspire donors, and participate in donor stewardship activities utilizing departmental best practices

  • Build leadership donor pipeline by analyzing donor engagement and identifying opportunities

  • Support Director of Annual Giving in tracking progress to goal and reporting activity and key metrics

  • Execute annual Giving Day and other fundraising efforts utilizing direct mail, email, video messaging, text-to-give, social media and other giving tactics

  • Manage non-leadership annual giving volunteer program

  • In partnership with the Engagement and Events Coordinator, manage the student philanthropy program

  • Track development efforts in the Advancement CRM per departmental guidelines

  • Build trusting relationships with volunteers, donors, prospective donors, faculty, students and other constituents

  • Assist in the Online auction, and participate in other Advancement events and activities as needed

  • Research best practices and benchmark against other independent schools’ annual fund programs.


The above essential functions are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all duties, responsibilities, and skills. Employees are expected to perform other job-related duties as assigned.




  • Bachelor's Degree and minimum of 3-5 years equivalent experience.

  • Proficient with the Google Suite of products and Microsoft Word and Excel.



  • Previous experience working in a development or communications role.

  • Experience in educational advancement or nonprofit.



  • Exceptional organizational skills and ability to handle numerous projects at the same time.

  • Excellent written, oral, and interpersonal skills.

  • Creativity and flexibility as needed.

  • Ability to collaborate with colleagues in department and across campus.

  • Strong computer skills.

  • Ability to work with students, as well as volunteers, of all ages.

  • Must be able to work occasional evenings and weekends as warranted.

  • Must be a self-starter, team player, problem solver and able to maintain strict confidentiality standards.

  • Ability to function in an independent school atmosphere working with various school and volunteer groups.

  • Regular attendance is required for successful completion of job duties.



  • Advancement department hours are 8:00 to 4:30 with 30 minutes for lunch, however, the time required to perform this job may extend to hours outside department hours to include evenings and occasionally weekends.

  • Primarily works indoors in standard office conditions and climate.

  • Activities include walking, standing, bending, kneeling, lifting, finger dexterity, grasping, repetitive motions, talking, hearing and visual activity. The work is performed primarily indoors.

  • Occasionally lift up to 30 pounds.

  • Work in varied extreme outside weather conditions during special activities and fundraising events.

  • Works in a stressful but supportive environment dealing with a wide variety of challenges, deadlines and a varied and diverse array of contacts.

  • May work at a desk and computer for extended periods of time.

  • Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

  • This position is not eligible for telecommuting, however, temporary telecommuting arrangements may be approved for circumstances such as inclement weather or special projects. These arrangements are approved on an as-needed basis only, with no expectation of ongoing continuance.