Events Coordinator
Job Details
Experienced
Walton Arts Center & Walmart AMP - , AR
Full Time - hourly
None
$17.00 - $19.00 Hourly
Btw Fayetteville & Rogers AR, as needed
Varies including days, nights & weekends
Administrative
Position Overview

About Us

At Walton Arts Center/Walmart AMP, we strive to be the place where a diverse mix of talented people want to come, to stay and do their best work. We pride ourselves on bringing the best entertainment to our audiences in Northwest Arkansas, and we know our organization runs on the hard work and dedication of our passionate and creative employees.

Our organizations’ dedication to promoting diversity, multiculturalism, and inclusion is clearly reflected in our values: Relevance; Inclusivity; Sustainability; Excellence. Diversity is a commitment at Walton Arts Center/Walmart AMP. We are fully focused on equality and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, national origin and all the other fascinating characteristics that make us unique.

Walton Arts Center Inc. operates two campuses: a 1,200-seat proscenium theatre and 269-seat black box in Fayetteville and an 11,000-capacity outdoor Amphitheatre known as the Walmart AMP in Rogers, AR. Walton Arts Center is celebrating its 30th Anniversary as Arkansas’ premier performing arts center and Walmart AMP has consistently been one of Billboard's top-rated amphitheaters producing 30 plus concerts per season.

Located in the beautiful Ozark Mountains, NWA (as the locals refer to it) includes Benton, Washington, and Madison counties, with five cities: Bentonville, Fayetteville, Rogers, Springdale and Siloam Springs. The economic opportunity is unparalleled, but so is the lifestyle — see: 400-plus miles of mountain biking trails and paved pathways, a thriving arts community complete with world-class performing arts center and museums, a legitimate beer and food scene, and live music to enjoy. Best of all, it’s a place where everyone is welcome

Position Overview

The position of Events Coordinator is primarily responsible for onsite execution of logistical details for internal events, special events, or client rental events as directed by the Director of Events.  Additionally, the Events Coordinator will manage a variety of administrative tasks necessary for the effective management of the Events department workflow and the overall organization-wide calendar.           

Principal Responsibilities (Essential Functions)

  • Coordinate & execute a large variety of Events at the Walton Arts Center and Walmart AMP
  • Manage upkeep if Events Team inventory for both facilities (linens, signs, décor, Etc.)
  • Coordinate Event vendor needs, payments, and communication with necessary managing parties
  • Plan, design and execute internal WAC / AMP staff meetings and celebrations
  • Perform related duties as assigned by the Director of Events
  • Download, upload and maintain Event documents in Venue-Ops and shared drives
  • Execute documents and reports in a timely manner ensuring all departments are updated on Event details
  • Maintain Events Department calendar, schedule meetings and client walkthrough’s
  • Maintain collaborative internal cross-department relationships
  • Maintain compliance with all company policies and procedures
Qualifications

Minimum Qualifications

The work environment as well as the intellectual, social, and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. A background in event planning or hospitality services is required. 

This position requires travel to and from both facilities and so a valid driver’s license and access to reliable transportation are required.

Education, Training, Traits

  • High school diploma, GED or equivalent, Two (2) years professional experience in an event planning or hospitality role or significant internship experience at a similar venue
  • Must have excellent written and verbal communication skills
  • Bilingual language skills a plus
  • Must be detail oriented, including the ability to process numbers and financial data accurately
  • Must be able to work quickly using a computer or a cell phone
  • Must maintain professional standards and reputation when interacting with the public outside of the workplace and outside of working hours as a representative of the organization in the community
  • Must be available to work flexible hours including days, nights, and weekends as needed to meet the needs of the event schedule
  • Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
  • Ability to handle challenging and high stress situations and people with grace, tact, quick thinking and a clear head
  • Ability to work independently as well as with others to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practice
  • Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards
  • Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state, and local standards

Work Experience

  • Two (2) years professional experience in an event planning or hospitality role or significant internship experience at a similar venue

Physical

  • Must be able to lift and carry up to 50 lbs
  • Must be able to talk, listen and speak clearly on telephone
  • Must be able to work at a computer and communicate via email
  • Must be able to endure standing or walking for extended periods of time
  • Must be able to endure outdoor elements including cold, heat, wind, and/or precipitation
  • Must be able to work in large, crowded environments, with flashing lights, loud music and noises, pyrotechnics, and cannons as part of shows and events
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