Manager, Administrative Support
Job Details
Westwood - Westwood, KS
Full Time
4 Year Degree
Description

The Manager, Administrative Support is responsible for the day to day oversight of administrative functions and coordination of work performed by administrative assistants.

 

ESSENTIAL JOB FUNCTIONS

 

PRIMARY ADMINISTRATIVE SUPPORT FUNCTIONS

  1. Guides designated staff toward accomplishment of MTN’s Mission and goals; including training and development, coaching and counseling.  
  2. Completes a broad variety of administrative tasks that facilitates and supports the Administrative Assistant team and organization including, assisting with special projects, designing and producing complex documents, reports and presentation. 
  3. Provides strategic MTN sponsored event oversight and support as needed.   
  4. Evaluates and assists in developing administrative support procedures for consistent and improved workflow and anticipates future resources to support organizational growth. 
  5. Routinely evaluates and identifies departmental administrative support needs and makes recommendations for additional resources, support or realignment to ensure adequate support is maintained.  
  6. Maintains regular dialogue with leaders who administrative staff support for effective communication and coordination of workplan and to discuss individual performance of assigned administrative assistant.
  7. Works with department leaders to manage and prioritize competing administrative support activities and deploys additional resources as needed.
  8. Assists the Director, HR with staff selection, work plan development, performance reviews, salary and promotional recommendation and disciplinary actions. Provides ongoing staff training to ensure compliance with policies and staff development.
  9. Coordinates work schedule of administrative assistants by balancing time off requests to ensure proper coverage for leadership support.
  10. Collaborates effectively with Administrative Assistant team to ensure comprehensive and consistent delivery of support functions and performs all duties as an Administrative Assistant when needed.
  11. Manages oversight of the Reception area, including staff coverage during staff breaks/absences. 

 

SECONDARY FUNCTIONS

  1. Coordinates special organizational events or activities.
  2. Oversees postage machine.

 

 

Qualifications

QUALIFICATIONS AND RECOMMENDATIONS

  1. Bachelor’s degree required.
  2. Previous experience in administrative support, or a combination of experience and education providing equivalent knowledge required.  A minimum of one to two years management experience strongly preferred.
  3. Ability to self-motivate and function autonomously.
  4. Excellent interpersonal and verbal and written communication skills.
  5. Excellent computer program skills including Microsoft Office applications with the ability to learn new applications or software.
  6. Adaptable, dependable and ethical.
  7. Possess strong problem solving skills with ability to monitor own work for accuracy and thoroughness.
  8. Ability to prioritize and plan work activities and use time efficiently.
  9. Must maintain a valid driver’s license in accordance with MTN motor vehicle policy.  Must have reliable personal automobile transportation to be used with company reimbursement using IRS guidelines.  Must be able to travel within the service area by ground or air.
  10. Ability to work a minimum of 40 hours per week, including some nights and weekends for meetings.
  11. Ability to lift 50 pounds and transfer short distances.
  12. Possess ability to operate telephones, computers and office equipment.
  13. Ability to speak and communicate clearly in order to accurately convey information in person or by phone.
  14. OSHA Category III – No exposure to bloodborne pathogens while performing assigned job duties.
  15. Home internet and wireless phone access may be required.

MTN BEHAVIORAL COMPETENCIES

Respect: Builds a positive and supportive foundation inviting open, honest, and clear communication. Fosters a sensitive, supportive, and trustworthy environment, which promotes active listening and strengthens rapport throughout all interactions. Cultivates teamwork through acceptance and inclusion by valuing differences and empowering strengths.

Excellence: Demonstrates excellence by going above and beyond, while maintaining compassion and humility in all interactions. Demonstrates a high rate of achievement and success for the organization through proactive objectives centered on the overall mission and vision. Consistently models a positive attitude, a willingness to help others, and a dedication to improvement. Takes full responsibility for their role and challenges themselves to find workable solutions.

Accountability: Demonstrates the highest ethical standards, by honoring commitments to each other and professional partners. Executes all interactions through honesty and transparency. Demonstrates responsibility and integrity through ownership of the mission. Utilizes resources appropriately.

Leadership: Empowers, mentors and encourages all staff, while displaying a high-level of professionalism. Demonstrates ability to cultivate teams and relationships through open lines of communication, honesty and respect. Handles challenges with compassion by developing trust through respectful feedback and support. Acts as a resource by providing the tools, which enable others to reach their highest potential.

 

It is the policy of Midwest Transplant Network (MTN) to provide equal opportunity in employment to all employees and applicants for employment.  No person will be discriminated against in employment because of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, ethnic origin, age, genetic information, disability, protected veteran status, arrest record, or any characteristic protected by applicable federal, state or local laws.  In addition, the organization complies with applicable state and local laws governing non-discrimination in employment in every location in which the organization has facilities.  This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, training, employee activities and general treatment during employment

MTN is committed to complying with state and federal disability laws and makes reasonable accommodations when requested by a qualified applicant or employee with a disability to enable the applicant or employee to be  considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation would impose an undue hardship on the operation of MTN’s mission. 

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