House Directors help turn houses into Tri Delta homes. Across America, Tri Delta Housing provides House Drectors for all Tri Delta homes. The House Director serves as the on-site property manager, manages dining operations and maintains positive working relationships with Tri Delta Housing, local house corporation, chapter members, alumnae, school officials and vendors. She takes pride in the facility as if it were her own home and inspires others to do the same. She sets a tone of warmth and welcome for residents and visitors. She frequently lends an ear to listen, a hand to help and a heart to serve.
Tri Delta is seeking to place a Part-Time House Director at the Theta Upsilon Chapter of Tri Delta at the University of Tulsa; effective August 1, 2020. Located in Tulsa, Oklahoma this facility offers an unfurnished house director suite and assigned parking. The facility sleeps 32 members. The House Director will provide direct oversight to a kitchen support staff. Salary range is $7.25-$7.30/hour.
Summary: The House Director plays a vital role in the living, learning and leading environment of the collegiate member of Tri Delta. She works with the House Corporation to provide a safe, secure and comfortable environment for both resident and non-resident members of the chapter. Job responsibilities are site specific and may range from monitoring the vendors associated with the chapter facility, assisting chapter officers with chapter operations as needed, open and close the facility at the start and end of academic breaks, providing emergency support, serving as the hostess of the chapter facility, and offering moral and logistical support for chapter priorities, programs, and initiatives.
• 3 + years of related experience
• Bachelor’s degree from an accredited college or university preferred
• Possesses project management, housing staff relations, customer service, and safety standards skills
• Possesses skills to operate a computer including web browsing, email, and Office products.
• Ability to speak and read English • Meet specified physical requirements of lifting no more than 35 lbs, standing, walking and climbing stairs daily.
• Ability to model, teach, and promote Tri Delta’s employee values
• Ability to use proper discretion and independent judgment in carrying out the primary roles and responsibilities of the position.
Reports To: Tri Delta Housing Supervisor
• Promote a healthy and safe living environment by promoting and supporting all policies and procedures, as set forth by Tri Delta, chapter housing policies, university, and federal, state and local regulations.
• Reside in the chapter facility full time and as needed during academic calendar breaks.
• Manage the daily operations of the chapter facility by maintaining a safe, clean and pleasant living environment for resident and non-resident members.
• Schedule chapter contractors and promote positive vendor relations—including food operations, housekeeping service, general maintenance, and any other regular service.
• Provide emergency support for chapter members, guests, and property.
• Collaborate with chapter officers—specifically the House Manager Collegiate Officer —as well as the chapter’s advisory team to support the overall goals of the house corporation and the specific collegiate chapter
• Work with the house corporation to manage housing-related budget items—including contractor bids, household supplies, food service, cleaning, and general maintenance and repair costs
• Coordinate opening and closing events
• Follow all Tri Delta Fraternity and Chapter policies, procedures, and guidelines.
• Successfully manage the daily operations of the facility by performing administrative work directly related to the general business operations of the facility and establishing and maintaining a rapport with the chapter. Confidential Page 2
• Report violations of chapter facility rules and policies to the chapter standards committee, House Manager and/or advisor. The House Director is not expected to nor permitted to discipline chapter members.
• Open and close the chapter facility in collaboration with the House Manager Collegiate Officer before and after each vacation period at the hours and dates specified by the house corporation and resident contracts.
• Establish an orderly environment through proper supervision of the staff, structure, and grounds.
• Ensure that the chapter facility is clean, orderly and free from unnecessary hazards and dangers.
• Offer logistical support for chapter priorities, programs, and initiatives. Collaborates with the House Manager Collegiate Officer to establish and carry out safety and security procedures.
• Collaborates with the House Manager Collegiate Officer to comply with local, state and federal ordinances and required safety and security processes and procedures.
• Establish and maintain vendor relationships for the procurement of all goods and services necessary for the efficient operation of the facility.
• Work with the house corporation to respond in a timely manner to all maintenance requests submitted by chapter members.
• Report to the House Corporation any action necessary to properly maintain the chapter facility, its furnishings and equipment, and grounds; Advise when items or supplies need to be replaced and/or repaired and recommend capital improvements as needed throughout the year and when requested by the house corporation.
• Oversee the cleaning of the facility and all furnishings as needed during vacation periods and prior to the opening of the house. This includes the proper storage of facility supplies and equipment.
• Reconcile and report all expenditures as outlined by the chapter and/or house corporation.
• Follow expense approval and expense reporting processes and procedures.
• Recruit, hire, train, schedule and supervise chapter facility employees including kitchen staff and housekeeping staff. Report wages and hours for same.
• Submit all work hours worked during each pay period in accordance with procedures in the online payroll system.
• Oversee the operation of dining services, including menu preparation, purchasing, and special events.
• In collaboration with the Chapter and House Corporation, establish kitchen and dining operations policies and procedures, and clearly communicate to all facility employees.
• Perform general duties as assigned.