Finance and Administration Specialist
Job Details
Experienced
Finance and Administration Specialist

The Fund for Public Health in New York City, (FPHNYC) is a 501(c)3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers. To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. It facilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.

PROGRAM OVERVIEW

Equitable Health Systems (BEHS) is a bureau within the Center for Health Equity and Community Wellness (CHECW), a division at the NYC Department of Health and Mental Hygiene. The CHECW uses a racial and social justice approach to eliminate health inequities for those who are most marginalized in New York City with the vision that every New Yorker will live in a thriving neighborhood with equitable access to resources that help support healthy individuals and communities. This new division unifies and strengthens the Departments lines of work directed at eliminating racial inequalities for preventable health conditions, which are rooted in historical and contemporary injustices and discrimination, including racism.

The Bureau engages primary care providers and other healthcare organizations to implement evidence-based strategies; leverages information to support planning and technical assistance for providers and payers; advances policy to close the racial equity gap for priority health outcomes; and surfaces opportunities where health care can influence and connect consumers to social support and addressing the whole person, beyond physical ailments.

POSITION OVERVIEW

The Bureau has an exciting opportunity for a Finance and Administration Specialist. Reporting to the Assistant Commissioner of the Bureau of Finance, Administration, and Services (BFAS). The Specialist will work in a fast-paced environment and effectively manage multiple finance/administrative-related work streams in support of CHECW mission and strategic plan. This role will be based at the New York City Department of Health and Mental Hygiene located in Long Island City, Queens.

RESPONSIBILITIES

Managing Systems & Procedure:

  • Provide recommendations for improvements and changes to workflow and structure
  • Contribute to identifying areas for integration across the division
  • Assist with the development of department budgets, fiscal requests, and staffing proposals
  • Monitor, analyze, and report on expenditures, variances, and trends of the bureau's major contracts and grants
  • Support special projects & system review, including through research and investigation, preparing new proposals.
  • Create and maintain filing and organizational systems to manage information flow within the CHECW

Organizing & Documentation

  • Draft briefs, memos, and other reports on the Assistant Commissioner's behalf
  • Manage New Needs, Big Ideas, and other budget-related requests that span bureaus.
  • Coordinate divisional activities, including staff meetings, divisional meetings, and ad hoc as needed
  • Serve as a divisional main liaison on divisional projects, and field site coordination.

Supporting Communications and Reporting

  • Maintain strong communication and information sharing with bureau leaders about administrative activities
  • Work closely with internal program staff to assist with long term strategy, operations and planning related to resource allocation
  • Work with bureau staff to prepare periodic reports and respond to requests for information
  • In coordination with the BFAS Manager, prepare for monthly AC meetings that the BFAS Assistant Commissioner leads or hosts
  • Proactively identifies opportunities to delegate and resolve requests in a timely manner
  • Disseminate information and serve as liaison between the Assistant Commissioner and the Bureau programs and others to assist with troubleshooting. Provide guidance on programmatic matters; coordinate with staff to ensure timely completion of follow-up items; and compile information for regular as well as ad hoc reports
  • Identify opportunities for collaboration across projects within the Bureau to ensure work is coordinated, expertise is maximized, and activities are aligned with Bureau goals; monitor and track tasks, deliverables, and deadlines for the Assistant Commissioner; talking points or one-pagers, soliciting input from leadership team

QUALIFICATIONS

  • Bachelors degree in business, finance, public administration, or a related field
  • Minimum two years of experience working simultaneously on multiple initiatives/grants
  • Strong quantitative analysis skills
  • Proven ability to work and deliver on projects proactively and independently
  • Exceptional project management, priority setting and problem-solving skills
  • Detailed oriented
  • Strong oral and written communication skills
  • Effectively collaborates with and across teams; seeks and provides constructive feedback
  • Can skillfully use software like Excel, Word, PowerPoint to produce outputs
  • Demonstrated interest in public health, healthcare, social justice, and equity preferred
  • Support divisional operations and logistics
  • Support divisional administrative and human resources data reporting

ADDITIONAL INFORMATION

  • All employees must be vaccinated against COVID-19 unless they have been granted a medical or religious reasonable accommodation. This requirement must be met by your hire date
  • There is a potential for this position to transition to DOHMH, for which eligibility requirements include NYC residency.

SALARY AND BENEFITS

FPHNYC offers a comprehensive benefits package. The salary range for this position is $60,000 - $70, 000 commensurate with education and experience.

TO APPLY

To apply, send resume, with cover letter including how your experience relates to this position. We ask that you do not contact our staff directly and no phone inquiries. Applicants who best match the position needs will be contacted.

The Fund for Public Health in New York City is an Equal Opportunity Employer and encourages a diverse pool of candidates to apply.

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