Recruitment Coordinator
Job Details
Seattle - , WA
Full Time
Entry Level

The Recruitment Coordinator plays a critical role in the mission of Medical Teams International through supporting the Recruitment team. This includes the coordination and management of applicant tracking processes, oversight of department digital platforms, candidate pre-screening and communication, and department reporting.  


Medical Teams International Calling: 

Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.



Department/Program Support

  • Create and maintain records in department databases (CRM & ATS) ensuring accuracy of information.
  • Support the internal documentation and communication processes for job/volunteer requisitions to provide consistent practices throughout the organization.
  • Coordinate and oversee digital platforms for vacancy postings. 
  • Collect, process, and store necessary documents for staff and volunteer engagement including passports, liability waivers, medical disclosures, licenses and certifications, and background checks ensuring compliance to agency policies.
  • Responsible for training, tasking, and managing workload of department volunteers. 
  • Prepare department reports on data analysis and metrics.
  • Support, and record various meetings, including but not limited to weekly, monthly, quarterly, and yearly departmental planning meetings. 
  • Execute initial steps in application process including relevant inboxes and other communication platforms including management of calendaring process for screenings and interviews.
  • Ensure seamless handoff of applicants to Recruiters.
  • Participate as an active, thoughtful, and engaged team player in department operations to achieve and document measurable indicators in the annual strategic plan.
  • Coordinate complex interview and deployment activities including scheduling, travel, and accommodations as needed.
  • Coordinate with Recruitment team and HR Business Partners to ensure successful applicants are onboarded and oriented.

Communication, Networking, and Resource Acquisition

  • Work in collaboration with the Recruitment team and other department staff to solve problems pertaining to client group programs. Keeps relevant managers informed.
  • Participate in forums, networks and meetings where there may be a strategic benefit to Recruitment department and Medical Teams as a whole. 
  • Represent Medical Teams with professionalism and excellent customer service in all contacts with applicants, volunteers, colleagues, partners, field offices, and the general public.


  • Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.
  • Plan events for department and client group portfolios as assigned.
  • Utilize volunteers whenever possible.
  • Additional duties as assigned.



  • Bachelor’s degree in related field or equivalent experience.




  • 2 years’ work experience coordinating projects or complex tasks with various departments.


  • 1 year of employment experience with a non-governmental organization (NGO).
  • Recruiting, human resources, volunteer/customer service coordination, and/or management experience. 
  • Previous work in International relief and development sector.
  • Bi-lingual Spanish/English



  • Commitment to Medical Teams International Calling Statement and Core Values.
  • Customer service oriented.
  • Detail oriented; strong organizational skills; ability to work independently in a multi-task, fast-paced environment.
  • Flexible team player with the ability to work collaboratively with others.
  • Has a basic understanding of project cycle management.
  • Has a basic understanding of health and health systems. 
  • Excellent English-language skills.
  • Strong verbal and written communication skills.
  • Ability to work collaboratively with others.
  • Ability to successfully communicate cross-culturally with international partners and diverse constituencies.
  • Proficient in Microsoft Outlook, Word, Excel, PowerPoint software, and internet.
  • Moderately skilled working in a relational database such as Dynamics CRM preferred.



Tools and Equipment Used:

  • Requires frequent use of personal computer, including word processing, database programs; calculator, telephone, copy machine, and fax machine.

Physical Demands:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is frequently required to sit and talk or hear.  The employee is required to walk; climb stairs; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, and arms.
  • The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment:

  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The noise level in the work environment is usually moderately quiet.
Our Calling
We are a team called to action!