The incumbent provides overall leadership and accountability for Accounting, Budget, Contracts, and Administrative Service Operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Provide strategic counsel to CEO with respect to administering, on a day-to-day basis, the financial and administrative operations of the Association.
- Monitor and update organization infrastructure to keep pace with changing needs, such as compliance issues, reporting requirements, tax, and accounting issues, insurance requirements, etc.
- Oversee the development, implementation and maintenance of processes which assist in enhancing short-range and long-range financial and organizational stability. Establish major economic objectives and policies for the company.
- Responsible for financial reporting and internal controls, relations with external auditors, relationships with banks and other financial institutions, financial analysis of proposed program activities, risk management and insurance preparation of tax returns, financial forecasting and other financial reports. Provide overall leadership and accountability for Accounting, Budget, Contracts, and Administrative Service Operations.
- Direct and coordinate Associations financial affairs according to financial principles and government regulations. Direct preparation of budgets and financial forecasts. Direct and prepare financial analyses of operations for guidance of management. Analyze division or department budget requests and work with association executives to manage individual program budgets as part of the overall organization budget.
- Oversee Associations investment and cash management strategy. Responsible for banking and investment relationships. Develop cash management strategy to optimize cash balances in operating and short-term investment accounts for four separate entities.
- Establish intercompany fee agreements. Oversee accounting, cash and investment transfers within and between companies.
- Direct the activities concerned with safekeeping, control, and accounting for assets.
- Presents through the CEO/Medical Director to Boards of Trustees financial policies and financial position. Direct the preparation of reports which outline Associations financial position in areas of income, expenses, and earnings based on past, present and future operations. Provide direct support to APA and APA Foundation which includes preparation of financial reports and analyses for each entity, review with Treasurers, and participation in each entitys board meetings.
- Approve and sign documents effecting business transactions.
- Establish quality standards for service level requirements for finance, procurement, and administrative services.
- Coordinate the Associations overall financial compliance activities. Direct financial regulatory compliance activities, including federal, state, and local tax filings, coordinate efforts for government grants and contracts, and recommend policies and procedures with respect to other areas that might affect tax exempt status. All contracts and proposals go through general counsels office for review.
- Develop systems to manage the business risks of the Association. Directly responsible for the implementation of risk management activities in some areas, e.g. internal controls in finance, procurement, accounting, receipts in meetings, foundation, etc.; business continuity program managed in administrative services, establishes appropriate levels for corporate insurance.
- Provide consultation to District Branches in the establishment of financial and organization policies and procedures.
- Perform other duties as assigned.