Deployable Logistics Manager
Job Details
Management
Remote - ,
Description

Duration: 12 Months with possible extension.
Closing Date: 5/1/2021

The Deployable Logistics Manager provides expert logistics and procurement technical leadership in rapid onset or fragile humanitarian contexts, and support to existing country operations. This position is responsible for the initial in-country startup of the logistics elements of a humanitarian response. It has line management and leadership responsibility for logistics and procurement operations within an emergency response and/or gap-filling capacity as the Logistics or Procurement Manager in a country office. Internally, the position engages across functional and geographical boundaries at an operational and tactical level. Externally, it engages with INGOs, UN agencies, partners, and suppliers during an emergency response to further Medical Teams International’s operational objectives. This position is based overseas, with up to 75% (split between Emergency Response & Country Office support.

 

Medical Teams International Calling: 

Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.  

 

 

JOB RESPONSIBILITIES  

ESSENTIAL DUTIES: 

Emergency Deployment (50%) 

  • Provide functional leadership and support within emergency response settings, including the assessment, design, start-up, budget management, and implementation of emergency supply chain activities for multiple projects, working very closely with Emergency Response Manager, and the Humanitarian Response Team. 

  • Provide rapid response workforce planning including recruitments, intensive training and situational, supportive management for logistics, procurement, and administrative staff.  

  • Coordinate and report Logistics Cluster engagement and act as civil-military liaison in an emergency response. 

  • Lead and/or oversee the rapid scale of procurement activities including the identification of international and local sourcing options, management of downstream supply pipeline, contracting of goods, services and works suppliers, and liaise with programs and finance while at all times providing assurance, implementation, and appropriate controls to mitigate fraud and operational risks. 

  • Provide oversight and direction to inventory and warehouse management across multiple projects, including Gifts in Kind (GIK) management, which may include setting up temporary warehouses and transit hubs, renting warehousing space, managing contingency stock, and receiving medical and non-medical donations. 

  • Provide oversight and development of fleet management and transport operations for emergency response including coordinating with existing country office operations to identify and safely and effectively meet emergency response requirements. 

  • Responsible for the rapid identification and set up of office and staff accommodation and facilities in fast changing and volatile environments. This includes the setting up of equipment required to run the office, ensuring the staff movements are managed, staff induction of staff is completed in conjunction with HR are coordinated and planned. This may include acquiring and setting up a power supply capability.  

  • Coordinate asset management for emergency response assets including donor liaison, disposal plans asset verification, and compliant purchasing. 

  • Ensure suitable accommodation and transport are in place for emergency response staff, visiting staff, and consultants, and appropriately brief staff and visitors.  

  • Ensure that the team provides appropriate communication, filing and paperwork so the office runs smoothly.   

  • Work with the rest of the response team, especially program team, to coordinate emergency response distributions, including multi-partner planning, site set up, security, local authority liaison, and material resource planning.  

  • Provide technical input in project operational planning, enabling fast and effective delivery to meet humanitarian needs and ensure donor and organizational compliance.  

  • Collaborate with response team members on areas such as market assessment and infrastructure/supply chain assessments. 

  • Work closely with Safety and Security Advisor to ensure appropriate steps to safeguard facilities (office and residential).  

  • Work closely with Information Systems team to organize the installation of office communications / information management facilities, and systems. 

  • Work with Response Manager and others on effective planning of transition into recovery and rehabilitation phase of response, including hiring of replacement staff, longer terms contract, and forward planning. 

Country Office Guidance, Support, and Compliance (30%) 

  • Provide in-country and remote technical support to existing country programs around project start up, large value procurement activities, gap filling, audit support and training.  

  • Provide dedicated country office (CO) support, as logistics and procurement focal point, facilitating Country Office input into global initiatives and disseminate key information to relevant COs.   

  • Provide logistics and procurement input into longer term processes such as operational planning reviews, annual plans and budgeting, quarterly management reports, stock reconciliations, asset reviews, and fleet analysis.    

  • Provide support to the CO in managing all country assets including asset purchasing, tracking, reporting, disposal, and verification, as well as any and all donor requirements for project assets.   

  • Lead the periodic review of CO Logistics and Procurement function through in-country reviews and utilization of assessment and management tools. 

  • Convene regular meetings with in-country focal points to foster communication and collaboration between HQ and CO, bringing in other staff as relevant and communicating actions/progress to Director of Logistics and CO Leadership as appropriate. 

Global Initiatives and Headquarters (20%) 

  • Support the development and roll out of Global Logistics and Procurement initiatives (e.g., ERP Roll out, Preparedness activities, WHO EMT Verification). 

