Administration and Procurements Coordinator, Public Health Corps Central Team
Job Details
Experienced
Administration and Procurements Coordinator, Public Health C

The Fund for Public Health in New York City, (FPHNYC) is a 501(c)3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers. To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. It facilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.

PROGRAM OVERVIEW

With funding from the City of New York, FPHNYC is hiring an Administration and Procurements Coordinator to support the Public Health Corps. The Public Health Corps, is a cadre of anti-racist public health programs to address place-based inequities exacerbated by COVID-19. Through the Public Health Corps, FPHNYC and DOHMH mobilize place-based community engagement via community health workers, anchored by community-based organizations with support and capacity-building from FPHNYC and DOHMH staff. The Public Health Corps will include 100 community-based organizations working with the City on vaccine education and outreach. This position will sit in the Bureau of Health Equity Capacity Building within the Center for Health Equity & Community Wellness (CHECW).

The Center for Health Equity & Community Wellness (CHECW) within the DOHMH aims to eliminate racial inequities resulting in premature mortality, with a focus on chronic disease, by addressing the social and environmental factors that impact health. CHECW works to increase placed-based investments in priority neighborhoods with community programming and services based on epidemiology; influence and leverage the health system to promote whole-person care; intensify the agencys approach to tackling big salt, sugar, and tobacco; and finding innovative ways to improve the built environment and address the social determinants of health and root causes of health inequities. During the COVID-19 pandemic, CHECW is working directly with communities experiencing the unjust impacts of inequities exacerbated by COVID-19, including impacts like high mortality rates, food insecurity, loss of employment, and eviction.

POSITION OVERVIEW

DOHMH is seeking an Administration & Procurement Coordinator to support contracting needs for existing programs. The contract coordinator will assist the preparation, coordination, and management of contracts with community partners, consultants, and vendors as needed. They will support procurement needs and help maintain vendor relations. This position is based with the Bureau of Health Equity Capacity Building in the Center for Health Equity and Community Wellness.

RESPONSIBILITIES

  • Prepare documents for proposal solicitations and processing of contract awards, amendments, and modifications.
  • Assist in overseeing the preparation, coordination, and review of Health Department contracts.
  • Confer with, advise, and assist operational, technical, and professional staff in procurement processes.
  • Work closely with vendors in streamlining contracting process and adjusting for any barriers.
  • Monitor and review vendor invoices, maintain vendor files in an organized manner and keep running total of vendor accounts.
  • Monitor and create reports on the performance of post-award contractors to ensure contract compliance through review of standard reporting documents; provide customer support as needed.
  • Liaise on contract issues with Program Areas, the Agency Chief Contracting Officer, and other internal and external entities.

QUALIFICATIONS

  • Ability to maintain a calm, professional demeanor in the face of competing demands
  • Knowledge of and experience working within the City's contract, procurement, and budget systems
  • Ability to work independently and as part of the team
  • Outstanding organizational skills
  • Strong time management skills: ability to manage multiple tasks simultaneously and meet tight deadlines
  • Proactive problem-solver who can work successfully in a high-paced environment
  • Excellent verbal and written communications skills, and ability to conduct public workshops with a large group.
  • Demonstrated flexibility and ability to juggle competing priorities
  • Proficiency in Excel, Word, PowerPoint, and Visio

COMPENSATION

The position will be hired through a staffing agency at a pay rate of $75,000 annualized and will be funded through June of 2022 with the potential for additional funding and position extension, contingent on funding renewal.

ADDITIONAL INFORMATION

  • All temporary hires must be vaccinated against COVID-19 unless they have been granted a medical or religious reasonable accommodation. This requirement must be met by your hire date.
  • This position will initially operate remotely with the potential of shifting to 20% in office.
  • There is a potential for this position to transition to DOHMH, for which eligibility requirements include NYC residency

TO APPLY

To apply, send resume, with cover letter including how your experience relates to this position. We ask that you do not contact our staff directly and no phone inquiries. Applicants who best match the position needs will be contacted.

The Fund for Public Health in New York City is an Equal Opportunity Employer and encourages a diverse pool of candidates to apply.

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