Accounts Receivable Specialist
Job Details
Accounts Receivable Specialist


The Accounts Receivable Specialist position aims to fully integrate Accounts Receivable into the Accounting department. The responsibilities and duties of the Accounts Receivable Specialist includes the tracking, booking, and receiving payments, generating client invoices, and sending them out for payment.

Duties and Responsibilities:

  • Create customer invoices for all shipped Items
  • Send invoices to each customer per their customer requirements
  • Respond to customer requests for invoices/statements.
  • Reconciling monthly sales totals.
  • Support Chief Financial Officer with aging report including sending weekly updates to sales team
  • Import invoices and credit notes from warehouse and post weekly
  • Apply all payments (allocations provided by Accounts and Logistics Manager), record chargebacks and credits
  • Work with commercial team to identify which invoices to apply payments to on a weekly basis
  • Apply prepayments to customer accounts
  • Record and apply payment for all commission receivable invoices
  • Pull credit card detail from merchant accounts for A/R customer payments
  • Work with management accountant to reconcile intercompany accounts to identify and enter missing invoices
  • Enter intercompany invoices from Paris and Japan.



  • A highly motivated individual with a strong sense of ownership and responsibility and the ability to converse with all levels both internally and externally
  • Must be energetic and self-motivated. Willing to do whatever is required to get the job done
  • Decisive, structured, and organized
  • Excellent at working and delivering against deadlines and the ability to work under pressure
  • Performs as a team-player

Skills and Abilities:

  • Bachelor’s Degree in accounting, business administration or equivalent business experience
  • 2-3 years of experience with Accounts Receivable required
  • Prior work experience in Retail/Wholesale industry required
  • Strong problem solving and analytical skills
  • High degree of accuracy and attention to detail
  • Ability to work in a team environment and independently
  • Ability to meet strict deadlines
  • Excellent communication skills
  • Able to handle confidential info in the utmost professional manner
  • Working knowledge of Microsoft Office Excel and Word is essential
  • Knowledge of Concur and Sage 300 is a plus