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Payroll & Benefits Manager

Job Details

Description

The Payroll & Benefits Manager at Cherry Hills Community Church manages payroll and benefits with precision and compliance. Working closely with the CFO and HR team, this position is key in processing employee compensation, managing benefits, and leading risk management. Payroll & Benefits Manager also takes on critical accounting tasks, supports the annual audit, and ensures organizational compliance and financial integrity. Through these responsibilities, the role embodies the church's commitment to serving its community and staff with excellence and integrity.

Responsibilities

Manage and Ensure Timely, Accurate Completion of Payroll (and Related Functions)

  • Plan and coordinate all payroll functions
  • Manage and maintain the automated payroll system
  • Transmit error-free payroll information to outside payroll service provider in a timely manner
  • Process manual payroll checks for emergencies and transitions
  • Compute and process gross-ups
  • Provide accurate PTO tracking and reporting to ensure compliance with policy
  • Maintain employee information for paycheck calculation and Federal/State reporting
  • Review and approve timesheet submissions
  • Monitor federal/state tax deposits and oversee distribution of employee W-2’s
  • Oversee and maintain payroll records and files
  • Process wage garnishments
  • Submit HSA contributions
  • Approve and process FSA check requests
  • Reconcile FSA accounts (with Benefits Administrator)
  • Ensure compliance with statutory regulations such as FLSA, ERISA, COBRA, and HIPAA, in addition to EEOC, ACA, and Colorado FAMLI

Oversee Contributions to and Assist Employees with the 403(b) Retirement Plan

  • Manage employee and employer contributions
  • Coordinate enrollment and process rollover and loan packets
  • Serve as Cherry Hills liaison with the 403(b) Plan Administrator

Provide Payroll and Benefits Data as Requested

  • Complete approved salary surveys and maintain a file of completed surveys
  • Verify employment for potential mortgagors and employers
  • Partner with CFO in developing meaningful benefits-related KPI’s
  • Play an integral role in the developmentof the annual personnel budget
  • Develop and generate monthly personnel reports including variance analyses
  • Work closely with the Finance team in preparing and maintaining headcount reports and personnel cost forecasts
  • Report Part-Time, Non-Exempt, Contract and On-Call Staffing Hours (Monthly Basis)

Provide Human Resources/Benefits Support

  • Manage Workers’ Comp claims and reporting
  • Manage short-term and long-term disability claims
  • Manage FMLA and FAMLI processes
  • Coordinate and provide support for the Open Enrollment process
  • Support employee onboarding and offboarding
  • Collaborate with the Organizational Development & HR Director to coordinate benefits enrollment (or termination) for all eligible staff
  • Collaborate with the CFO and Organizational Development & HR Director to ensure timely and accurate updates to records and data within Paycom and payroll files
  • Deliver biweekly hire and termination reports to CFO
  • Process benefits invoices in Bill.com ensuring accurate coding and billing (coverages and participants)
  • Manage COBRA processes in timely, thorough, accurate manner
  • Manage the annual policies renewal with staff (including but not limited to Child Protection, Conflict of Interest, Whistleblower, Due Grievance, etc.)
  • Advise on Employee Handbook policy issues and compliance
  • Support the Annual Compensation Adjustment Process
  • Oversee and manage the Churchwide Background Check process for employees and volunteers
  • Adhere to Cherry Hills’ ethical and legal standards in all payroll and benefits activities
  • Collaborate closely with HR and finance teams to align payroll and benefits strategies with organizational goals

Risk Management

  • Serve as liaison between Cherry Hills and its multi-peril insurance carrier
  • Investigate and document incidents that occur, providing valuable information for the insurance carrier
  • Prepare and file Incident Reports, First Reports of Injury and other insurance-related documents and correspondence in a timely, accurate manner
  • Implement risk management strategies to mitigate organizational exposure

Manage Assigned Portions of the Monthly Accounting Close Process and Provide Accounting Team Support

