Program Assistant, Field Operations and Program
Job Details
Entry
Washington - Washington, DC
Full Time
Description

Flsa Status: Non-Exempt

Pay Band: 2 Assistant/Associate

 

SUMMARY:                                                                                                                              

American Councils’ Field Operations and Programs department administers projects in which all or most all activity is provided by our international offices with support from D.C.  Projects are funded by the U.S. government, international organizations, host country governments, foundations and local public affairs sections or other US Embassy-based offices. Current projects in the portfolio include: EducationUSA Advising Centers, the Opportunity fund, Prep4Success, USETI, alumni centers, American Corner/ Center activities, and English language teaching and support programs.

 

The Program Assistant is an integral member of the team working to support effective logistical and financial management of field-based programs.  The incumbent is based in Washington, DC, reports to the Senior Program Manager of Field Operations and Programs and works closely with the Compliance Officer.  We are looking for a candidate interested in financial and narrative reporting, government grant administration and working with virtual and global staff. 

 

RESPONSIBILITIES:

Field Programs Assistance

  • Contribute to the writing and editing of narrative reports, including data collection
  • Reconcile the monthly credit card report
  • Support arrangements for consultants, program staff and partners to travel to visit field-offices, including flights, visas and accommodation
  • Purchase and ship books overseas for the EducationUSA and Access programs
  • In accordance with file retention policies, maintains files for field-based projects

Field Operations Assistance

  • Supports administration of field office operations, including tasks related to legal registration of representative offices, expat staff support, and working with multiple departments to maintain staff directories, calendars and reference files for field managers
  • Assists with the planning of events such as visits by foreign delegations and conferences;
  • Performs copying, filing, clerical and other duties as assigned
Qualifications
  • Bachelors in relevant field (business, international relations, etc.)
  • Strong oral and written communication skills in English
  • Propensity for strict attentiveness to details, deadlines, and maintaining files
  • Aptitude for working with numbers and spreadsheets
  • Ability to work independently while contributing to an overall team effort
  • Demonstrated problem-solving skills in a consultative environment
  • Proven interpersonal effectiveness in cross-cultural and long-distance work environments
  • Russian language skills preferred, but not required

 

EQUAL EMPLOYMENT OPPORTUNITY – American Councils is committed to taking affirmative steps to enhance employment opportunities for minorities, women, veterans, and people with disabilities, and strives to ensure that meaningful employment and promotional opportunities are maintained for everyone. American Councils’ commitment to equal employment opportunity is based not only on federal requirements, but also on a longstanding commitment to maintaining a diverse workforce reflective of the communities in which we operate.

 

PAY TRANSPARENCY NONDISCRIMINATION PROVISION – The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.