Front Desk Agent
Job Details
Lake Junaluska Assembly, Inc - Lake Junaluska, NC
Admin - Clerical
Essential Job Functions

LJA Mission Statement:

The mission of Lake Junaluska is to be a place of Christian hospitality where lives are transformed through renewal of soul, mind and body.

 

Located in the Smoky Mountains of Western North Carolina, Lake Junaluska is a conference and retreat center that hosts over 50,000 overnight guests annually. We have over 400 lodging rooms, a campground, and meeting space for up to 2,000 people. All of our facilities are located on a scenic 1,200 acre campus which boasts panoramic views, abundant recreation opportunities, and a 200 acre lake. Our market ranges from youth groups to affluent leisure guests primarily from the Southeastern US.

Essential Functions

  • Must possess excellent hospitality skills and a strong desire to foster an attitude of Christian hospitality to “exceed guest expectations”.
  • Maintain personal professional appearances. Maintain and wear clean, pressed uniforms.
  • Routinely monitor work area and surrounding lobby area to maintain a professional, clean, inviting space.
  • Assist walk in and/or phone guest with specific needs in a timely accurate manner.
  • Regularly enters reservations into hotel hospitability system, confirms reservations, and process requests by conference/group leadership as required.
  • Provide assistance to all guests who are registered and/or registering at the hotel, on-line or by phone.
  • Regularly enters and updates rooming lists, posts and tracks deposits, and registrations for conferences/groups.
  • Regularly maintain and monitor guest accounts, handle all system functions concerning hotel guests and conferences, guest billing and other related business for accurate accounting. Consistent and accurate communication with Billing Clerk required.
  • Answer switchboard calls timely, and transfer to appropriate areas upon request.
  • Assist guest with purchases of event tickets, or partnered vendor admission tickets.
  • Provide guests with information as it relates to events and programs hosted at LJA, or any other inquiries.
  • Processing cash or credit card transactions daily
  • Act as a liaison between guests and other departments to fulfill the needs of the guest, timely and efficiently.
  • Must be honest, reliable and prompt in assisting guest through daily contact.
  • Comply will all safety policies, practices and procedures and report any unsafe activities or conditions immediately to supervisor.
  • Perform other duties and responsibilities as assigned and required.
Qualifications

Knowledge, Skills and Abilities

  • A combination of education and experience equivalent to an Associate’s or Bachelor’s degree in hospitality, or a minimum of 1 years relevant experience working with the public in a customer service environment.
  • Hotel/Conference Center Hospitality experience strongly desired.
  • Must have demonstrated good communication skills, clear speaking voice, client relation skills, and a commitment to providing responsive and conscientious customer service.
  • Must be detail oriented with knowledge of a wide variety of software systems, word processing and spreadsheet applications, prefer Microsoft Suite.
  • Must be flexible and able to adapt to changing needs, multiple task demands, and work structures.
  • Ability to read and comprehend instructions, short correspondence, emails, and memos.
  • Ability to effectively present job related information upon request to customers, clients, and employees of the organization.
  • Proven computer skills, organizational skills, and interpersonal skills are required.
  • Ability to solve practical problems and handle a variety of customer, clients and employee questions.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule formats.
  • Knowledge of local area points of interest.
  • Understanding of Christian beliefs and values. Knowledge of The United Methodist Church is ideal. Ability to support the Mission and Vision of Lake Junaluska is essential.
  • Must be willing to work a flexible schedule

 

Performance/Success Factors

  • Be punctual to work and other related functions
  • Performs well in a team environment
  • Complete work in a timely, accurate, and thorough manner
  • Ability to prioritize daily tasks and events.
  • Perform routine duties with minimal supervision.
  • Provide leadership to other staff through work ethic and the sharing of knowledge and skills.
  • Strives for excellence in all tasks and duties and foster an attitude of “exceeding guest expectations”.
  • Able to work independently but operate within LJA policy guidelines using independent judgment.

 

Working Conditions

  • Light physical activity performing non-strenuous activities with moderate to occasional loud noise.
  • Well-lighted, heated and air-conditioned indoor office setting with adequate ventilation.
  • Ability to coordinate work, frequently moves about, able to stand for prolonged periods of time, walk, sit, use hands to finger, handle or feel, reach with hands and arms, climb or balance, stoop, kneel, talk to and hear staff and customer requests, and also lifts or otherwise move objects weighing up to 30 pounds.
  • Must have adequate vision to carry out daily activities.
  • Work Schedule: Monday – Sunday, nights/weekends/holidays as required.

 

Lake Junaluska is an Equal Opportunity Employer

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