Assistant Controller
Job Details
Management
Seascape Resort - Aptos, CA
Full Time
2 Year Degree
Undisclosed
Undisclosed
Undisclosed
Accounting
Description

SUMMARY:

The Assistant Controller will work with the Director of Finance (DOF) in analyzing the financial statements, preparing financial reports, reconciling the general ledger, month-end closing, manage condominium owners accounting, processing payroll and other projects assigned by the DOF.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Resort and Condominium Accounting

  • Assist in completing the monthly balance sheet reconciliations.
  • Assist with month end closings by preparing the journal entries, meet with managers to review their respective departmental, actual VS. Budget and/or Last Year variance analysis and preparing the P&L variance comments.
  • Assist A/P, A/R, and Cash Management/Banking.
  • Closely work with the Income Audit and monitor the daily work for discrepancies, variances and failures to follow procedures.
  • Assist the DOF on the periodic forecast and preparation of annual budget.
  • Oversee monthly counting of all house banks and report any discrepancies to the DOF and manager.
  • Oversee the entire gift certificate program of the hotel as it relates to issued, donated and redemption and tracking of all departmental certificates, including promotional/donated certificates.
  • Assist in interviewing and selecting applicants as needed.
  • Establish, direct and maintain the appropriate organizational climate to meet the needs of the employees.
  • Ensure employees maintain safe conditions and procedures in work areas.
  • Assist in providing the accounting staff the tools, resources and information that they need to help them to be successful.

 

Payroll

  • Oversees payroll-related functions including but not limited to processing terminations, status changes, tax changes, wage garnishments, deductions, and direct deposit.
  • Responds to all payroll-related inquiries including but not limited to payroll deductions and accruals, wage garnishments, child support payments, and employment verifications; resolves employee issues.
  • Oversees and assists with the processing of manual checks as necessary.
  • Review all timesheets and manage to minimize meal break penalties.
  • Oversees the 401K contributions and loans for accuracy.
  • Reviews the company’s monthly health insurance bills for accuracy and submits to accounts payable.
  • Develops and implements system for accurate storage and maintenance of payroll records and files

 

Condominium Owners Accounting

  • Assist with owner Communication by providing the owners accurate information about their account/billing questions.
  • Manage the preparation of the owner’s monthly statements, verify the accuracy and mail it out on a timely fashion.
  • Support safe work habits and contribute to a safe working environment at all times.
  • Follow directions, get along with co-workers and supervisors, treat co-workers, supervisors and guests with respect and courtesy, contributes to a positive and rewarding team environment and refrains from abusive, insubordinate and/or violent behavior.
  • Perform other related duties as requested by the supervisor.

    SUMMARY:

    The Assistant Controller will work with the Director of Finance (DOF) in analyzing the financial statements, preparing financial reports, reconciling the general ledger, month-end closing, manage condominium owners accounting, processing payroll and other projects assigned by the DOF.

     

    ESSENTIAL DUTIES AND RESPONSIBILITIES:

    Resort and Condominium Accounting

    • Assist in completing the monthly balance sheet reconciliations.
    • Assist with month end closings by preparing the journal entries, meet with managers to review their respective departmental, actual VS. Budget and/or Last Year variance analysis and preparing the P&L variance comments.
    • Assist A/P, A/R, and Cash Management/Banking.
    • Closely work with the Income Audit and monitor the daily work for discrepancies, variances and failures to follow procedures.
    • Assist the DOF on the periodic forecast and preparation of annual budget.
    • Oversee monthly counting of all house banks and report any discrepancies to the DOF and manager.
    • Oversee the entire gift certificate program of the hotel as it relates to issued, donated and redemption and tracking of all departmental certificates, including promotional/donated certificates.
    • Assist in interviewing and selecting applicants as needed.
  • Establish, direct and maintain the appropriate organizational climate to meet the needs of the employees.
  • Ensure employees maintain safe conditions and procedures in work areas.
  • Assist in providing the accounting staff the tools, resources and information that they need to help them to be successful.
  •  

    Payroll

  • Oversees payroll-related functions including but not limited to processing terminations, status changes, tax changes, wage garnishments, deductions, and direct deposit.
    • Responds to all payroll-related inquiries including but not limited to payroll deductions and accruals, wage garnishments, child support payments, and employment verifications; resolves employee issues.
  • Oversees and assists with the processing of manual checks as necessary.
    • Review all timesheets and manage to minimize meal break penalties.
  • Oversees the 401K contributions and loans for accuracy.
  • Reviews the company’s monthly health insurance bills for accuracy and submits to accounts payable.
  • Develops and implements system for accurate storage and maintenance of payroll records and files
  •  

    Condominium Owners Accounting

    • Assist with owner Communication by providing the owners accurate information about their account/billing questions.
    • Manage the preparation of the owner’s monthly statements, verify the accuracy and mail it out on a timely fashion.
  • Support safe work habits and contribute to a safe working environment at all times.
  • Follow directions, get along with co-workers and supervisors, treat co-workers, supervisors and guests with respect and courtesy, contributes to a positive and rewarding team environment and refrains from abusive, insubordinate and/or violent behavior.
  • Perform other related duties as requested by the supervisor.
Qualifications

QUALIFICATIONS, SKILLS & ABILITIES:

  • Ability to actively attend to, convey, and understand the comments and questions of others.
  • Problem solving, conflict resolution and/or suggest alternatives to previous arrangements if necessary.
  • Identify operational challenges associated with his/her group and works with the resort staff to solve these challenges and/or develop alternative solutions.
  • Ability to organize effectively.
  • Ability to multitask effectively.
  • Ability to get along well with a variety of personalities and individuals.
  • Ability to effectively build relationships with customers and co-workers.
  • Ability to use appropriate interpersonal styles and communication methods to gain acceptance of a product, service, or idea.
  • Ability to accept responsibility and account for his/her actions.
  • Ability to pay attention to the minute details of a project or task.
  • Ability to think in such a way as to produce a new concept or idea and think outside the box.
  • Ability to take care of the customers’ needs while following company procedures in a calm and efficient manner.

 

EDUCATION AND/OR EXPERIENCE:

  • Accounting degree, hospitality and Condominium/Hotel experience preferred.
  • Three year’s related industry experience and/or training.
  • High school or GED graduate.

 

LANGUAGE SKILLS:  

  • Ability to read, comprehend and provide instructions, both written and verbal.
  • Ability to effectively present information to individuals and all sizes of groups (i.e. clients, customers, guests, associates, managers etc.). 
  • Ability to entertain clients in a professional business manner.

 

MATHEMATICAL SKILLS:

  • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
  • Ability to apply concepts of basic algebra and geometry.

 

COMPUTER SKILLS (FOR ADMINISTRATION OR MANAGEMENT POSITIONS):

  • Computer skills required for communication and reporting- Excel, Word and Outlook.
  • Proficient in Outlook and Internet applications.

 

CERTIFICATES & LICENSES:

  • Must provide valid document(s) to work in the US.
  • Valid California Driver License is required (for specific positions).
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