  • Manage assigned General Ledger accounts
  • Process monthly journal entries
  • Complete bank reconciliations as assigned
  • Review and approve others’ work as required
  • Perform vendor maintenance functions in accounts payable system
  • Support the Accounting team and perform other accounting duties as required
  • Demonstrate adaptability in managing changing priorities and handling multiple tasks simultaneously

Support the Annual Audit Process

  • Prepare audit work papers and documentation
  • Field questions from audit staff

Ensure Accurate, Timely Response to Communication Requests (Phone or Email)

  • Manage email, voicemail and communication requests in a timely, thorough manner
  • Build trust by maintaining confidence of information
  • Respond to all requests with professionalism, discretion and a service-orientation
  • Exhibit excellent written and verbal communication skills, particularly in conveying complex financial information

Assist Staff Regarding Budgeting, Payroll, Benefits and Financial Matters

Engage in ongoing professional development in payroll, benefits administration, and legal compliance

  • Seek and maintain certifications in payroll management, HR, or related fields

Model Servant Leadership and Exhibit a Helpful, Joyful Attitude

Perform Other Duties and Tasks as Assigned

who we are

As a staff family, we recognize God’s calling on our lives to be co-laborers with Him, and we are so thankful that even though He doesn’t need us, He desires to use us to accomplish His mission. We are faithfully committed to being all-in for what God wants to do through Cherry Hills Community Church in Highlands Ranch, Douglas County, across our state, throughout our nation and around the world.

At our core we are all about love.

  • Love Up Exalt & Praise We exalt the Lord by prioritizing our personal relationship with Him & giving Him praise for all that He has done and continues to do.
  • Love Down Accountable & Effort We are accountable to our teammates and honor them by giving our best effort in all that we do.
  • Love Out Empathy & Unity We are empathetic towards one another, trusting rather than being suspicious and caring for their needs ahead of our own while speaking and acting in unity.

who you are

You Model a Growing and Vibrant Relationship with Christ

  • Pursue full devotion to Christ and live the life we are inviting others to live
  • Manifest the fruit of the Spirit in work habits and relationships
  • Pursue spiritual growth through community and a daily (or almost daily) Biblical engagement
  • Embody other-centered, servant-leadership in all interactions
  • Reflect Christ’s heart for reaching the spiritually lost

You Demonstrate Commitment to Cherry Hills Community Church

  • Pursue church membership and live out the four commitments of active membership, which are wholehearted worship, daily Bible reading and reflection, pray for and pursue friendships with those who don’t know Christ, and generously giving of your time, talent and treasure
  • Be an active, engaged participant at weekend services and involved in community
  • Serve at church-wide, all-hands-on-deck events(Examples: Christmas & Easter service, etc.)
  • Participate in monthly Staff Chapels, Staff Teachings, and small group
  • Accept and uphold Cherry Hills’ Statement of Our Faith.

SPIRITUAL GIFTS

God equips every Christ-follower with spiritual gifts to serve and strengthen the body of Christ and to partner with Him in the advancement of His kingdom.

The following spiritual gifts are recommended for this role:

Wisdom

Discernment

Service/Helps

Administration

Leadership

Shepherding

APPLICATION DEADLINE: open until filled

location: Onsite, Highlands Ranch, CO

POSITION TYPE: Full-Time, Exempt

Hours Per week: 40

work schedule: Operations Schedule (Monday-Friday)

SUPERVISOR: CFO

PAY range: $57,541-$86,312

benefits: Health, Dental, Vision insurance, 403(b) retirement plan with matching contributions after a year, and paid vacation and sick leave

Qualifications

  • Bachelor's degree in accounting or business administration, or equivalent
  • 3-5 years of accounting and payroll work experience
  • Payroll Certification or CPA preferred
  • Demonstrated experience with external payroll service providers
  • Strong proficiency with Microsoft Office suite
  • In-depth knowledge of payroll regulations (FLSA, ERISA, COBRA, and HIPAA and familiarity with Colorado state payroll and employment regulations
  • Ability to manage multiple tasks efficiently with strong organizational and time management skills
  • High ethical standards and discretion in handling confidential information
  • Must successfully complete a background check.
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