Senior Human Resources Specialist

JOB TITLE: Senior Human Resources Specialist 

DEPARTMENT: Human Resources 

REPORTS TO: Business Operations Manager 

SCHEDULE: Monday – Friday; this is an on-site position in our NY Office transitioning to a hybrid work schedule (of a minimum of 3 days per week on-site) after 2 months 

HOURS: 9:30 a.m. - 5:30 p.m. with additional time as needed 

FLSA STATUS: Exempt 

ESSENTIAL DUTIES AND RESPONSIBILITIES:  

• Responsible for the day-to-day recruitment process for temporary and permanent non-legal staff including but not limited to job description maintenance, job postings, search firm relationships, applicant tracking, resume screening, scheduling and conducting interviews, generating offer letters, completing reference and background checks. 

• Execute a meaningful and seamless onboarding experience for new hires by creating new hire profiles and scheduling and facilitating orientation meetings.  

• Assist with the preparation and processing of the semi-monthly employee payroll transaction and help ensure all payroll changes are accurate. 

• Manage performance review processes for non-legal staff by creating and assigning evaluation forms, providing guidance to managers, participating in review meetings, preparing documentation as needed, and assisting with compensation analysis.  

• Maintain non-legal recruiting budget. 

• Responsible for ensuring HRIS data is accurate and up to date by performing periodic audits.  

• Ensure compliance with federal, state, and local employment laws and regulations, and recommended best practices. This includes reviewing, drafting, and implementing policies, postings, and supporting HR and 401(k) audits.  

• Generate salary, FTE, and headcount reports for senior management review as needed. 

• Prepare HR-related reporting such as salary and wages, EEO-1, RFPs, diversity surveys, turnover statistics, etc. 

• Respond to unemployment claims and employment verification requests. 

• Develop workflows to improve operational efficiency for the department. 

• Participate in exit interviews for voluntary resignations. 

• Provide backup support to the Senior Payroll and Benefits Specialist for leave management. 

• Respond to general human resources inquiries submitted from across the firm. 

• Perform other duties and responsibilities as assigned. 

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED: 

• Bachelor’s degree required; HR certification (e.g., SHRM-CP, PHR) a plus.  

• 3 plus years of Human Resources experience, preferably in a professional services environment. 

• Experience with HRIS programs, Paycom preferred. 

• Excellent analytical and problem-solving skills, with acute attention to detail. 

• Ability to exercise good judgement, handle sensitive situations with care and maintain a high degree of confidentiality. 

• Excellent verbal and written communication skills with the ability to communicate and interact with all levels of the organization. 

• Ability to adapt to changes in the work environment and willingness to roll up your sleeves to tackle a wide variety of assignments as needed. 

• Extensive knowledge and proficiency in Microsoft Office (Excel, Word, PowerPoint), with the ability to learn new software and operating systems. 

• Highly organized in a multi-tasking environment. 

• A consummate team-player.