Administrative Assistant + Technology
Job Details
Anders Minkler Huber & Helm LLP - St. Louis, MO
Full Time
None
Day
Admin - Clerical
Description

Anders, a top St. Louis-based accounting firm is seeking an organized, professional, and detail-oriented Administrative Assistant to support the firm’s technology efforts. The ideal candidate will have strong experience with Word, Excel, Outlook and be highly organized.  Experience with QuickBooks and bill payment platforms like Bill.com is a plus.

The Administrative Assistant must demonstrate the ability to handle multiple projects and details simultaneously. In addition, they must demonstrate effective oral communication and written skills and the ability to work cooperatively with staff inside and outside of the department.

Specific duties and responsibilities include (but are not limited to):

 

DUTIES AND RESPONSIBILITIES: 

Time Entry Coordinator:

  • Monitor and review time sheets for the team daily
  • Send reminders for employees to enter their time
  • Correct spelling, punctuation, and billing codes as necessary
  • Reject inaccurate time sheets
  • Approve and submit time sheet stack monthly

 

General Admin Duties:

  • Touch base with supervisor and other managers to see what they need help with
  • Attend meetings, take meeting notes, and save in Microsoft Teams
  • Reconcile Tech Data invoices with information online and log on spreadsheet
  • Keep track of employee training and certifications earned. Keep management up to date.
  • Schedule and plan team meetings; work with Facilities Coordinator for catering
  • Print and mail invoices to clients
  • Prepare items to be shipped to clients
  • Scan and send documents internally

 

Billing:

  • Enter bills to be paid into Bill.com and credit card receipts into QuickBooks
  • Create client invoices

 

Microsoft Partnership:

  • Assist with administrative side of Microsoft partnership, which may include scheduling of trainings for the teams, tracking of incentives, and payment tracking.

 

Marketing / Sales:

  • Assist with State of Work creations and client service agreements
  • Review all documents for formatting and accuracy
  • Create projects and opportunities in CRM system
  • Create internal and external templates for Anders documents as needed
  • Enter new company and contact information in CRM system; update information as needed
  • Schedule all Roadmaps on calendars for account managers and technical leads

 

Project team assistance:

  • Work with Project Manager to schedule specific dates to all calendars.
  • Work with Project Managers and Managed Service managers to maintain checklist to ensure all documentation is added to IT Glue.
  • Review documents for members of the team before they send to client
Qualifications
  • 3-5 years of experience in an administrative support role
  • Advanced proficiency in Microsoft Office products, plus Adobe Acrobat
  • Excellent interpersonal and communication (written and verbal) skills
  • Team oriented to accomplish project work
  • Strong work ethic
  • Ability to multi-task while maintaining quality and meeting deadlines
  • Outstanding organization, time management, administrative skills
  • High level of confidentiality, professionalism, and flexibility
  • Operates with a “service oriented” mindset; demonstrates initiative and desire to assist others

 

All applicants for this position must be authorized to work in the United States now and in the future without requiring sponsorship.

 

We encourage employee development and offer an attractive compensation and benefits package, including 401(k) plan, health/dental/vision and life insurance, flexible spending accounts, health savings accounts, wellness program, maternity leave, paid time off (PTO), and assistance with personal computer purchases and more.  

 

For over 50 years, Anders has delivered full-service accounting, tax, audit and advisory services to growth-oriented companies, organizations and individuals. Every day, our partners and staff serve as a catalyst for those striving to achieve their highest potential, and carry this mentality on to our clients and community. Ranked #104 on Accounting Today’s List of Top Accounting Firms and a Firm to Watch, Anders is a member firm of the Leading Edge Alliance (LEA), one of the largest international associations of independent accounting firms. For more information on Anders, visit anderscpa.com and follow on us Twitter, Facebook, LinkedIn and Instagram: @AndersCPA.

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