FWSP Office Assistant (Clerical) - Melton Gallery

Position Overview

Perform computer and customer service related duties in an office setting. Typical duties may include but are not limited to: typing, filing, answering telephones, customer service, scheduling appointments, and Microsoft Office experience.

The College of Fine Arts and Design Office Assistant position is designed for students with a background in office or clerical work and an interest in the arts. Office Assistants will be responsible for data entry, printing, light research, and file management along with assisting with other departmental requests.

Hours per Week

12-20 hrs/wk 

The position may require evening and weekend hours.

College/Department Overview

The mission of the Melton Gallery is to serve as a forum to support the visual arts through diverse exhibitions and programming, creating dialogs between the university and the broader community.

 The Melton Gallery strives for the following goals:

• Extend the knowledge of contemporary art, design practices, and critical theory
• Pursue exhibitions and programming that are issue-charged in nature
• Cultivate diverse audiences to create an atmosphere of inclusion
• Develop community partnerships through collaborative projects
• Provide deliberate support of the art and design departments’ missions to prepare students to enter professional careers

As the leader in arts education, artistic practice, and creative research, the UCO College of Fine Arts and Design believes the fine arts and design improve the overall quality of life. Moreover, CFAD believes the fine arts and design should be an integral component of higher education. Finally, CFAD believes the fine arts and design presented at UCO should display a high level of artistic quality-enhancing and supporting the academic mission of ‘helping students learn.’

Artistic expression is a reflection of the society for, and by which, it is created. All art forms including dance, design, music, theatre, and the visual arts are protected under the First Amendment, which restricts the government’s right to censorship. Considering this, we recognize our campus and community is diverse, and individuals hold divergent and sensitive moral and socio-cultural concerns.

To that end, CFAD will ensure works of fine art and design created or selected for public presentation shall be acceptable to current standards and policies of the University; will be displayed and/or presented at an appropriate site on campus; and will not present an environmental, personal, or safety hazard to the campus or its community.

While CFAD promotes and supports the right of artistic expression on behalf of our faculty, staff, and students, the individual views and opinions conveyed through such artistic expression does not necessarily reflect the views, opinions, and position of the College of Fine Arts and Design.  

For more information on this CFAD policy please contact expression@uco.edu.

Essential Job Functions

• Complete accurate time sheets and submit for approval in a timely manner
• Help attend Melton Gallery when needed:
  • Greet visitors and answer questions
  • Track gallery attendance
  • Maintain cleanliness of gallery space daily (this includes wiping down surfaces with disinfecting wipes)
  • Post fliers of events and programming around campus bulletin boards
  • Help set-up and tear down for gallery openings and Thursday or Friday evening programs
  • Provide assistance for installations and de-installations
• Maintain mailing lists 
• Assist with project scheduling and managing deadlines
• Assist in filling out forms and maintaining project workflows
• Research:
  • Many projects require research to better help us source materials, reach our target audience, apply for grants, and maintain up-to-date information  
  • Research is an essential part of the candidate’s ability to work independently on smaller assignments and projects.

Enrollment Requirements

Fall/Spring Semesters: All student employees must be enrolled at least half time to be eligible to work any UCO student position. Half time enrollment for Fall/Spring is considered 5 hours for graduates and 6 hours for undergraduates.  International students shall be enrolled full time to be eligible to work as a student worker. Full time enrollment is 9 credit hours for graduates and 12 credit hours for undergraduates.

Summer Semester: Student employees working regular student positions must be enrolled in at least 3 credit hours to be eligible to work during the summer. Students not enrolled in summer classes must be enrolled in Fall classes in order to work on campus, but they (and the department) will be required to pay FICA taxes. Student employees working FWSP positions must be enrolled in a minimum of 6 credit hours (if undergraduate) or 5 credit hours (if graduate) in order to work during the summer in a Federal Work Study Program position. 

Enrollment Exception: If the number of credit hours needed to graduate is less than the minimum number of hours required for student employment, the student must obtain a letter from their Academic Advisor (stating the number of hours needed to graduate and anticipated graduation date) and submit it to Human Resources. This pertains to both regular and Federal Work Study Program positions. Contact jobs@uco.edu for more information.

FWSP Requirements

In order to be considered for the Federal Work Study Program (FWSP), you must be approved for work study through the Office of Financial Aid & Scholarships, and you must accept your FWSP award in UConnect. Contact the Office of Financial Aid & Scholarships for assistance.

Please be aware, Summer FWSP is not included in the award for Fall/Spring FWSP. Summer FWSP is an individual application process.

Enrollment requirements for FWSP employment are the same each semester. Undergraduate FWSP students must be enrolled in a minimum of 6 credit hours, and Graduate FWSP students must be enrolled in a minimum of 5 credit hours.  If a student is enrolled in their final semester and the number of credit hours needed to graduate is less than the minimum number of hours required for student employment, the student must obtain a letter from their Academic Advisor (stating the number of remaining credit hours needed to graduate and the anticipated graduation date) and submit the letter to Human Resources. Contact jobs@uco.edu for more information.

Qualifications/Experience Required

• Communicate effectively
• Be reliable and responsible for coming to work on time and submitting time sheets
• Have a natural curiosity and willingness to learn new things, self-advocate, and ask questions to gain clarity
• Be detail-oriented
• Be organized
• Be a self-starter- someone that can be relied on to perform tasks on their own and manage their own time
• Communication
• Advanced oral and written communication skills, and basic interpersonal skills
• Ability to effectively present information in one-on-one and small setting
• Ability to send emails and otherwise communicate in a professional manner
• Reasoning
• Ability to carry out written or oral instructions.
• Ability to independently problem solve

Qualifications/Experience Preferred

Excellent communication skills in both written and oral. The student should be detail-oriented. Required character traits: Dependability, thoroughness, and initiative. Have sensitivity to intercultural communication, and have good interpersonal skills.

• Computer Literacy I General Office Equipment
•  Microsoft Word and Excel are required
• Ability to operate facsimile, scanning, and copy machines
•  Must be proficient on Mac and PC products
•  Adobe suite proficiency is a plus

Physical Demands

Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.