Administrative Assistant to Senior Directors
Job Details
Westwood - Westwood, KS
Full Time
Essential Job Functions

The Administrative Assistant to Senior Directors is responsible for providing administrative support to the Senior Directors, with a heavy focus on operations. 

 

ESSENTIAL JOB FUNCTIONS

 

  1. Provide support for the Senior Director, Hospital & Family Services, Senior Director, Business Systems and Performance Improvement and the Senior Director, Organ Procurement Services. 
  2. Serve as first line of contact for general information when Senior Directors are unavailable. Provide answers and follow-up to Senior Directors
  3. Maintain awareness of Executive schedules and manage calendars by reminding of meetings, providing support for upcoming appointments, scheduling appointments, as requested, providing data or other needed preparation for meetings.
  4. Prepare agendas, notices, and minutes for meetings, as requested. Ensure minutes are posted/finalized in a timely manner.
  5. Create and maintain database information, spreadsheets and presentation files for Senior Directors.
  6. Prepare requisitions through eRequester, as requested.
  7. Coordinate symposia, conferences, and other functions sponsored by Midwest Transplant Network, including travel to events with Senior Directors as needed.
  8. Coordinate travel arrangements for Senior Directors, as requested.
  9. Prepare expense reports for Senior Directors, as requested.
  10. Maintain confidentiality of all corporate and personnel matters.
  11. Assist the Administrative Assistant to Executive Staff in ordering and maintaining office supplies for Administration.

 

SECONDARY FUNCTIONS

 

  1. Coordination of special organizational events or activities.
  2. Serve as back-up to Administrative Assistant to Executive Staff as needed.
Qualifications and Recommendations

QUALIFICATIONS AND RECOMMENDATIONS

 

  1. Bachelor’s degree, or equivalent experience required.
  2. Previous experience in Executive or Senior Leaders administrative support preferred.
  3. Ability to self-motivate and function autonomously.
  4. Excellent interpersonal and communication skills.
  5. Excellent computer program skills including Microsoft Office applications.
  6. Adaptable, dependable and ethical.
  7. Possess strong problem solving skills with ability to monitor own work for accuracy and thoroughness.
  8. Ability to prioritize and plan work activities and use time efficiently.
  9. Must maintain a valid driver’s license in accordance with MTN motor vehicle policy.  Must have reliable personal automobile transportation to be used with company reimbursement using IRS guidelines.  Must be able to travel within the service area by ground or air.
  10. Ability to work a minimum of 40 hours per week, including some nights and weekends for meetings.
  11. Ability to lift 50 pounds and transfer short distances.
  12. Possess ability to operate telephones, computers and office equipment.
  13. Ability to speak and communicate clearly in order to accurately convey information in person or by phone.
  14. OSHA Category III – No exposure to bloodborne pathogens while performing assigned job duties.
  15. Home internet and wireless phone access may be required.

 

MTN BEHAVIORAL COMPETENCIES

Respect: Builds a positive and supportive foundation inviting open, honest, and clear communication. Fosters a sensitive, supportive, and trustworthy environment, which promotes active listening and strengthens rapport throughout all interactions. Cultivates teamwork through acceptance and inclusion by valuing differences and empowering strengths.

Excellence: Demonstrates excellence by going above and beyond, while maintaining compassion and humility in all interactions. Demonstrates a high rate of achievement and success for the organization through proactive objectives centered on the overall mission and vision. Consistently models a positive attitude, a willingness to help others, and a dedication to improvement. Takes full responsibility for their role and challenges themselves to find workable solutions.

Accountability: Demonstrates the highest ethical standards, by honoring commitments to each other and professional partners. Executes all interactions through honesty and transparency. Demonstrates responsibility and integrity through ownership of the mission. Utilizes resources appropriately.

Leadership: Empowers, mentors and encourages all staff, while displaying a high-level of professionalism. Demonstrates ability to cultivate teams and relationships through open lines of communication, honesty and respect. Handles challenges with compassion by developing trust through respectful feedback and support. Acts as a resource by providing the tools, which enable others to reach their highest potential.

 

It is the policy of Midwest Transplant Network (MTN) to provide equal opportunity in employment to all employees and applicants for employment.  No person will be discriminated against in employment because of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, ethnic origin, age, genetic information, disability, protected veteran status, arrest record, or any characteristic protected by applicable federal, state or local laws.  In addition, the organization complies with applicable state and local laws governing non-discrimination in employment in every location in which the organization has facilities.  This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, training, employee activities and general treatment during employment

MTN is committed to complying with state and federal disability laws and makes reasonable accommodations when requested by a qualified applicant or employee with a disability to enable the applicant or employee to be  considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation would impose an undue hardship on the operation of MTN’s mission. 

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