Student Data Clerk

LEARN4LIFE NORTH CHARLESTON

Full-Time, Monday-Friday 7:30AM-4:15PM

Compensation: Competitive compensation starting from $18/hour. 

Number of School Days: 220

This posting is a pipeline to collect interest for the 2024-2025 school year.

Do you have a passion to work one-on-one with students and help them soar? As an employee at Learn4Life High School - Charleston, you can encourage, challenge and help students grow in confidence and academics, and graduate high school – no matter their obstacle.

The Learn4Life High School Advantage

Our personalized learning model is what makes Learn4Life High School unique. Our students are at the center of our mission, which means that staff is unified and priorities are set to reach the best outcome for all students. Teachers can make a real difference in a student’s life as they work one-on-one or through small group instruction to help them accomplish their individual goals.

Learn more about us at https://learn4lifecharleston.org/

Some the other advantages we offer are:

• Our teachers have a smaller caseload of students – typically 40 students instead of 180.
• We offer teachers more support with two to three times the number of school counselors, free tutors for their students and labs that supplement their teaching.
• With the support of Lifelong Learning, an educational services organization, teachers receive all the tools/resources needed to do their job without any personal financial investment.
• We provide ongoing professional learning, continuing education (subsidized) and career advancement opportunities for teachers throughout the school year.
• Our teachers have a close relationship with and are supported by their area supervisor/leadership. We empower them to succeed.
• We offer holiday, vacation, and seasonal breaks.

HOW YOU WILL MAKE AN IMPACT:

The Student Data Clerk performs activities related to student records, the compliance program, and all compliance issues related to student attendance. The Position serves as a point of contact for students, parents, and Teachers in appropriate areas of student information, progress, or concerns. This position reports to the Principal or designee.

RESPONSIBILITIES/DUTIES: This list is illustrative only and is not intended to be a comprehensive list of tasks performed by this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Student Services

• Maintain daily student data records.
• Check documents for dates, signatures, etc. in accordance with compliance program processes.
• Review student folders and record deficiencies found; send data to manager for information compiling.
• Review and confirm student attendance tracking.
• Assist teachers on tasks that will ensure compliance program requirements.
• Send drop/pre-drop letters to students.
• Adhere to School Compliance Program deadlines.
• Participate in student/school events (i.e. graduation, open house).
• Participate in staff meetings and trainings.
• Assist with Registrar duties, as location requires.
• Utilize organizational systems for records and processing.
• Maintain student medication logs/records/facilitate administration.

Front Office/Student Enrollment

• Answer and handle all incoming telephone calls.
• Assist with conducting student orientations.
• Ensure student’s required enrollment documents are complete and enter in the student information system.
• Comply with expulsion, English Language Learner (ELL), special education, re-enrollment and reinstatement enrollment protocols.
• File documents in student folders.
• Send drop/pre-drop, and certified letters to the parents/students.
• Keep abreast of current school programs and student initiatives.
• Perform administrative duties, responsibilities, and activities as assigned. These may be changed or modified from time to time.
• Run attendance report, and other compliance reports.
• Maintain confidentiality.
• Receive and properly log shipments/receiving's.

KNOWLEDGE, SKILLS, ABILITIES:

• Ability to read, understand information and carry out oral and written directions.
• Ability to meet schedules and timelines.
• Ability to work in team environments and with multiple levels of personnel.
• Ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules.
• Ability to work in a high volume and fast-paced environment.
• Ability to perform data entry and maintain record correctly.
• Ability to establish and maintain positive and productive working relationships.
• Self-sufficient, resourceful, and committed to providing excellent customer service.
• Ability to multi-task and prioritize.

MINIMUM QUALIFICATIONS:

• High School Diploma or General Education Diploma required
• 1-2 years of clerical and administrative experience in fast-paced office setting
• Experience in a public-school environment highly desired
• Experience in Student Information systems highly desired
• Profficient level of skills in MS Office (Word, Excel, PowerPoint, Outlook) and other technology applications
• Ability to lift, carry, push, pull objects weighing up to 10 pounds

PHYSICAL REQUIREMENTS:

• Mental Demands: high workflow management, high project coordination, high people engagement.
• Finger Dexterity: using primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together.
• Talking: especially where one must convey detailed or important instructions or ideas accurately, loudly, or quickly.
• Average Hearing: able to hear average or normal conversations and receive ordinary information.
• Average Visual Abilities: ordinary acuity necessary to prepare or inspect documents, operate office equipment or machinery.
• Frequent multi-tasking, changing of task priorities, repetitious exacting work required.
• Prolonged periods sitting at a desk and working on a computer.
• Working in a low to moderate noise environment with frequent deadline pressures.