Administrative Specialist, Program and Business Development
Washington - Washington, DC
Full Time

FLSA:  Exempt

Pay Band: 2 Assistant/Associate



The Administrative Specialist for Program and Business Development is responsible for supporting the grants proposal development and submission process to U.S. government agencies, private foundations, corporations, and other potential donors and funding sources. The Administrative Specialist works closely with American Councils’ Program and Business Development team to prepare, update, organize, and compile materials in support of project proposals. The Administrative Specialist also conducts research to advance the proposal development process. The Administrative Specialist reports to the Director of Program and Business Development.



  • Develop, revise, and assemble primary and supporting materials for proposals and donor solicitations.
  • Conduct research and identify development funding opportunities in support of the organization’s strategic goals.
  • As needed, serve as assistant coordinator of the proposal design and creation process.
  • Support other development staff engaged in proposal development.
  • Assist in the final quality control review and approval of proposals and help ensure accuracy of proposal documents.
  • Other relevant tasks, as requested.


  • Ability to understand the organization’s programs, goals, and financial needs.
  • Bachelor’s degree in English, Communications, Journalism, or other relevant field.
  • Three years’ administrative experience, preferably at a non-profit or education organization.
  • Strong organizational and planning skills.
  • Sharp attention to detail.
  • Team player with strong interpersonal and communication skills (verbal and writing) that allow for effective collaboration and detailed follow through with program personnel.
  • Ability to work independently as needed to complete assigned tasks within strict deadlines.
  • Demonstrated expertise with MS Office.


Please submit a cover letter with your application. Applications without a cover letter will not be considered.


EQUAL EMPLOYMENT OPPORTUNITY – American Councils is committed to taking affirmative steps to enhance employment opportunities for minorities, women, veterans, and people with disabilities, and strives to ensure that meaningful employment and promotional opportunities are maintained for everyone. American Councils’ commitment to equal employment opportunity is based not only on federal requirements, but also on a longstanding commitment to maintaining a diverse workforce reflective of the communities in which we operate.




The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.