Accounts Payable Assistant
Job Details
Entry
Reed Construction - Chicago, IL
Full Time
High School
None
Day
Construction
Accounts Payable Assistant

 

OVERVIEW

Reed Construction is a fifth-generation, family-owned General Contractor with over 125 years of experience in the construction industry. Reed is well-known for its unmatched level of reliability, attention to detail, and customer experience. We are looking for a dynamic Accounts Payable Assistant to join our Finance Team.

 

The ideal candidate will work closely with our Project Accountants and CFO to receive, organize, and verify invoices, track and record purchase orders, and process payments. If you have a strong accounting background, are customer and compliance driven with a team oriented approach; then this is the perfect opportunity for you!

 

KEY RESPONSIBILITIES

  • Create monthly trade partner waiver requests, verify waivers for accuracy and compiles in corresponding job folder (up to 40 invoices per month) 
  • Completes all monthly AP entry that correlates to the jobs assignment for each month and reconcile entries against sworn statements
  • Issues weekly trade partner payments as provided by Project Accountants
  • Maintains Master Pay Application log daily and provide deposit reports to the Controller
  • Serves as backup to Accounts Payable Manager consisting of reconciling expenses, company credit cards & daily deposits
  • Sets up new projects in Procore and provide details to Project Accountants 
  • Provides support to maintain the overhead budget report
  • Collaborates with the Office Administrator as the main back up to the front desk and serves as additional support for overflow of incoming calls
  • Follows up on voided or expiring SPRs and updates the Finance scorecard weekly
  • Escalates trade partner discrepancies to Project Accountant and Project Manager for immediate clarification and resolution

QUALIFICATION

  • High school diploma, GED, or equivalent required
  • Bachelor’s degree in accounting, finance, or related field a plus
  • 1-3 years accounts payable or general accounting experience
  • Knowledge of basic accounting principles
  • Excellent communications skills and is able to work well with a wide range of personalities
  • A strong sense of urgency and time management
  • Goal-oriented – ability to problem solve,  react quickly to changing circumstances and still achieve the desired results
  • Keen attention to detail with a focus on accuracy
  • Organized with excellent verbal and written communication skills
  • Proficiency with relevant accounting software such as Sage Timberline, QuickBooks, etc.
  • Proficiency with Microsoft Office, including Word, Excel, and Outlook

 

WORKING CONDITIONS/OTHER

This job description is not designed to cover or contain a comprehensive listing of all the activities, duties or responsibilities required of this position.

 

EEO STATEMENT
Reed Construction is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Why Join Reed?

 

BENEFITS & PERKS
Reed Construction has been a proud part of Chicago’s infrastructure for over 125 years. We have grown immensely in the last decade are continuing to invest in our business and our employees. We build our teams strategically and make sure that commitment to our employees is paramount. Join us and benefit in:

  • Highly Competitive Healthcare Coverage, Paid Time Off and 401k with Company Match
  • Dental, Vision and Life Insurance Options
  • Pre-Tax Commuter Benefits
  • Pet Insurance
  • Flexible Work Option Plan
  • Verizon Wireless Employer Discount Program
  • Fully Stocked Bar
  • Entrepreneurial Work Environment & Opportunity for Career Advancement
  • Ergonomic Desks
  • Charitable Time Off
  • Gym Membership Discounts
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