Intellectual Property Associate
Princeton, NJ - Princeton, NJ
$40,600.00 Salary/year
Intellectual Property Associate (12-month term position)

*While this position is located in Princeton, NJ, will consider remote applicants*

Princeton University Press (PUP) seeks a well-organized self-starter, who is detailed-oriented and deadline-driven, possesses excellent communication skills, and the ability to work remotely and travel to Princeton, NJ to join the Intellectual Property (IP) team for a 12-month term position. PUP’s mission is to bring scholarly ideas to the world. The Intellectual Property Associate (IPA) will carry out key research and archival responsibilities for two important initiatives at PUP: A significant backlist digitization initiative which began in 2019, the Princeton Global Discovery (PGD) project, with the goal of digitizing 1,500 books from our backlist and making them available globally; and a systematic reorganization of all of PUP’s contract records and contract data in PUP’s title management system (Biblio). These projects will be carried out in two distinct phases (PGD phase, and Contracts Reorganization phase) as outlined below. These projects are the foundation for continued success in a rapidly changing digital landscape, and we welcome applications from self-motivated, diligent, and dedicated candidates who will make a notable contribution to the legacy of the Press and our authors.


During the PGD phase, the IPA will play a key role in making sure that PUP has all the necessary rights to include titles as part of the PGD project by checking e-book rights and royalties in contract files and Biblio, and updating this information in various Press systems. This role provides an opportunity to be part of a major digitization project, bringing key twentieth century scholarship to a global audience in accessible formats. During this phase, the IPA will work closely with the Publishing Operations and IP teams.


Closely related and following the PGD phase is the Contracts Reorganization phase consisting of a complete review and reorganization of all of PUP’s publishing and licensing contracts from 1905 to the present. These documents include author contracts, contributors’ agreements, licenses of all types, work-made-for-hire agreements, amendments, and correspondence. While almost all contracts have been scanned and archived digitally in PUP’s hard drives, it will sometimes be necessary to consult the Press’s physical files located in the basement. This review and reorganization of PUP’s contracts will achieve naming convention consistency of all PUP contracts for future ease of reference, as well as ensuring that all contractual data is accurately recorded in Biblio so that we can fulfill our contractual obligations.


Position Responsibilities and Timeline:

During the Princeton Global Discovery Project phase, the IPA will:

  • Review contractual files for approximately 1,000 titles to confirm ebook rights and royalties.
  • Update PUP’s title management system (Biblio) with the correct rights and royalties information for each title, as well as other relevant data such as page counts.
  • Update PUP’s project management title batch information (in with the correct rights and royalties information.
  • Work collaboratively with the project manager, technical lead, and rights subject matter expert to meet weekly and monthly targets.
  • Batch upload key words at the completion of each batch.
  • Obtain email and mailing addresses for authors and estates to mail notification letters.
  • Other project tasks as assigned.

Contracts Reorganization: The IPA will start this phase with the PGD project titles, extending to the review of any additional contractual files for approximately ten thousand titles, with the following responsibilities:

  • Review the PUP hard drives, Biblio, and physical archives to create pdfs of any physical. documents which may be missing and/or add pdf files to either the PUP hard drives or Biblio as needed to ensure consistency of record across all repositories.
  • Collate all head contract pdfs into one pdf with most recent addendum at top of file
  • Rename all contract files in the Signed Author Contracts Folder using a consistent naming convention by contract type.
  • Rename according to convention and collate all non-head contracts into appropriate folders (e.g. translation licenses, permission licenses, correspondence, etc. organized into clearly labeled and separate folders).
  • Identify any discrepancies in records from various sources and flag these for correction/ discussion/resolution, as needed.


Project Timeline:

The project will commence with the PGD phase, estimated to run for a 6-month period, and continue with the Contracts Reorganization phase for another 6 months, for an estimated total of 12 months. If necessary, these periods will be extended. 


Base Salary: $40,600/year


Location: Remote with a potential for one phase of the project to be handled in the Princeton, NJ office. While 90% of this role may be performed remotely, the ability to travel to Princeton, NJ post-pandemic is a requirement.

The Press provides a comprehensive and affordable benefits package (e.g. medical, dental, vision) to support the diverse lives of our workforce. The Press is located in a historic building on Princeton University’s campus that is walking distance from downtown Princeton with easy car access to Route 1 and walking distance from the Princeton train station.


TO APPLY: Submit resume and cover letter at PUP’s application website.

Please include in your cover letter salary requirements and a description of what you’re currently reading and what’s on your “to read” list.


Only finalists will be contacted. For more information on Princeton University Press, visit


Candidate Qualifications
  • Bachelor’s degree preferred.
  • At least 1 year required of relevant experience with knowledge of IP, preferably copyright in publishing and contracts.
  • A combination of equivalent education and work experience may be substituted for the above requirements.
  • Familiarity with copyright law, and publishing contracts and licenses highly preferred.
  • Prior experience working in Excel and/or database systems is required.
  • Demonstrated ability to meet weekly and monthly project due dates.
  • Archival or library experience preferred.
  • Graduate coursework, certificate, or degree in library sciences and/or paralegal studies or equivalent experience a plus.
  • Prior experience working with contracts at a law firm or publisher a plus.