Contracts and Procurement Manager
Job Details
Full Time
Contracts and Procurement Manager

The Fund for Public Health in New York City, (FPHNYC) is a 501(c)3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers. To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. It facilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.

 

The Center for Health Equity & Community Wellness (CHECW) aims to eliminate racial inequities resulting in premature mortality, with a focus on chronic disease, by addressing the social and environmental factors that impact health. CHECW works to increase placed-based investments in priority neighborhoods with community programming and services based on epidemiology; influence and leverage the health system to promote whole-person care; intensify the agencys approach to tackling big salt, sugar, and tobacco; and finding innovative ways to improve the built environment and address the social determinants of health and root causes of health inequities. During the COVID-19 pandemic, CHECW is working directly with communities experiencing the unjust impacts of inequities exacerbated by COVID-19, including impacts like high mortality rates, food insecurity, loss of employment, and eviction.

 

PROGRAM OVERVIEW

The Health Department is working to ensure fair and equitable access to the COVID-19 vaccine. This requires that the communities hit hardest by the pandemic have access to the vaccine and Vaccine Hubs operated by the Health Department throughout the city. The Health Departments COVID-19 Equity Action Plan recognizes that underinvestment and structural racism are the root causes of the disproportionate burden of COVID-19 cases, hospitalizations, and deaths seen in priority neighborhoods.

 

The Vaccine Equity Partner Engagement (VEPE) project will support equitable access to COVID-19 vaccines and vaccine information by funding community partners to develop messaging, lead engagement, and support navigation of vaccination scheduling systems in priority communities. Community and Faith-based organizations often rely on very limited internal resources that have been stretched even thinner by COVID-19 and parallel pandemics (e.g. mental health, chronic disease, social and economic instability, overdose, and racism). Funding aims to increase investment in the organizations that have deep roots in the priority communities we seek to engage.

 

This position is funded for 1 year by the Centers for Disease Control and Prevention through the Coronavirus Response and Relief Supplemental Appropriations Act of 2021, P.L. 116-260. There is potential for an additional 2 years of funding, contingent on grant renewal.

 

POSITION OVERVIEW

DOHMH is seeking a Contracts & Procurement Manager to support contracting needs for the Vaccine Equity Partner Engagement project and related funding streams. The Contracts & Procurement Manager will assist with the preparation, coordination, and management of contracts with community partners, consultants, and vendors. They will support procurement needs and help maintain vendor relations. This position is based within the Bureau of Administration in the Division of the Center for Health Equity and Community Wellness.

 

RESPONSIBILITIES

  • Prepare documents for proposal solicitations and processing of contract awards, amendments, and modifications.
  • Assist in overseeing the preparation, coordination, and review of Health Department contracts.
  • Confer with, advise, and assist operational, technical, and professional staff in procurement processes.
  • Work closely with vendors in streamlining contracting process and adjusting for any barriers.
  • Monitor and review vendor invoices, maintain vendor files in an organized manner and keep running total of vendor accounts.
  • Monitor and create reports on the performance of post-award contractors to ensure contract compliance through review of standard reporting documents; provide customer support as needed.
  • Assist in preparing and maintaining budgets related to the Vaccine Equity Partner Engagement project and related funding streams.
  • Liaise on contract issues with program areas, the Agency Chief Contracting Officer, and other internal and external entities.

QUALIFICATIONS

  • Ability to maintain a calm, professional demeanor in the face of competing demands
  • Knowledge of and experience working within the City's contract, procurement, and budget systems
  • Ability to work independently and as part of the team
  • Outstanding organizational skills
  • Strong time management skills: ability to manage multiple tasks simultaneously and meet tight deadlines
  • Proactive problem-solver who can work successfully in a high-paced environment
  • Excellent verbal and written communications skills, and ability to conduct public workshops with a large group.
  • Demonstrated flexibility and ability to juggle competing priorities
  • Proficiency in Excel, Word, PowerPoint, and Visio

 

SALARY AND BENEFITS

FPHNYC offers a comprehensive benefits package. The salary range for this position is commensurate with experience.

 

ADDITIONAL INFORMATION

There is potential for this position to transition to DOHMH and therefore candidates must meet DOHMH eligibility requirement including NYC residency.

All new hires must be vaccinated against COVID-19 and supply proof of vaccination.

 

TO APPLY

To apply, send resume with cover Letter including salary requested and how your experience relates to this position. We ask that you do not contact our staff directly and no phone inquiries please. Applicants who best match the position needs will be contacted.

Apply