Program Officer, Critical Language Scholarship Program
Job Details
Washington - Washington, DC
Full Time

FLSA Status: Exempt



Based in Washington, DC, the Program Officer position for the Critical Language Scholarship Program administers intensive overseas summer language institutes for U.S. graduate and undergraduate students. Responsibilities focus on program administration and logistics, as well as communication with program participants and partners for the Arabic language programs in Jordan, Morocco, and Oman.

The position will require close attention to detail, the ability to handle multiple tasks and work independently, and a readiness to communicate with diverse groups of people. The Program Officer will work closely with the Program Manager, as well as the Director on the administration of language programs in the Middle East and North Africa. While organizational skills and administrative experience will be an important plus for any candidate, an extensive understanding of academic culture for study abroad programs is also important. Some travel will be required.



  • Assist in the administration of institutional partner agreements and budgets;
  • Coordinate with overseas partners on program components;
  • Assist in writing and preparation of reports and grant proposals for funding agencies;
  • Respond to participant requests and inquiries;
  • Oversee and direct visa processing;
  • Prepare and distribute program materials and handbooks;
  • Organize and participate in virtual and in-person pre-departure orientations for outbound groups;
  • Coordinate recruitment of short-term Resident Director staff positions;
  • Advise and provide training to on-site Resident Directors;
  • Manage weekly conference calls with on-site Resident Directors and maintain daily email correspondence, as needed;
  • Arrange overseas travel and logistics for outbound groups;
  • On call in summer to respond to emergencies--may involve limited unscheduled work hours;
  • Contribute to team projects for the development and revision of program materials on a regular basis;
  • Process check requests, prepare invoices and track program payments and expenses; 
  • Assist in program recruitment, outreach, and selection efforts;
  • Facilitate ongoing communications with program alumni;
  • Assist in organizing teacher-training workshops;
  • Additional duties as assigned.
  • Bachelor’s degree required;
  • Strong written and oral communication skills in English; knowledge of  a CLS language preferred;
  • Experience in study abroad, international education, federally funded programs for cultural exchange, or familiarity with the field of second language acquisition;
  • Experience working with data and spreadsheets;
  • Strong organizational skills and attention to detail;
  • Demonstrated problem-solving skills;
  • Experience mentoring or advising students preferred;
  • Ability to manage multiple priorities quickly and effectively;
  • Ability to work independently while contributing to an overall team effort;
  • Proven effectiveness in a cross-cultural work environment; and
  • Effective interpersonal skills.


Position contingent upon funding.


EQUAL EMPLOYMENT OPPORTUNITY – American Councils is committed to taking affirmative steps to enhance employment opportunities for minorities, women, veterans, and people with disabilities, and strives to ensure that meaningful employment and promotional opportunities are maintained for everyone. American Councils’ commitment to equal employment opportunity is based not only on federal requirements, but also on a longstanding commitment to maintaining a diverse workforce reflective of the communities in which we operate.



The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information