ADULT MINISTRIES ADMINISTRATIVE ASSISTANT

Position Title: Adult Ministries Administrative Assistant
Department Name: Adult Ministries
Organizational Level: Support
Reports to: Adult Ministries Pastor
FLSA Status: Non-Exempt
Full/Part time: Full Time
Salary Range: $17-$19/hour
Date: July 2023

Summary/Objective:

This position supports all Adult Ministries staff in administrative responsibilities & ministry support, including providing assistance to Southeast guests/members as their needs relate to adult ministries.

Essential Functions:

1. Maintain master schedule and calendar of events for all adult ministries as well as department head schedule.
2. Provide administrative framework for event management: reserve rooms, create promotion plans in conjunction with Creative team, and oversee preparations to ensure that events are well planned, well promoted, and well organized.
3. Keep current volunteers (who are in positions of trust) up to date with background checks and risk management. Communicate with Adult Ministries staff on clearance status of volunteers.
4. Create and manage registration forms for all Adult Ministries events (classes, retreats, events, etc).
5. Manage church database with family/individual profiles, background checks, groups, attendance, etc.
6. Assist in developing and overseeing administrative processes for ongoing ministry events such as Southeast U classes/workshops, support groups, and Connections classes as well as special one-time Adult Ministry events .
7. Plan and schedule meetings, conferences, and travel as needed.
8. Assist Adult Ministries Pastor with specific needs for team oversight.
9. Serve as the gatekeeper for the Adult Ministries staff, welcoming attendees and guests, in person or by phone, and answering or directing email or web site inquiries.
10. Give additional support to guests and attenders in order to connect to classes, events and other ministries at Southeast.
11. Work with creative team for adult ministries creative and promotional requests.
12. Work with Connections Director to maintain workflows and memberships in Planning Center.
13. Work with Care Pastor and Events Director to plan and carry out funeral services and receptions.
14. Process expense report approvals and manage business workflow that requires administrative attention.
15. Track budgets for Adult Ministries, as needed.
16. Represent Adult Ministries at planning/calendar meetings.
17. Participate in all adult ministry team meetings, discussions, and functions. Track notes when needed.
18. Perform administrative duties to support baptisms including scheduling, communicating, and following up with questions from people in the congregation or community who want to pursue baptism.
19. Perform other duties, as needed.

Time Requirements:

This position will be completed in 40 hours per week. This position may require some weekends, evenings, and Christmas Eve and Easter services.

Work Environment:
This job operates in a professional office environment and uses standard office equipment such as laptop computers, desktop computers and telephones.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear and frequently required to sit and/or stand for sustained periods of time; lift, push, pull items in excess of 30 lbs; walk and reach with hands and arms.

Requirements:

Professional/Education

1. 1+ years of administrative experience.
2. Good computer and communication skills.
3. Ability to manage confidentiality in all aspects of job.
4. Proficient in Microsoft Office (Excel, Word, Outlook, etc)

Spiritual

1. A faithful, growing Christ-follower who is deepening their personal relationship with Christ, models this to others.
2. A passionate desire to see people come to know, love and follow Christ in the context of real community.
3. In agreement with Southeast’s Statement of Beliefs, Values, Mission and Vision.
4. Desires to know and love God and wants to be used by God.

Personal

1. Dedicated to the development of God’s people in their roles of discipleship, servanthood and outreach.
2. Humble, credible, trustworthy, teachable and a self-starter.
3. A team player.
4. Strong social, written and verbal skills.
5. Demonstrates wise judgment in decision-making.
6. Ability to live in and cultivate biblical community.
7. Champions the pillars of Southeast and core values of the staff. Values the culture of Southeast Christian Church.
8. Adhere to Southeast’s Staff Expectations: (1) work hard; (2) deal with conflict biblically (Matthew 18); (3) have a "solutions-focused mindset" (propose solutions, not just identify problems); (4) engage in community, worship and growth by being in a life group and attending one Southeast church service each weekend; (5) biblically tithing to Southeast Christian Church; (6) no gossip; (7) lives a life of integrity; (8) has a positive attitude.

Competencies:

Manages Complexity, Customer Focus, Plans and aligns, Optimizes work processes, Action oriented, Resourcefulness, Organizational savvy, Communicates effectively, Collaborates, Manages ambiguity, Nimble learning, Instills trust

This description indicates the general level and nature of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.