The Executive Assistant to the Chief Development Officer (CDO) plays a crucial role in supporting the CDO and the development team in achieving the organization's fundraising and strategic objectives. This position requires a highly organized, proactive, and professional individual with excellent communication and multitasking skills. The Executive Assistant will serve as the primary point of contact between the CDO and internal/external stakeholders, ensuring seamless operations and contributing to the success of our development initiatives.

Key Responsibilities

• Manage the CDO's calendar, schedule meetings, and coordinate appointments, ensuring optimal time management and prioritization.
• Prepare and edit documents, presentations, and reports for internal and external distribution.
• Handle phone calls, emails, and inquiries, providing timely responses and routing communications as necessary.

• Assist in the planning and execution of fundraising campaigns, events, and donor engagement activities.
• Maintain and update the donor database as needed, ensuring accuracy and confidentiality of donor information.
• Collaborate with cross-functional teams to facilitate effective communication and project delivery.

• Arrange travel accommodations, itineraries, and expense reporting for the CDO and other team members as required.
• Manage logistics for meetings, conferences, and events, including room bookings and catering.
• Act as a liaison between the CDO and internal staff, donors, board members, and other stakeholders.
• Foster positive relationships with donors and supporters, providing exceptional customer service and maintaining a professional demeanor.
• Handle confidential information with the utmost discretion and maintain organized records and files.
• Other duties as assigned.

Qualifications:

• Bachelor's degree in a related field or equivalent work experience.
• Proven experience as an executive assistant or in a similar administrative role, preferably in a nonprofit or fundraising environment.
• Exceptional organizational and time-management skills with the ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office Suite, and CRM software.
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and attention to detail.
• Discretion and professionalism in handling sensitive information.

Expectations:

• Maintain a high level of professionalism and represent the organization positively.
• Adapt to changing priorities and a dynamic work environment.
• Demonstrate a commitment to the organization's mission and values.
• Be proactive and anticipate the needs of the CDO and the development team.
• Embrace a collaborative and team-oriented approach to work.