Reports directly to: Director of Construction Operations
Department: Build; Exempt
Service week (days/hours): Monday-Friday, 7:30 am – 3:30 pm
Required meetings: Monthly all-staff meeting, weekly departmental meetings
Personal vehicle required: No
At Habitat for Humanity Philadelphia (“HFHP”), we are builders who work alongside, not for, others. We are driven by accountability and defined by our stick-to-itiveness. Habitat’s Build Department repairs renovations and provides health-focused interventions on owner-occupied homes with the overall goal of keeping homes safe, warm, and dry.
Reporting to the Director of Construction Operations, the Senior Project Manager-Repair (Sr.PM-Repair) oversees a spectrum of repair projects and programming, which range in depth, cost, and complexity. Overseeing Project Management staff, the Sr. PM-Repair is responsible for ensuring the delivery of quality, high-impact repair services, while maintaining production and budgetary goals. The Sr. PM-Repair will be a results-oriented, highly organized individual and strong team player who will work hand-in-hand with the Director of Construction Operations and BUILD department staff.
The ideal candidate will: have a combination of program administration experience, residential construction knowledge, and staff management experience; be comfortable balancing priorities and finding pragmatic solutions; have a successful track record managing complex projects and programs
Key Responsibility Area: Planning and Budgeting
- Work with the Director of Construction Operations and other key staff to develop annual program projections to include production volume and the blend of large-to-limited scope projects. Plan work within the framework of organizational goals, priorities, and available resources.
- Create detailed quarterly production schedules that support annual goals. Closely monitor and manage production schedule making necessary adjustments to staffing resources and priorities as needed in order to maintain pace and hit milestones.
- In conjunction with supervisor, develop and report on high-level annual program budget to support production and impact goals. Implement total cohort budgets, the average cost of individual projects, and available funding. Oversee Project Manager tracking of hard and soft costs on a project level.
- Maintain budget-to-actuals tracking and reporting and oversee Project Manager tracking of hard and soft costs on a project level.
- Review and approve project Accounts Payable each billing cycle.
- Use software platforms for a project and client management: MS Project, Salesforce, Healthy Home Manager, Excel, Procore, etc.
Key Responsibility Area: Staff Management and Coordination
- Support and supervise Project Management staff in developing project scopes that prioritize the health and safety of occupants and the durability and function of the home while maintaining individual project budgets, schedules, and any applicable cohort/program guidelines.
- Oversee Project Management staff to ensure that individual projects are completed at a pace that supports cohort deadlines, complies with budgets, and overall program production goals.
- Communicate with the Development team and Build Operations Manager on any necessary budget and project-related information required for reporting.
- Monitor work to ensure that Project Manager work scopes and work use best practices and are within the constraints of code and environmental regulations.
- Provide oversight and support on matters related to client and subcontractor relations. Monitor processes to ensure that communication is clear, consistent, and well documented.
- Oversee and advise Project Management staff on the ratio of sub-contracted and in-house staff that performs work on repair projects.
- Coordinate with the Homeowner Services team to ensure there is a pipeline of qualified applicants available to maintain the project volume and pace set forth in the production schedule
Key Responsibility Area: Program Development
- Support Program and Build team efforts to grow a diverse pool of subcontractors and vendors available to work on Repair projects.
- Regularly meet with external program partners to support partnership programming for shared clients and/or projects.
- Take a leadership role in the Repair Sub-Committee: explore and build out areas of opportunity for the repair program to innovate, grow, and harness additional resources.
- Contribute to refining systems and processes used for project pricing and project management.