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Staff Position - Admission Coordinator

Job Details

The Potomac School - McLean, VA
Full Time


The Admissions Coordinator is an integral member of the admission team, providing support for all initiatives related to the student recruitment and enrollment process. The person in this role will manage logistics and administrative details, and must exhibit excellent interpersonal, organizational, collaborative and communication skills. The admissions coordinator is a full-time, 12-month position, reporting to the Director of Enrollment Management and Financial Aid.


Duties and Responsibilities:

  • Oversee and manage technical aspects of the admission process and databases (e.g. electronic file system (Ravenna), admissions correspondence, mailings, etc.)
  • Track admissions-related data, producing monthly statistics on admissions activity, funnel statistics, and enrollment numbers.
  • Serve as the primary support staff member for the Office of Admission and Director of Enrollment Management and Financial Aid, oversee the departmental calendar, and offer administrative support to all team members.
  • Represent the school to prospective families through timely, thoughtful, and individualized communication as they navigate the Admission process.
  • Lead the planning and execution of Admission events, which include occasional evening and weekend commitments
  • Cover the front desk, as needed.
  • Maintain confidentiality of sensitive information.
  • Perform other duties as assigned.


  • College degree or equivalent work experience required.
  • Knowledge of school processes and procedures is a plus.
  • Proficiency in Excel and the Microsoft Office suite of products and Google platform.
  • Familiarity with Veracross, Ravenna or similar school database is desirable
  • Excellent oral and written communication skills required, maintaining open channels and exemplifying strong customer service skills
  • Organized, detail-oriented, able to manage multiple projects simultaneously under varying deadlines
  • Ability to work cooperatively and communicate effectively with all members of the community
  • Possess a strong work ethic and willingness to go above and beyond to support the mission of the institution.


In striving to fulfill its mission, The Potomac School seeks many different voices, viewpoints, and backgrounds. We recognize that differences are a source of strength, and we know that everyone is enriched when each person's contributions and perspectives are valued.