  • Provide support to Logistics Process and Standards Specialist to development of standard logistics tools  

  • Provide support to development of strategic sourcing of key emergency response commodities such as pharmaceuticals, vehicles, and interaction with humanitarian procurement centers. 

  • Provide input into the design, creation and development of training materials, processes and policies. 

  • Provide organization support in the development of logistics elements of Hostile Environment Awareness Training+ courses and tabletop exercises.  

  • Ensure safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies. 

OTHER DUTIES: 

  • Utilize volunteers whenever possible.  

  • Additional duties as assigned.  

Qualifications

EDUCATION, LICENSES, & CERTIFICATIONS  

REQUIRED: 

  • Degree in Logistics, Supply Chain Management, or related field. May substitute for Certification in Humanitarian Logistics or similar, or extensive experience in humanitarian logistics. 

  • Valid Passport. 

  • Valid Driver License. 

PREFERRED: 

  • Medical Supply Chain Management certification. 

  • Relevant qualifications or training courses.  

EXPERIENCE  

REQUIRED: 

  • Minimum 5 years’ experience leading emergency response supply chain function(s) at a country level in disaster response contexts, including first wave initial set up. 

  • Minimum 3 years’ experience in start-ups and implementation of donor grant projects, will good knowledge of donor rules and regulations across humanitarian supply chain functions. 

  • Minimum 2 years’ experience contributing to market and rapid needs assessments, and emergency response and project plans. 

  • Broad humanitarian sector experience with operations, ideally across a number of emergencies and more than one INGO. 

KNOWLEDGE, SKILLS & ABILITIES  

  • Commitment to Medical Teams International Calling Statement and Core Values.  

  • Knowledge of humanitarian supply chain management, in particular, the medical supply chain.  

  • Knowledge and experience of risk and fraud identification and management, including short term mitigation strategies. 

  • Experience of working with an ERP (e.g. Unit 4) or other supply chain management IT solutions would be an advantage. 

  • Technical background across all aspects of logistics and supply chain management, including procurement, warehousing, fleet management and humanitarian distributions. 

  • Good negotiating skills to achieve operational outcomes, applying a range of approaches, styles and techniques to achieve desired outcomes. 

  • Proven people management and interpersonal skills (role model in motivating, developing and supporting others), including performance management and the ability to apply situational leadership and apply coaching methods. 

  • Effective at communicating and collaborating across cultural, geographical and structural boundaries, engaging positively and constructively with colleagues. 

  • Strong project management and organizational skills; results oriented and comfortable making decisions and taking appropriate risks. 

  • Ability to build and maintain strong working internal and external relationships and represent Medical Teams International in a professional and competent manner. 

  • Ability to provide effective leadership in complex and stressful situations; equally comfortable working in leadership, management and hands-on roles in rapidly changing contexts.  

  • Knowledge and/or experience of non-traditional, non-direct supply chain delivery modalities, including working with local partners; working with markets and cash-based delivery would be an advantage.  

  • Demonstrable understanding of, and commitment to, humanitarian principles, humanitarian response work and child protection standards. 

  • Demonstrable understanding of, and commitment to, equal opportunities, gender and diversity. 

  • Ability to work collaboratively with others.  

  • Skilled with Microsoft Suite including Outlook, Word, Excel, PowerPoint, and Access. 

  • Familiar with Unit 4 Enterprise Resource Planning software, or similar. 

  • Ability to travel internationally (including to the US) up to 75% of the time.  

PHYSICAL REQUIREMENTS & WORKING CONDITIONS  

PHYSICAL REQUIREMENTS: 

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee must be able to:  

  • Frequent use of a personal computer, database and digital platforms, and other office productivity machinery, such as a copy machine and computer printer.
  • Frequently uses hands, fingers, and arms to reach, handle, touch or feel equipment, medical instruments, materials, computer.
  • Frequent communication and exchange of information among colleagues and persons of concern which requires the ability to speak, hear, convey and express oneself.
  • Frequent close vision and the ability to adjust focus.
  • Occasionally ascends/descends stairs, steps, or ladder.
  • Occasionally move about inside an office to access file cabinets, office machinery, meet with colleagues, etc.
  • The employee must occasionally lift and/or move up to 10 pounds. 
  • Seldom to occasionally positions self to stoop, kneel, crouch, or crawl.
  • If in travel status, occasional to frequent traversing over rough or steep terrain in either a motor vehicle or on foot.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise level in the work environment is usually moderately quiet. Add more options and include field requirements.
  • The employee may be required to travel to remote areas of the world where there are potential health hazards and risks, limited hygiene facilities, extreme hot or cold weather, and very basic living conditions. 
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