Associate Director of Advancement and Donor Services
Job Details

Position Summary

The Associate Director, Advancement and Donor Services is responsible for the management and oversight of the Boston Architectural College’s donor recognition and stewardship, alumni and donor constituent records, gift processing and compliance, financial records maintenance and reconciliation, and prospect research. The Associate Director will serve as the Institutional Advancement (IA) office’s primary liaison for gift and donor records, financial reconciliation, restricted and endowed fund creation, data analysis and strategic reporting, alumni records management, and implementing a comprehensive donor relations and stewardship program.

Reporting to the Vice President of Institutional Advancement, the Associate Director will ensure the overall management of all strategic planning and procedures of donor relations and advancement services. The position, an integral part of the BAC’s advancement efforts, will create and drive donor stewardship programs, events, and communications to retain and engage our existing and growing donor base.

The Associate Director will create and interpret data, oversee consistent reporting and analysis of fundraising progress, and manage the progress against goals as set by the Vice President. In partnership with finance colleagues, the Associate Director will work to ensure appropriate gift processing, financial reconciliation and reporting, and the management of several endowed and current-use restricted funds.

This is a hybrid position with the expectation of working in the office, located on Newbury Street, Boston, MA, one (1) or more days per week.

 

 

Essential Responsibilities

 

  • Oversee use and maintenance of the IA team’s Salesforce database, this includes liaising with technology vendors and working with users on the IA team to encourage and educate them on the platforms and tools at their disposal for secure, accurate, and efficient data maintenance. Implement dashboard reporting that gauge’s progress towards fundraising goals and other metrics in real time.
  • Provide oversight of gift processing including receipting, entering, and reporting of individual gifts, including gift agreements, letters of intent, and pledge reminders.
  • Partner with finance department to ensure accurate monthly gift reconciliation and strong interdepartmental relationship. Advise on the compliance and ethical standards of the advancement services program.
  • Ensure the timely and accurate data entry of gifts and/or biographic information, including gift coding, fund compliance, as well as compliance with IRS regulations and College policies and procedures.
  • Collaborate with VP to develop and enforce gift acceptance, gift processing and donor relations policies and procedures for the College.
  • Oversee the development, management, and implementation of an innovative donor relations program to complement the objectives of the overall engagement and fundraising goals for the IA office.
  • Responsible for the development and implementation of donor recognition plans, which may include special acknowledgement letters, recognition gifts, stewardship events such as the Gather in Gratitude program, dedication ceremonies, and donor signage.
  • Initiate, write and compile annual stewardship reports and accompanying financials for select restricted gifts and individual endowed funds.
  • Support the development of narrative and financial proposals for the purposes of soliciting and stewarding philanthropic support
  • Supervises the Development and Special Event Associate, who supports gift processing and record keeping
  • Other duties as assigned.

    Position Summary

    The Associate Director, Advancement and Donor Services is responsible for the management and oversight of the Boston Architectural College’s donor recognition and stewardship, alumni and donor constituent records, gift processing and compliance, financial records maintenance and reconciliation, and prospect research. The Associate Director will serve as the Institutional Advancement (IA) office’s primary liaison for gift and donor records, financial reconciliation, restricted and endowed fund creation, data analysis and strategic reporting, alumni records management, and implementing a comprehensive donor relations and stewardship program.

    Reporting to the Vice President of Institutional Advancement, the Associate Director will ensure the overall management of all strategic planning and procedures of donor relations and advancement services. The position, an integral part of the BAC’s advancement efforts, will create and drive donor stewardship programs, events, and communications to retain and engage our existing and growing donor base.

    The Associate Director will create and interpret data, oversee consistent reporting and analysis of fundraising progress, and manage the progress against goals as set by the Vice President. In partnership with finance colleagues, the Associate Director will work to ensure appropriate gift processing, financial reconciliation and reporting, and the management of several endowed and current-use restricted funds.

    This is a hybrid position with the expectation of working in the office, located on Newbury Street, Boston, MA, one (1) or more days per week.

     

     

    Essential Responsibilities

     

  • Oversee use and maintenance of the IA team’s Salesforce database, this includes liaising with technology vendors and working with users on the IA team to encourage and educate them on the platforms and tools at their disposal for secure, accurate, and efficient data maintenance. Implement dashboard reporting that gauge’s progress towards fundraising goals and other metrics in real time.
  • Provide oversight of gift processing including receipting, entering, and reporting of individual gifts, including gift agreements, letters of intent, and pledge reminders.
  • Partner with finance department to ensure accurate monthly gift reconciliation and strong interdepartmental relationship. Advise on the compliance and ethical standards of the advancement services program.
  • Ensure the timely and accurate data entry of gifts and/or biographic information, including gift coding, fund compliance, as well as compliance with IRS regulations and College policies and procedures.
  • Collaborate with VP to develop and enforce gift acceptance, gift processing and donor relations policies and procedures for the College.
  • Oversee the development, management, and implementation of an innovative donor relations program to complement the objectives of the overall engagement and fundraising goals for the IA office.
  • Responsible for the development and implementation of donor recognition plans, which may include special acknowledgement letters, recognition gifts, stewardship events such as the Gather in Gratitude program, dedication ceremonies, and donor signage.
  • Initiate, write and compile annual stewardship reports and accompanying financials for select restricted gifts and individual endowed funds.
  • Support the development of narrative and financial proposals for the purposes of soliciting and stewarding philanthropic support
  • Supervises the Development and Special Event Associate, who supports gift processing and record keeping
  • Other duties as assigned.

Experience and Core Competencies

  • Bachelor's degree with a minimum of 5 years of experience, preferably in higher education, in development stewardship, communications, operations, or related field. Master’s degree preferred.
  • Demonstrated previous experience interacting with high-level donors and developing comprehensive, strategic stewardship programs. This includes preparing donor impact reports, donor proposals, and managing donor appreciation events and experiences.
  • Extensive experience in financial management, including restricted and endowed fund reporting, budgeting, analysis, and planning
  • Proven skills and ability to manage multi-phase projects from inception to completion, including the ability to build consensus among team members and balance multiple concurrent priorities.
  • This position calls for superior communication and interpersonal skills, as well as creativity, political astuteness, and tact.
  • Proficient in Microsoft Office Suite and in a donor database (Salesforce experience preferred)
  • Strong knowledge of the utilization of information systems to support stewardship initiatives.
  • Knowledge of grant management and administration preferred
  • Team player with a good sense of humor
Apply